2_Statement_of_Work_(SOW).pdf

BUREAU OF INDIAN AFFAIRS

Pine Ridge Agency Justice Center

Pine Ridge, South Dakota Chiller Rental with Installation & Maintenance

STATEMENT OF WORK

BACKGROUND

The mission of the Bureau of Indian Affairs (BIA), Office of Justice Services (OJS) is to uphold Tribal sovereignty and provide for the safety of Indian communities by ensuring the protection of life and property, enforcing laws, maintaining justice and order, and by ensuring that sentenced American Indian offenders are confined in safe, secure, and humane environments. Ensuring public safety and justice is arguably the most fundamental of government services provided in Tribal communities.

The Justice Center is a 93,469 sq. ft. building that operates 24 hours per day, 7 days per week and requires constant dependable heating, cooling and ventilation as part of providing a humane environment and proper indoor air quality for offenders, institutional staff and IT communication services including the 911 Call Center. The existing heating and cooling system has not been operable for several years and it was recently discovered that the original system was not installed as originally designed. The peak cooling season for the building occurs between the months of April and September inclusively.

OBJECTIVE

The objective is to ensure that the Justice Center and 911 Call Center is fully operational by providing a temporary cooling solution until a permanent solution can be obtained. The contractor shall furnish, install, maintain a portable 225 ton air-cooled chiller that meets the specifications and requirements as outlined in this Statement of Work (SOW).

SCOPE OF WORK

The contractor shall provide all personnel, equipment, supplies, supervision, and other items and non-personal services necessary to accomplish the tasks and deliverables described in the SOW.

The contractor shall provide an air cooled chiller capable of providing up to 225 Tons of cooling, transport the chiller and necessary connection accessories to and from the worksite, installation of chiller and connection accessories, filling of cooling system water to include rust inhibitor, plumbing to connect temporary piping accessories, wiring of temporary chiller to include 3 phase electrical power and control wiring, commissioning of installed temporary chiller and accessories, basic operational training for maintenance staff, regular maintenance of chiller per factory recommendations, regular inspection of chiller and accessories, tear down and decommissioning of temporary cooling system.

The contractor shall follow codes ASHRAE 9.4, ASHRAE 90.1, and NFPA 5000, and all applicable codes in the attached document entitled, “Applicable Federal Health and Safety Codes and Standards Indian Affairs Division of Facilities Management Construction Revised August 14, 2019.”

As required in FAR clause “52.223-23 -- Sustainable Products and Services,” the contractor shall only provide products that meet Federal Energy Management Program (FEMP) purchasing specifications for energy efficiency under this contract, if available and requirements listed throughout this SOW are met.

Covered product categories and the applicable energy efficiency requirements can be found at https://www.energy.gov/femp/incorporate-minimum-efficiency-requirements-heating-and-cooling-products-federal-acquisition.

https://www.acquisition.gov/far/52.223-23 https://www.energy.gov/femp/incorporate-minimum-efficiency-requirements-heating-and-cooling-products-federal-acquisition https://www.energy.gov/femp/incorporate-minimum-efficiency-requirements-heating-and-cooling-products-federal-acquisition

PERIOD OF PERFORMANCE

The period of performance of this contract shall begin the day after the award date and end on August 31, 2024. The Government has the option to extend services up to six (6) additional months in accordance FAR clause 52.217-8.

PLACE OF PERFORMANCE

Justice Center for the People 977 Horse Thief Road Pine Ridge, South Dakota 57770

Normal hours of operation: The contractor shall perform the services required under this contract during the following hours of 8:00 AM MT to 4:30 PM MT, Monday through Friday except for Federal Holidays.

Recognized Holidays: A list of all federal holidays for each calendar year is available at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. When a holiday falls on a nonworkday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

TASKS

TASK ONE: Provide 225 Ton Air Cooled Chiller

1. The contractor shall procure and deliver a 225 Ton Air Cooled Chiller and necessary connection accessories that meet the following specifications and requirements:

a. The chiller shall be a trailer mounted unit with variable speed or staged scroll or screw compressors, have integral circulation pumps with variable speed drives, a minimum 6” i.d.

chilled water supply and return connections, integral 480V 3ph electrical disconnect, lockable electrical instrumentation, and control panel.

b. Connection accessories shall include the following:

i. Minimum 6” i.d. flexible piping, minimum 6” flexible pipe fittings and gaskets (connection to existing cooling system is 6” grooved fittings), 600V Copper conductor cable of required length and AWG per manufacturers recommendation, low voltage communication cable of required length and AWG per manufacturers recommendation, and miscellaneous protective safety devices including, barriers, covers, cable, and piping hangers or supports.

TASK TWO: Install Air Cooled Chiller and Connection Accessories

1. The contractor shall complete the following:

a. Contact the Point of Contact (POC) listed below to arrange a meeting to select the location of the chiller installation.

b. Deliver the equipment to the worksite and secure the chiller on the selected location.

c. Connect a temporary supply and return piping to the existing cooling system piping, connect electrical and controls wiring, verify phase rotation of 3 phase wiring, completely fill the cooling system with domestic water, and add a rust inhibitor.

