About this file
This is a vendor response instructions document for the Purchasing Cooperative of America (PCA), a cooperative soliciting qualified vendors to provide products and services to its members on a national, statewide, regional, or local basis. The solicitation is being conducted through the state of Texas and managed via the Euna Procurement platform (formerly Bonfire). Vendors must submit responses following a seven-step process that includes completing and uploading required forms, responding to scope and specifications, providing pricing information, and submitting the complete solicitation package. All questions regarding the RFP must be submitted through the Messages Section in the Public Notice Tab of the Euna Procurement platform, and vendors are required to attend a pre-proposal meeting (date and time listed on the cover page) by RSVP.
Vendors must complete and submit seven sequential steps: Form A (Offer Acceptance & Contract Signatures), Form A-1 (if exceptions to contract terms apply), Forms B through I (signature and certification forms including vendor certifications, antitrust certifications, W-9, debarment certifications, insurance certificates, and vendor questionnaires), Form J (company logo), vendor response to scope and specifications, vendor response to pricing, and a final upload of the entire original solicitation with all vendor responses in a single PDF. Technical support for the Euna Procurement platform is available at support.bonfire@eunasolutions.com. Vendors can access the solicitation directly through the PCA website at https://www.pcamerica.org/solicitations. All documents must be submitted in PDF format except the company logo, which must be submitted as a PNG, JPG, or JPEG file.
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VENDOR RESPONSE INSTRUCTIONS
Questions about using Euna Procurement (formerly Bonfire)? Effective 6/29/25, please use support.bonfire@eunasolutions.com.
There is a direct link to Euna Procurement from the PCA website to respond to PCA RFPs at https://www.pcamerica.org/solicitations.
Questions about the RFP?
• Questions about the RFP cannot be answered by email or in person by PCA staff while the RFP is out for response.
To submit your question(s) in Euna Procurement: go to the corresponding RFP in Euna Procurement and enter your question in the ‘Messages Section’ in the Public Notice Tab. Answers will be posted there also.
• Attend the Pre-Proposal Meeting; time and date on the cover page. You must RSVP to reserve a seat in the meeting.
FORMS for Steps 1-4 are in RFP SECTION 4 – VENDOR RESPONSE INSTRUCTIONS AND FORMS
Step 1. FORM A-Offer Acceptance & Contract Signatures. Required .pdf and upload completed Form A.
Step 2. FORM A-1 – EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS.
• If ‘No Exceptions’ was checked on Form A, do nothing; do not upload.
• If ’With Exceptions’ was checked on Form A, complete Form A-1, .pdf and upload per instructions.
Step 3. FORMS B through I – Signature Forms - Required
• ALL - Complete, .pdf and upload forms and any necessary attachments in a single .pdf file.
FORM B. Solicitation Addendum FORM C. Vendor Certification Form FORM D. Antitrust Certification Statement FORM E. W-9 Request for Taxpayer Identification Number and Certification FORM F. Certification Regarding Debarment, Suspension and Other Responsibility Matters FORM G. Miscellaneous Vendor Responses
G.1. Insurance Certificate (Required) G.2. Cybersecurity Maturity Model Certification G.3. Bond Letter, If Applicable G.4. Certifications, Awards and Business Licenses Submit documentation to receive review points G.5. Distributors/Resellers Only: Manufacturer’s Authorization
FORM H. Vendor Questionnaire - Required FORM I. Vendor ‘Value Add’ - Optional
Step 4. FORM J. Company Logo. Upload as .png, .jpg, or .jpeg file.
Step 5. VENDOR RESPONSE – SCOPE AND SPECIFICATIONS (RFP SECTION 5) Follow response instructions, .pdf and upload. * Step 6. VENDOR RESPONSE – PRICING (RFP SECTION 6) Follow response instructions, .pdf and upload. * Step 7. Upload the entire original solicitation plus all Vendor responses in a single .pdf.
* To add additional pages, follow these instructions:
• Put RFP # and Title in the header on the left margin.
• Put Vendor name in the header on the right margin.
mailto:support.bonfire@eunasolutions.com https://www.pcamerica.org/solicitations
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