INVITATION TO BID

and PROPOSAL

Scope of Work Specifications

THE HOUSING AUTHORITY

of the City of Allentown

1339 Allen Street Allentown, Pennsylvania 18102-2191

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Fertilization & Weed Control

Bid No. 2026-007-000-50-4430022

FERTILIZATION & WEED CONTROL SITE LOCATIONS

All Sites are located within the City of Allentown, PA

Bid A: Site 1. AMP 200 and AMP 300 Towers East and Gross Towers 1337 and 1339 Allen Street

Site 2. AMP 800 Walnut Manor 1519 Walnut Street

Bid B: Site 3. AMP 700 700 Building 700 Union Street

Site 4. AMP 500 Little Lehigh (Phase 2) Lehigh Street & Martin Luther King Jr.

Drive

Site 5. AMP 700 401-409 Market Street

Bid C: Site 6. AMP 100 616,624-626, 636 N. Godfrey Street

Site 7. AMP 100 Central Park 683 Wahneta Street

Bid D: NSA Site 8. KC Building 124 N. Fourth Street

AMP 600

Site 9. 101 N. Third Street

AMP 600

Site 10. 726 Walnut Street

AMP 600

Site 11. 643 N. Front Street

Bid D: AMP 600 Site 12. 1950 Chew Street

Site 13. 237 N. Seventh Street

Site 14. 837 – 839 Gordon Street 403 N. Ninth Street

Bid E: CGCC Site 18. Cumberland Gardens Community Center 501 E. Cumberland Street

CGCC

Site 19. Cumberland Gardens Gym 501 E. Susquehanna Street

CG1lihtc Site 20. Cumberland Gardens Phase 1 501 E. Cumberland Street

CG2lihtc Site 21. Cumberland Gardens Phase 2 501 E. Cumberland Street

CG3lihtc Site 22. Cumberland Gardens Phase 3 501 E. Cumberland Street

Site 23. AMP 100 102-124 E. Wyoming Street

Bid F: OPCC Site 24. Overlook Park Community Building 445 Hanover Avenue

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SCOPE OF WORK

II. SPECIFICATIONS

A. Broadleaf Weed Control, Pre-emergence Crabgrass Control, and Fertilizer Services, as well as preventative grub control, surface insect control and Liming.

1. Bidders shall furnish all labor, equipment, materials, transport, and travel for all fertilization & weed control services specified herein at locations designated in Bid A through Bid F. Additional fees and surcharges (e.g. equipment rental, disposal fees, fuel surcharges, etc.) not included in the proposed bid costs will not be accepted.

2. It is the responsibility of the bidders to visit the sites to familiarize themselves with boundary lines and terrain. The pre-bid conference on Wednesday, November 4, 2026, is the only time an AHA representative will accompany any prospective bidder

3. Special Treatment at Site No. 1 – Towers East and Gross Towers. – Gross Towers serves as the Allentown Housing Authority’s (AHA) main office location. As such, maintaining an exceptional appearance of the grounds—particularly the lawn—is a top priority. To ensure the grass at this site consistently reflects the high standards expected of AHA’s headquarters, additional lawn treatments have been incorporated during the second and third treatments of the season. All perspective bidders shall present their treatment program if different from the one outlined below. The Treatment Plan table on Page 3 outlines enhanced treatments for Towers East/Gross Towers in comparison to all other AHA locations:

4. Weed Control. The herbicide used by the successful bidder shall control broadleaf weeds with some examples being dandelion, plantain, chickweed, and other common broadleaf weeds. The application shall be in sufficient quantities to bring about a minimum 75% reduction in the weed population. If a single application does not accomplish this weed kill rate, then subsequent applications or partial applications shall be applied at no additional cost to the Housing Authority.

5. Fertilization. The fertilizer used by the successful bidder shall be applied in sufficient quantities to promote healthy and vigorous root and blade growth through an extended-release type compound(s). Nitrogen will be provided at minimum of one pound per 1,000 square feet.

6. Schedule. Application times will be dates approved by the Housing Authority and will be either two (2) times per season (Spring and Fall) or four (4) times per season (Spring, Summer (2) and Fall), depending on the property.

a. Projected time frames for treatments will be in April and October for treatment twice per year and April, June, August, and October for four times per year treatment.

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Suggested Treatment Plan

Property Treatment No. 1

Early Spring Treatment No. 2

Late Spring Treatment No. 3

Early Fall Treatment No. 4

Late Fall

Towers East & Gross Towers

Crabgrass Preventative

Fertilizer

Broadleaf Weed Control

Crabgrass Preventative

Fertilizer

Preventative Grub

Surface Feeding Insect Control

Aeration

Overseed

Fertilizer

Weed Control

Shrub Bed Weed Control

Fertilizer with Lime

All other properties with four treatments

Crabgrass Preventative

Fertilizer

Crabgrass Preventative

Fertilizer

Preventative Grub

Surface Feeding Insect Control

Fertilizer

Weed Control

Fertilizer with Lime

All properties with two treatments

Crabgrass Preventative

Fertilizer

N/A N/A

Fertilizer with Lime

b. All scheduling must be approved prior to Contractor applications and be in a proper timeframe either prior to or following the grass cutting cycle. Contact information will be provided to the awarded Contractor.

c. The Contractor shall consider weather conditions and forecasts to facilitate maximum effectiveness of the chemicals applied. Under no circumstances shall the Contractor performs services in the rain or under windy conditions. AHA reserves the right to reschedule services when these conditions exist or are imminent. Failure to meet this requirement may result in retreating the affected areas and/or non-payment for services rendered under these conditions.

d. Housing Authority personnel will inspect the sites after each application to ensure quality workmanship. Invoice payments will be contingent upon satisfactory completion of each application.

e. The table below shows the properties that will be treated four (4) times per season and those that will be treated two (2) times per season:

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Four Treatments per Year Two Treatments per Year

Bid Site No.