TASK THREE: Start Up Chiller Unit

1. The contractor shall complete the following:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

a. Perform start-up of chiller unit per manufacturers installation, operation, & maintenance

(IO&M).

b. Remove any remaining air in cooling system piping, valves, and cooling coils.

c. Verify cooling system pump operation and fluid flow.

d. Verify cooling system operation.

TASK FOUR: Training

1. The contractor shall provide operational training to on-site BIA\OJS Facilities Maintenance personnel, including inspecting the system for proper operation, performing simple system resets, and properly start\stop the equipment as necessary.

2. The contractor shall provide emergency contact information to on-site maintenance personnel, including a 24/7 contact phone number to call for technical assistance and technician dispatch.

TASK FIVE: Preventive Maintenance

1. The contractor shall return to perform regularly scheduled preventive maintenance on chiller unit.

The schedule for maintenance shall coincide with original equipment manufacturers recommendations.

TASK SIX: Demobilize Air Cooled Chiller Assembly and Installation Accessories

1. The contractor shall complete the following:

a. Contact the POC to arrange demobilization of chiller assembly and installation accessories.

b. Disconnect temporary supply and return piping to existing cooling system piping, disconnect electrical and controls wiring, and drain all temporary piping and chiller unit.

Remainder of cooling system need not be drained if possible.

c. Restore any electrical and plumbing connections to as found state.

d. Remove\haul chiller assembly and installation accessories from the worksite and return to the supplier.

POINT OF CONTACT

LIST OF ATTACHMENTS

Vicinity Map

Location Map

Applicable Federal Health and Safety Codes and Standards Indian Affairs Division of Facilities Management Construction (Revised August 14, 2019)

A tt ac hm en t 1

A tt ac hm en t 2

APPLICABLE FEDERAL HEALTH AND SAFETY CODES AND STANDARDS

INDIAN AFFAIRS

DIVISION OF FACILITI ES MANAGEMENT CONSTRUCTION

Revised August 14, 2019

The Contractor or Grantee agrees to comply with applicable Federal, tribal or State health and safety standards (25 U.S.C. 2005(b)). The applicable Federal standards are as follows:

A. Occupation Safety and Health Administration (OSHA) Compliance. All operations, new construction, major alterations and improvements, minor remodeling and workplace sites shall comply with all occupational safety and health standards issued under Section 6 of the Occupational Safety and Health Act of 1970, as amended or alternate standards issued pursuant to this part.

B. Fire and Fire Safety. All new construction, major alterations and improvements and minor remodeling shall be classified according to occupancy and/or use and shall comply with the National Fire Codes. All new Indian Affairs owned buildings regardless of occupancy which exceed 2000 square feet in gross floor area shall be provided with automatic sprinkler protection in accordance with NFPA 13, Ordinary Hazard classification.

C. Accessibility Standards. All new construction, major alterations and improvements including modular and portable buildings shall comply with 36 CFR, Part 1191, the Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADA/ABAAG) and Section 504 of the Rehabilitation Act of 1973, as amended, which generally requires non-discrimination against physically impaired persons.

D. Building Safety Code. All buildings, structures and facilities shall be designed and constructed in accordance with the provisions of the current and applicable edition of NFPA 5000- Building Construction and Safety Code, as published by the National Fire Protection Association (NFPA).

E. Boiler/Pressure Vessels. The fabrication and installation of all new boiler and un-fired pressure vessels shall conform to the current American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code and shall be marked with appropriate ASME Code symbols. The repair alterations or re-rating of all existing units shall conform to the current National Board Inspection Code and shall be marked with appropriate code symbols. In each situation a qualified boiler inspector or Commissioning Agent shall inspect the final product and installation.

F. Elevators. All passenger and freight elevators, dumbwaiters, escalators, or moving sidewalks shall conform to the current ASME American National Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Sidewalks.

G. Piping. Boiler/Pressure Vessel external piping and piping installations shall conform to the current American National Standards Institute (ANSI) B31.1, American National Standard, Power Piping, ASME Boiler and Pressure Vessel Code, Section I - Power Boilers; Section IV - Heating Boilers and Section VIII - Pressure Vessels -Division I. The piping or associated mechanical system shall not be operated unless that part of the system has been inspected and approved for operation by a qualified boiler inspector or Commissioning Agent. Other fuel piping, steam and water piping, air piping and their respective installations shall conform to applicable sections of the current Uniform Plumbing Code and the Uniform Mechanical Code.

H. Mechanical Systems.

1. Liquefied Petroleum Gas (LPG). Liquefied petroleum gas heating systems and distribution facilities shall comply with NFPA No. 58 and 86.

