2-SAN ANTONIO ISD - DISTRICT-WIDE SECURITY - HS PKG2 - BID SET - Specifications - 08-06-25.pdf

DISTRICT-WIDE SECURITY

TECHNICAL SPECIFICATION

HIGH SCHOOL - PACKAGE #2

August 6, 2025

PREPARED BY:

www.tncg.com http://www.tncg.com/

TABLE OF CONTENTS

SAN ANTONIO ISD DISTRICT-WIDE SECURITY

HIGH SCHOOL – PACKAGE #2 – 08-06-2025

©1984-2025 TRUE NORTH CONSULTING GROUP

Contents

SECTION 27 00 00 GENERAL TECHNOLOGY REQUIREMENTS

PART 1 - GENERAL

1.1 Project Summary

1.2 Related Documents

1.3 Related Work

1.4 Definitions

1.5 Reference Standards and Codes

1.6 Qualifications

1.7 Permits and Inspections

1.8 Drawings and Basis of Design

1.9 Product Substitution Procedures

1.10 Software

1.11 Submittal Conditions

1.12 Pre-Construction Procedures

1.13 Pre-Construction Submittals

1.14 Pre-installation Procedures

1.15 Construction Progress Procedures

1.16 Construction Progress Submittals

1.17 Closeout Procedures

1.18 Closeout Submittals

1.19 Project Management

1.20 Examination of Existing Conditions

1.21 Contract Modification Procedures

1.22 Product Storage and Handling Requirements

1.23 Interference with the Facility

1.24 On-Site Conduct

1.25 Safeguards and Protection

1.26 Owner-Furnished Products

1.27 Quality Assurance

1.28 Quality Control

1.29 Owner’s Right to Use Equipment

1.30 Intellectual Property Ownership

PART 2 - PRODUCTS

2.1 Basic Equipment and Materials Requirements

2.2 Factory-Assembled Products

2.3 Racks, Cabinets, Hardware

2.4 Power Devices

2.5 Cable and Connectors

2.6 Cable Management

2.7 Ancillary Hardware

2.8 Grounding Hardware

2.9 Fire Stopping Materials

2.10 Compatibility of Related Equipment

2.11 Licenses

2.12 Spare Parts

2.13 Maintenance Manuals

PART 3 - EXECUTION

3.1 General

3.2 Coordination

3.3 Basic Execution Requirements

3.4 Preparation

3.5 Cleaning

3.6 Demolition

3.7 Fire Stopping

3.8 Waterproofing

3.9 Racks, Cabinets, and Hardware

3.10 Installation Requirements

3.11 Cable

3.12 Connectors

3.13 Spare Parts and Remote Controls

3.14 Equipment Installation

3.15 Firmware

3.16 Rough-In

3.17 Cutting, Drilling, Patching, and Painting

3.18 Labeling

3.19 Fire-Stopping

3.20 Additional Engineering Services

3.21 Testing

3.22 Grounding

3.23 Training Program

3.24 Warranty and Maintenance Program

SECTION 27 05 00 COMMUNICATIONS GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

1.9 Delivery, Storage, and Handling

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Fire Stopping Materials

PART 3 - EXECUTION

3.1 Testing

3.2 Training

3.3 Warranty

3.4 Examination

3.5 Installation Requirements

3.6 Cooperation

3.7 Testing and Acceptance

3.8 Fire Stopping

SECTION 27 05 23 PATHWAYS FOR TECHNOLOGY SYSTEMS

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Section 27 66 00 – Intrusion Detection SystemDefinitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Wire Basket Tray Runway

2.3 Cable Hook Systems

2.4 Surface Raceway

2.5 Cable Pathway Sleeves

2.6 Re-Enterable Firestop Sleeves

2.7 Metal Conduits and Fittings

2.8 Outlet Boxes

PART 3 - EXECUTION

3.1 Testing

3.2 Training

3.3 Warranty

3.4 Wire Basket Tray Runway

3.5 Cable Hook System

3.6 Surface Raceway System

3.7 Surface Raceway Support

3.8 Pathway Applications

3.9 Installation

3.10 Outlet Boxes

3.11 Riser Conduits

3.12 Sleeve-Seal Installation for Communications Penetrations

3.13 Firestopping

SECTION 27 11 00 COMMUNICATIONS EQUIPMENT ROOMS

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Category 6 Patch Panels

PART 3 - EXECUTION

3.1 Testing

3.2 Training

3.3 Warranty

3.4 Equipment Rack and Cabinets

3.5 Wire Basket Tray and Ladder Rack Runway

SECTION 27 15 00 COMMUNICATIONS HORIZONTAL CABLING

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Category 6 Horizontal Copper Cables

2.3 Information Outlet

PART 3 - EXECUTION

3.1 Testing

3.2 Twisted Pair Test Equipment

3.3 Training

3.4 Warranty

3.5 Station Cabling

3.6 Information Outlet

3.7 Cable Termination

3.8 Test Data – Copper Media

3.9 Copper Station Cables

SECTION 27 16 00 COMMUNICATIONS CONNECTING CORDS

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Category 6 Patch Cords

2.3 Fiber Optic Patch Cords

PART 3 - EXECUTION

3.1 Testing

3.2 Training

3.3 Warranty

3.4 Ordering and Delivery

SECTION 27 18 00 COMMUNICATIONS LABELING AND IDENTIFICATION ... 1

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Labels

PART 3 - EXECUTION

3.1 Testing

3.2 Training

3.3 Warranty

3.4 General

3.5 Labeling of Cabling and Termination Components

3.6 Standard Information Outlet (SIO) Faceplates

3.7 Data Patch Panels

3.8 Ground System Labeling

SECTION 27 60 00 PHYSICAL SECURITY GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Construction Progress Submittals

