2_SOW_20JAN2023.pdf

STATEMENT OF WORK

FOR

LEASE OF A VAN WITH MAINTENANCE FOR

DET2 PACAF AIRPS AT YOKOTA AIR BASE

20 Jan 2023

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, management supervision, quality control and labor necessary to provide a lease vehicle with maintenance for Det 2 PACAF AIRPS at Yokota Air Base, Fussa-shi, Tokyo, Japan, as defined in this

Statement of Work (SOW), in accordance with commercial practice and Japanese law.

1.1. LEASE VEHICLE. The Contractor shall lease One (1) 5-passenger van for PACAF AIRPS (Bldg

71, Yokota Air Base, Fussa-shi, Tokyo, Japan 197-0001). See Appendix for the vehicle specifications.

The leased vehicle shall be Government official vehicle by attaching Japanese number license plate. The contractor shall provide licensing and registration with a legal Japanese license plate. The vehicle shall be manufactured in compliance with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ). The title of the vehicle remains with the Contractor. Japanese insurance and registration at the local land transportation office will be required by the Contractor and associated fee will be included in the leasing costs. The Contractor shall deliver the vehicle to the place specified in the contract. The performance period starts on the day specified in the contract. The contractor shall pick up the vehicle at the same place where they were delivered after completion of the lease period.

1.1.1. Japanese insurance coverage and registration at the local land transportation office is required.

a. Compulsory insurance (Jibaiseki Hoken in Japanese) known as JCI.

b. Voluntary insurances (Nin-i Hoken) for death or bodily injury with minimum amount of

¥30,000,000 per person.

c. Voluntary insurances for property damage with minimum amount of ¥3,000,000 per accident.

d. There should be no age limitation for the driver.

e. There should be no indemnification (Menseki in Japanese).

f. The insurance should cover the towing service in case of accident and substituting car during inoperability due to accident.

g. Automobile physical damage insurance (Sharyo Hoken in Japanese)

1.1.2. If the contractor cannot furnish the leased vehicle by the time specified in the contract, the contractor shall provide a replacement vehicle with equivalent specifications at no cost to the Government until the leased vehicle is provided.

1.2. MAINTENANCE. This car is used for transporting Mail Control Activity team and registered mail between Yokota Air Base and Narita Airport. EXPECTED MILEAGE IS 90,000KMS PER YEAR. The leased vehicle shall be maintained properly to keep operable conditions anytime during the leasing period.

The Contractor shall pick up/return the vehicle from/to the designated locations in the Government installation. The Contractor shall provide loaner/replacement vehicle (daisha in Japanese) at no cost to

Attchment 1 to Purchase Order No. FA5209-23-P-0043 the Government at the same time as the leased vehicle is picked up/turned in for maintenance/repair when a vehicle requires maintenance/repair, and it is requested by the Government. The loaner vehicles do not have to be the same model being leased but shall be a similar type (5 Passenger Van). The maintenance cost shall be included in the monthly leasing charge. No separate payment incurred for maintenance shall be made to the Contractor. Vehicle shall be maintained periodically as stated in below sub-paragraphs.

1.2.1. Preventive Maintenance. The Contractor shall inspect the leased vehicle at least monthly at the

Contractor designated maintenance shop or dealer. The contents of the maintenance should meet the

“Compulsory Inspection” in accordance with the Article 48 of Road Trucking Vehicle Law, and the supplemental regulations of GOJ. For the van, an annual inspection regulated by the GOJ is also required. When annual inspection and the regular monthly maintenance take place at the same time, annual inspection serves the monthly inspection as well.

Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written English/Japanese report to the Government within three (3) business days. The report shall include the date and time of the maintenance/inspection, description of the vehicles and its location, description of repairs, and the name of the personnel performing the maintenance/inspection. The

Contractor shall repair any defects caused by normal fair wear and tear, and replace consumed oils, parts, and components identified in the periodical inspection at no cost to the Government. This includes, but is not limited to, tires and batteries. The Contractor shall submit a written inspection schedule in English and Japanese prior to the commencement of work. The Contractor shall notify the Government for inspection schedule at least two (2) weeks in advance.