2. Natural Gas. Natural gas systems shall comply with NFPA No. 54 and 86. Gas meters shall be provided at

Attachment 3 each building

3. Oil. Oil burning system installations shall comply with NFPA No. 31 and 86

4. Electrical. Electrical heating and cooling systems shall be installed in accordance with the National Electrical Code (NFPA 70). Specific equipment shall be Underwriter's Laboratory (UL) listed or labeled.

Advance meters or advanced metering devices shall be incorporated in each new building.

5. Solar. Solar installations shall be installed in accordance with the current Uniform Solar Code and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards.

6. Cooling and Ventilation. Cooling and ventilation systems shall comply with the Uniform Mechanical Code and NFPA 90A.

I. Electrical Power Transmission. Electrical power transmission, distribution and installation shall comply with the National Electrical Code (NFPA No. 70) and the National Electrical Safety Code.

J. Environmental Quality.

1. Food Service. All new construction, major alterations and improvements, minor remodeling and operation of food service facilities shall comply with the guidelines set forth in the latest edition of the Health and Health Service (HHS), Food Services Sanitation Manual and the Food and Drug Administration (FDA) Food Code.

2. Sanitation Facilities. All new construction, major alterations and improvements and minor remodeling of sanitation facilities shall comply with the following guidelines:

a. Liquid Waste: Applicable parts of 40 CFR, Protection of Environment, and 29 CFR, 1910, Occupational Safety and Health Standards (OSHA).

b. Solid Waste: Applicable parts of 40 CFR, Protection of the Environment.

3. Water Facilities. All new construction, major alterations and improvements and minor remodeling of domestic water facilities shall comply with 40 CFR, Protection of the Environment and 29 CFR 1910

(OSHA).

4. Illumination.

a. All new construction, major alterations and improvements and minor remodeling shall provide facilities that comply with Illuminating Engineering Society Standards and Regulations on Illumination which include 29 CFR, 1910 (OSHA).

b. Seventy-five percent of all spaces occupied for critical visual tasks shall achieve a minimum daylight factor of 2 percent (excluding all direct sunlight penetration).

c. Provide automatic dimming controls and automated light-shut off when rooms are not occupied.

K. Heating, Ventilation and Air Conditioning (HVAC).

1. All new construction, major alterations and improvements and minor remodeling of facilities shall comply with minimum requirements in the Uniform Mechanical Code, NFPA 90B, and ASHRAE Standards.

2. When potable water is used to improve a building’s energy efficiency, life cycle cost effective water conservation measures shall be used.

3. Comply with ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy, including continuous humidity control within established ranges per climate zone, and ASHRAE Standard 62.1-2007, Ventilation for Acceptable Indoor Air Quality.

4. Comply with the Sheet Metal and Air Conditioning Contractor’s National Association Indoor Air Quality Guidelines for Occupied Buildings under Construction, 2007.

L. Pest, Vector and Vermin Control. All new construction, major alterations and improvements and minor remodeling shall result in facilities that comply with regulations on pest vector and vermin control included in 29 CFR, Protection of Environment, Parts 162, 163, 165, 170.

M. Plumbing.

1. All plumbing installations, equipment and fixtures shall comply with the Uniform Plumbing Code.

2. Water conserving plumbing fixtures shall be used and shall meet UPC fixture performance requirements. Where available, EPA’s WaterSense-labeled products or other water conserving products shall be used.

3. Water meters shall be installed at each new building.

N. Energy Conservation (Guiding Principles for Federal Sustainable Buildings).

1. All new construction, major alterations and improvements shall comply with the Guiding Principles for Sustainable Federal Buildings which were updated by the Council on Environmental Quality on February 26, 2016.

a. Existing Buildings: Twelve out of 18 metrics are required—eight that are specified as required plus four additional. Any metric determined to be “not applicable” cannot be counted toward the 12 required.

b. New Construction or Modernization: For new construction, metrics one through 20 are required. For modernization, metrics one through 18 and 21 are required, as specified.

c. For more information, read Guiding Principles for Sustainable Federal Buildings and Associated Instructions, Determining Compliance with the Guiding Principles for Sustainable Federal Buildings, and the 2016 Guiding Principles for Sustainable Federal Buildings Updates Crosswalks: Existing Buildings and New Construction and Modernization.

2. When lifecycle cost effective, new buildings shall meet at least 30% of the hot water demand through the installation of solar hot water heaters. (Section 523 of the Energy Independence and Security Act (EISA).

3. All new or renovated buildings which use natural gas or steam shall be provided with metering devices to measure the consumption of natural gas or steam. (Section 434, Energy Independence and Security Act

(EISA).

4. New or replaced energy consuming equipment or products shall be Energy Star © and Federal Energy Management Program (FEM P)—designated Energy Efficient Products, where available. Equipment and products specified and installed shall be in the top 25% of all energy consuming equipment or products. (DOI Sustainable Buildings Policy).

5. Renewable Energy Generation on IA property for IA use shall be life-cycle cost effective.

(Executive Order 13423).

6. All new buildings and major renovations shall be designed to earn ENERGY STAR© targets specified in the DOI Sustainable Buildings Policy and LEED Silver Certification.