20-0060 RFB AMD 1.docx

Bid No: 20-0060

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services.

Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible.

The bid abstract will be on file and is open to public inspection only after award determination has been made.

If NO BID (check here) ☐ and return.

AMENDMENT #1 / 20-0060 / Aseptic Beverage Innovation System Amendment #1 is issued to answer questions received from bidders and extend the due date. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. The DUE DATE has been EXTENDED to: 02/14/2020 2:00 PM CST. We have enclosed a new return label for your convenience. Please replace the following pages reflecting the new DUE DATE: Pages 5 and 10 of 43.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Company City, State & Zip: Date:

Signature:

Type or Print Name:

Title:

Telephone Number: ( ) Fax Number: ( ) Email address:

Fein Number : DUNS #:

QUESTIONS AND ANSWERS for RFB #20-0060

Q10: Conductivity sensor is not included as standard but can be added as option. Please confirm if this is required?

A10: Yes, include that option.

Q11: Aseptic surge tank (100-400 L) by itself is an expensive piece of equipment. Please indicate if this is required?

A11: Yes, include one aseptic surge tank.

Q12: Aseptic PET bottle filler (250 bottles/hr) by itself costs upwards of is an expensive piece of equipment. Please indicate if this is required?

A12: Yes, we want a PET bottle system.

Q13: Our processing equipment is fully CIP cleanable. No external CIP units are required. Please confirm that this is ok?

A13: Yes, this is okay if their system can do CIP without needing an external unit.

Q14: The RFB states in 5.4 on page 14 “Delivery is desired on or before August 31, 2020”. When is the expected award date?

A14: We anticipate that an award would be made within 3 weeks of the due date.

Q15: The RFB should specify detailed performance data with allowed tolerances e.g. target temperature 212 F +/- 5 testing 30 minutes for the different parameters. The RFB is not clear what parameters are considered as performance data A15: The vendors should provide performance ranges for critical components that they can guarantee, e.g., temperature tolerances.

Q16: The RFB states in 5.5 on page 14 “Payment will not be made until the item is determined to meet all specifications.” Does this result that 100% of the payment only will be made after finalizing the project?

Q18: While we will be able to provide a FDA approved system it would be the responsibility for the customer to file the complete aseptic line according to FDA regulations. These costs will not be included in Tetra Pak scope.

A18: Customer will do the filing.

Q19: The RFB states in 5.4 on page 14 “Delivery is desired on or before August 31, 2020”. When is the expected award date?

A19: We anticipate that an award would be made within 3 weeks of the due date.

Q20: Is a layout available to estimate the installation scope? Please specify also connecting points for utilities and electrical scope.

A20: Connection to power/steam and other utility hookups will be done the sanitary process company currently designing and installing process equipment for the CDR construction project.

Q21: In Attachment B “Specifications” the requirements are a min velocity of 1.5 m/s. However commercial available components for small production plants are not available for in this pipe diameter and equipment considering the low capacity of 100-300 l/h. Do you allow to deviate from this requirement as technically not feasible?

A21: Our specification only states that the system should a flowrate within the range 100-300 L/h not being able to achieve every flowrate within that range, the vendor can select the flowrate they prefer and then decide on pipe sizing and other components necessary to achieve the min velocity stated in the specifications.

Q22: Several hold times and capacities are specified. Can the hold time be specified by design e.g. capacity @ 150 l/h 60 seconds = @ 300 l/h 30 seconds A22: A two-flow order of change in flow rate suggested by the vendor would be problematic. Differences in holding time should mainly be achieved by changing hold volume not by changes in flow rate.

Q23: Is it an absolute requirement that this machine would be filed by FDA. We have experience and are able to produce an aseptic filling machine that can be filed for FDA certification – but this but also include bottle blowing which will increase the scope and price. We just want to make sure this is a firm requirement so we can quote the most competitive solution.

A23: The customer does intend to file a process with the FDA.

OFFICIAL SEALED BID

NUMBER: 20-0060

SHIP FROM:

VENDOR NAME HERE:

ADDRESS:

SHIP TO:

UNIVERSITY OF WISCONSIN-MADISON

PURCHASING SERVICES

21 N PARK ST, SUITE 6101

MADISON, WI 53715-1218

1.1. Bid Response Requirements:

In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

3. RFB Process Instructions

3.1. Clarifications and/or Revisions through Designated Contact:

All communications and/or questions in regard to this request must be in writing and must reference the bid number. Bidders should e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the Agent.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFB document.

ADMINISTRATIVE:

Carla Parker

UW Purchasing

21 N Park St, Suite 6101

Madison, WI 53715-1218

E-mail: carla.parker@wisc.edu

PHONE: (608)262-4516 – FAX: (608)262-4467

If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us and publicnotices.wi.gov.

Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone other than the Designated Contact(s) above may disqualify your RFB.

3.2. Applicable Dates:

01/23/2020

Date of Issue of the RFB

1/30/2020

Written questions due

02/14/2020 – 2:00 PM CST

RFB Due Date (Local Madison Time)

3.3. Oral Presentations, Product Demonstrations and Site Visits (Pre Award):

The University, at its sole discretion, may require oral presentations, product demonstrations and/or vendor location site visits to validate information submitted with the bids. Failure of a bidder to conduct PAGE 10 OF 43 image1.png