1.2.2. Regular/Snow Tire requirement. Seasonal tires (tubeless) – Radial tires for spring and summer.

Snow tires for winter (from 1 Dec to 31 Mar). Manufacturer’s standard spare tire for the delivery location. The Contractor shall switch between regular tires and snow tires when seasonal change. The tire maintenance cost shall be included in the monthly cost and shall not charge the Government for extra cost. Tire change shall be limited to only once for each seasonal changes.

1.2.3. On-Call Repair. The Contractor shall repair any defects on the leased vehicle caused by normal fair wear and tear at no cost to the Government within (5) working days. This includes, but is not limited to the replacement of un-repairable tires. The Contractor shall prepare and submit a written report in the same way as described in the preventive maintenance section 1.2.1. for on-call repairs. Contractor shall be responsible for retrieving or repairing the leased vehicle. The Contractor shall provide loaner/replacement vehicles in the same way as described in maintenance section 1.2. In addition to on-call repair there will need to be an Emergency Repair Cost to account for any immediate maintenance/repairs.

1.2.4. Damage and Accident. The Government reserves the right to repair any damages on the leased vehicle caused by negligence or fault of the Government at no cost to the Contractor at repair facilities and towing services authorized by the Contractor.

In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle, the Government representative shall notify the Contractor and Contracting

Officer of the accident. The Government only selects repair facilities authorized by the Contractor for repair. The Contractor agrees to accept the repairs completed by authorized repair facilities, and release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the

Contractor, upon expiration of the contract.

In case of need for towing service contact, the Government shall contact 24-hour support towing services provided by contractor when the Government is not capable of towing the damaged leased vehicle to recover in the operation area.

In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period, via a supplemental/mutual agreement of both parties.

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure the lease vehicle with maintenance is provided in accordance with this SOW and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective vehicle lease.

2.2. QUALITY ASSURANCE. The Government will inspect all of the Contractor’s lease vehicle with maintenance in accordance with the Government’s internal procedure.

2.3. GOVERNMENT REMEDIES. The Government shall follow FAR 52.212.4, Contract Terms and

Conditions-Commercial Items for contractor’s failure to provide satisfactory lease vehicle with maintenance or failure to correct non-conforming vehicle.

2.4. CONTRACTOR PERSONNEL.

2.4.1. Contract Manager. The contract manager (CM) shall be responsible in providing the lease vehicle with maintenance in accordance with this SOW. The name and phone number of CM and alternate CM who shall act for the contractor during his absent shall be designated in writing and submit to the KO prior to the commencement of work.

2.4.1.1. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters related to daily operation of this contact.

2.4.1.2. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

3. APPENDIX 1. Vehicle Specification (5-passenger van)

APPENDIX 1

VEHICLE SPECIFICATIONS

1. DESCRIPTION: Leasing of One (1), Five (5) - Passenger Van (Lease with Maintenance Type).

2. DIMENSIONS AND OTHER SPECIFICATIONS

Model: Nissan Caravan or equivalent. New preferred, used is acceptable if no other choice, 2021year model or newer

a. Engine Displacement: About 2,000cc

b. Fuel type: Gasoline

c. Minimum Overall Length: Approximately 4,600 mm

d. Minimum Overall Width: Approximately 1,690 mm

e. Transmission: Automatic, Floor shift

f. Body Color: The government will choose from regular colors

h. Heating & Air Conditioning: Automatic

i. Window: Powered, Tinted UV cut (two (2) rear and back windows)

j. Audio: AM/FM tuner with CD player.

k. Brakes: Powered - ABS

l. Mirrors: Door mirror type

m. Tires Except winter period: Normal

*Winter period: Snow tires

n. Air Bags: Driver and front passenger

o. Floor Mats: Front and rear

p. GPS GPS – English version 1 ea

p. Other requirements: Manufacturer’s standard accessories

Manufacture standard tool set/1 set

Seats must recline and be folded or removable to transfer large pieces of cargo

Emergency triangle sign / 1 ea

Rear seat must be folded or removable by leaser

*Winter period shall be from 1 Dec to 31 Mar of the following year.

3. The leased vehicle must be newer than 2 years old at the contract start time.

4. The Government expects to drive this vehicle approximately 90,000 km a year.