Property Bid Site No.

Property

A

Towers East & Gross Towers

B 4 Little Lehigh

2 Walnut Manor 5 401-409 Market Street

B 3 700 Building C 6 616-636 N. Godfrey Street

C 7 Central Park

D

KC Building, 124 N. Fourth Street

E

Cumberland Gardens Com. Bldg.

9 101 N. Third Street

19 Cumberland Gardens Gym 10 726 Walnut Street

Cumberland Gardens – Phase 1

11 643 N. Front Street

Cumberland Gardens – Phase 2

12 1950 Chew Street

Cumberland Gardens – Phase 3

13 237 N. Seventh Street

F 24 Overlook Park Community Center

837-839 Gordon St/ 403 N. 9th St.

E 23 E. Wyoming Street

f. The Contractor will make every effort to stay on agreed upon schedule and shall complete all routine work during the scheduled calendar week unless unforeseen circumstances beyond the control of the Contractor cause delays. The Grass Cutting Schedule on page 16 shows the grass cutting schedule from Monday through Wednesday. Fertilization and Weed Control will take place on Thursday and Friday after grass cutting is performed.

7. Formulations and Applications Specifications. The following information must be submitted with the bid to be considered a complete and valid bid offer (Refer to Section 5: Form of Bid):

a. Herbicide and fertilizer applications may be offered as a joint application or as separate applications. Contractor shall specify this application procedure.

b. A Spring pre-emergence crabgrass liquid control formulation shall be applied separately or in conjunction with other requested Spring treatments. Bidders shall note with their bids the type of application and recommended time of application.

c. The bidder shall specify in writing by trade name, and rate of application, the liquid herbicides and fertilizers to be used. Also include fertilizer formulation and solubility/release rate of nutrients.

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d. Safety Data Sheets (SDS). Bidders shall include the manufacturer's Safety Data Sheets (SDS) for each of the herbicides and fertilizers specified above with their bid submittal.

CONTRACT 2026-006-000-50-4430021: GRASS CUTTING SCHEDULE

Monday Tuesday Wednesday

Bid Location Bid Location Bid Location

C 616-636 N. Godfrey St

A Towers East

Gross Towers E

Cumberland Community

C Central Park

A Walnut Manor

E Cumberland Gym

D KC Building

B 700 Building

E Cumberland Gardens - I

D 101 N. Third St.

B Little Lehigh

E Cumberland Gardens – II

D 726 Walnut St.

B 401-409 Market Street

E Cumberland Gardens - III

D 643 N. Front St.

E 102-124 E. Wyoming St.

D 1950 Chew St.

D 237 N. Seventh St.

D 837-839 Gordon St.

403 N. Ninth St.

D 228 Ridge Ave.

D 910 N. Sixth St.

D 428 N. Sixth St.

F Overlook Park

Community Building

*F E. Hamilton St. Corridor

Services may not begin prior to 8:00 AM without Housing Authority approval.

* PLEASE NOTE: E. HAMILTON ST. CORRIDOR SHALL BE CUT ONE TIME PER MONTH.

8. Safety and Regulatory Responsibilities.

a. The Contractor providing this service will be responsible for all obligations required to meet Federal, State, and/or Local ordinances and regulations pertaining to the application of chemicals, to ensure environmental and personal safety of the public.

b. Treated areas shall be identified sufficiently with application flags.

c. Any permits or prior notification of the general public is the Contractor's responsibility.

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d. Compliance to changes in regulations during the length of this contract will continue to be solely the contractor's responsibility and at no additional contract cost to the Allentown Housing Authority.

9. Communication.

a. The Contractor will assume full responsibility to communicate with each respective Property Manager(s) and to inform the Property Manager or designee of any scheduling conflicts and/or delays and make adjustments only upon prior approval by AHA. Contact information will be provided to the awarded Contractor.

b. Field supervisors/foreman shall be equipped with a cellular telephone or two-way radio so that scheduling issues, delays, and incidents occurring as services are performed in the field are reported immediately to the owner/Contractor who shall communicate these issues immediately to the AHA representative(s).

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PLEASE NOTE:

Site plan maps are intended to be used only as an assist to understanding particulars of a location.

The maps ARE NOT to be considered accurate in scale or physical conditions.

Final determination of work site boundaries, terrain features, and actual square footage totals shall be obtained by visiting the sites or by attending the Pre-bid Conference.

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Appendix A

Site Drawings

Site 1. Towers East and Gross Towers

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Site 2. Walnut Manor

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Site 3. 700 Building

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Site 4. Little Lehigh

PHASE 3

PHASE 2

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Site 3. 700 Building & Site 4. Little Lehigh

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Site 5. 401-409 Market Street

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Site 6. 616, 624-626, 636 N. Godfrey Street

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Site 7. Central Park

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Site 8. KC Building

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Site 9. 101 N. Third Street

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Site 10. 726 Walnut Street

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Site 11. 643 N. Front Street

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Site 12. 1950 Chew Street

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Site 13. 237 N. Seventh Street

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Site 18, 19, 20, 21, 22 Cumberland Gardens Community Center, Gym, Phase 1, Phase 2, Phase 3

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Site 23. 102-124 Wyoming Street

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Site 24. Overlook Park Community Building

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Site 24. Overlook Park Community Building Property

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