2_Statement_of_Work_(SOW).pdf

Bureau of Indian Affairs Standing Rock Agency

Statement of Work Propane Supply & Delivery

Background

The Department of Interior (DOI), Bureau of Indian Affairs (BIA), Standing Rock Agency, Facilities Operations provides operation and maintenance services to all BIA Facilities within the exterior boundary of the Standing Rock Sioux Reservation. During the cold season, propane and delivery services are required to heat the facilities for employees, IT & office equipment and required temperature-controlled rooms for records management.

General SOW Specifications

A. Scope: The contractor shall provide all labor, equipment, supplies, materials, and incidentals, except as otherwise noted herein, necessary for the delivery of propane to those areas listed below. The scope of this statement of work (SOW) is to provide propane for BIA Facilities delivered at various times during the Period of Performance (PoP) as needed.

B. Objective: The objective is to provide a safe and healthy working and living environment by assuring there is sufficient propane in the propane tanks for use by the government buildings for heating.

C. Performance of Work: Propane delivery shall be conducted in conformity with applicable regulations to provide satisfactory protection of property and the environment.

D. Supervision: The contractor shall always provide competent supervision when work is in progress. The contractor is responsible for assuring that all work accomplished, and materials used, are in accordance with the specifications.

E. Applicable Publications, Laws, and Regulations: Unless specifically exempted by these specifications, all work accomplished under this SOW shall conform to the requirements of all applicable Federal, Tribal, State and Local laws and regulations pertaining to environmental protection and occupational safety and health.

F. Vehicles: The cost of maintenance and repair of the contractor-owned shall be the sole responsibility of the contractor.

G. Transportation: All propane shall be transported from the collection point to the delivery point in the type of vehicle so designed for propane transportation. Transportation equipment shall not exceed maximum weight limit restrictions.

Section 1: Description of Tasks

The contractor shall furnish all supplies, labor, materials, services, and equipment necessary in the performance of this contract in accordance with federal and state guidelines, standard industry processes, and safety procedures.

This is an Indefinite Delivery Requirements type contract for the supplies or services specified in this SOW. The total estimated quantity is 66,800 gallons of propane as needed. This estimate is not a representation to the contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal.

Delivery or performance shall be made only as authorized by delivery orders issued in accordance with the attached FAR clauses. The Contracting Officer will issue individual delivery orders against the contract, as needed. Separate deliveries may be required throughout the performance period of the contract and individual delivery orders. Delivery may be in less than full truck loads and may be required within 24 hours in case of emergencies.

Contract performance and delivery of supplies shall be within the individual delivery order quantity and period of performance dates. Obligation of funds will be identified with each delivery order.

Section 2: Place of Performance

The contractor shall deliver propane to one or more of the following locations in Fort Yates, ND:

• Building #142 Proposal Avenue, Facility Management shop: Two-1,000-gallon tanks

• Building #187 Proposal Avenue, Roads Department shop: One-1,000-gallon tank*

• Building #194 Proposal Avenue, Administration building: One-18,000-gallon tank

• Building #195 Proposal Avenue, Fire Base shed: One-1,000-gallon tank

• Building #51 Proposal Avenue, Detention Center: One-9,200-gallon tank

*A 1,000-gallon tank may be added to the Roads Department shop location during the contract period of performance. The contractor shall deliver propane to one or both tanks at this location upon receipt of a delivery order.

Section 3: Period of Performance

The period of performance shall begin the day after the award date and end on August 1, 2025.

Section 4: Contact Information

Agency Point of Contact:

Name: Travis Wingate Address: #194 Proposal Avenue, Fort Yates, ND 58538 Phone: 605-848-2837 Email: travis.wingate@bia.gov

Contracting Officer:

Name: Madisen Bourland Address: 115 4th Avenue SE, Suite 400, Aberdeen, SD 57401 Phone: 605-301-0995 Email: madisen.bourland@bia.gov mailto:travis.wingate@bia.gov mailto:madisen.bourland@bia.gov

Section 4: Administrative Considerations

4.1 Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Agency POC with an information copy to the Contracting Officer.

All other correspondence, including invoices, that which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this SOW, shall be addressed to the Contracting Officer with an information copy to the Agency POC.

4.2 Non-Payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

4.3 Invoicing

The contractor shall comply with clauses entitled, "Electronic Invoicing and Payment Requirements - Invoice Processing Platform," and FAR clause 52.212-4, "Contract Terms and Conditions—Commercial Products and Commercial Services," available at www.acquisition.gov or upon request.

Invoices must include the following information for each delivery:

• Building Number

• Date of Delivery

• Delivery Order Number

• Number of Gallons

• Price per gallon

• Tank percentage (%) before and after delivery

4.4 Inspection and Acceptance

Inspection and acceptance of services shall be performed by the Agency POC or their alternate.

4.5 Contractor Interfaces

The contractor and subcontractors may be required as part of the performance of this effort to work with other contractors working for the Government. Such other contractors shall not direct this contractor or subcontractors in any manner. Also, this contractor and subcontractors shall not direct the work of other contractors in any manner.

No personal services shall be performed under this contract. No contractor employee shall be http://www.acquisition.gov/ directly supervised by the Government. If the contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any contractor employee, the contractor shall promptly notify the Contracting Officer of this communication or action.

The contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold themselves out to be a Government employee, agent, or representative. No contractor employee shall state orally or in writing at any time that they are acting on behalf of the Government. In all communications with third parties in connection with this contract, contractor employees shall identify themselves as contractor employees and specify the name of the company for which they work.

4.5 Technical Direction

Technical direction provided by the Agency POC shall be within the general scope of this effort.

The Agency POC does NOT have the authority to and may NOT issue any technical direction which:

a. Constitutes an assignment of work outside the general scope of this effort;

b. In any way causes an increase or decrease in cost or the time required for performance;

c. Changes any of the terms, conditions, or other requirements of this effort; and

d. Suspends or terminates any portion of this effort.

A warranted Contracting Officer is the only individual with the authority to financially obligate the government and modify terms and conditions of this contract. The contractor shall be responsible for notifying the Contracting Officer of any potential issues or concerns - technical, scope or financial - concerning this contract.