1.8 Closeout Submittals

1.9 Delivery, Storage, and Handling

PART 2 - PRODUCTS

2.1 Substitutions

2.2 Refer to individual sections for additional product information

2.3 Fire Stopping Materials

PART 3 - EXECUTION

3.1 Network Time Protocol (NTP) Synchronization

3.2 Testing

3.3 Training

3.4 Warranty

3.5 Examination of Site and Documents

3.6 Installation Requirements

3.7 Cooperation

3.8 Commissioning Submittals

3.9 Commissioning

3.10 Operation and Maintenance Manuals

3.11 Closeout Procedures

3.12 Service Contract

SECTION 27 62 00 ELECTRONIC ACCESS CONTROL SYSTEM

PART 1 - GENERAL

1.1 Scope

1.2 Precedence

1.3 Related Work

1.4 Definitions

1.5 Reference Standards and Codes

1.6 Qualifications

1.7 Pre-Construction Submittals

1.8 Pre-Installation Procedures

1.9 Construction Progress Submittals

1.10 Closeout Submittals

PART 2 - PRODUCTS

2.1 Electronic Access Control Hardware (OFCI)

2.2 Workstations

2.3 Cloud-based System - Contactless AD Series Smart Card Readers

2.4 Voltage Regulator

2.5 Surge Protection for OSDP/RS-485 Data and Power Bus

2.6 Surge Protection for Low Voltage AC/DC power

2.7 Power Supplies and Access Control Enclosures (CFCI)

2.8 Cabling

2.9 Door Contacts/Door Position Switches (DC)

2.10 Request to Exit (REX) Devices

2.11 Electrified Hardware (EH - ETR)

2.12 Armored Door Loops (Power Transfer Loops - ETR)

PART 3 - EXECUTION

3.1 Physical Security System Integration

3.2 System Programming

3.3 System Mapping

3.4 System Partitioning, Zoning and Naming

3.5 Installation Procedures

3.6 Door Release Buttons

3.7 Lockdown/Active Threat Buttons ........ Error! Bookmark not defined.

3.8 Fire Alarm Interface

3.9 End of Line Supervision

3.10 RS-485 and OSDP Based Communication

3.11 Passwords

3.12 Testing

3.13 Training

3.14 Warranty

3.15 Installation Practices

3.16 Coordination

3.17 Aesthetics

3.18 Hardware Layout

3.19 Device Cabling/Wiring Installation Practices

3.20 Cable Termination

3.21 Fire Stopping

3.22 System Inspection

3.23 Labeling

3.24 Documentation

3.25 Pre-Check out

3.26 Final Acceptance

3.27 Final Procedures

SECTION 27 66 00 INTRUSION DETECTION SYSTEM

PART 1 - GENERAL

1.1 Scope

1.2 Related Work

1.3 Definitions

1.4 Reference Standards and Codes

1.5 Qualifications

1.6 Pre-Construction Submittals

1.7 Pre-installation Procedures

1.8 Construction Progress Submittals

1.9 Closeout Submittals

PART 2 - PRODUCTS

2.1 Manufacturer

2.2 Licensing (Ofci)

2.3 Alarm Panels (Ofci)

2.4 Alarm Keypads (Ofci)

2.5 INPUT Expansion Module

2.6 End of Line Supervision

2.7 Door Contacts/Door Position Switches (DC)

2.8 Motion Detectors

2.9 360-DeGree Motion Detectors

2.10 Acoustic Glass Break Detectors

PART 3 - EXECUTION

3.1 Physical Security Integration

3.2 System Programming

3.3 System Partitioning, Zoning and Naming

3.4 Monitoring Service and Communications Integration

3.5 Motion Detector Installation Requirements

3.6 Acoustic Glass Break Detector Installation Requirements

3.7 End of Line Supervision

3.8 Passwords

3.9 System Grounding

3.10 Testing

3.11 Training

3.12 Warranty

3.13 General

3.14 Installation Practices

3.15 Coordination

3.16 Training

3.17 Support

3.18 Aesthetics

3.19 Hardware Layout

3.20 Device Cabling/Wiring Installation Practices

3.21 Equipment Cabinet Wire and Cable Installation

3.22 Connectors/Connections

3.23 Special Techniques

3.24 Fire Stopping

3.25 Test Requirements for Device Cabling

3.26 System Testing Procedures

3.27 System Inspection

3.28 Labeling

3.29 Documentation

3.30 Final Acceptance

3.31 Closeout Procedures

3.32 Cleaning

GENERAL TECHNOLOGY REQUIREMENTS

27 00 00 - PAGE 1

SECTION 27 00 00

PART 1 - GENERAL

1.1 PROJECT SUMMARY

A. Scope: Successful bidder shall provide, install, configure, and provide warranty service for technology systems described herein.

B. The Contractor shall furnish labor, materials, and equipment necessary to remove the existing access control and intrusion detection systems, and install Owner-provided Verkada AC62 Access Control systems. This includes the full integration of doors, motion detectors, and video surveillance to ensure coordinated and secure site monitoring. The Contractor will supply all mounting hardware and necessary cabling.

1. Access Control System Replacement – Verkada AC62 (Owner-Provided) Scope Includes:

a. Removal of the existing access control system and related electronic control hardware. Re-use electrified door hardware where possible.

b. Installation of Owner-provided Verkada AC62 access controllers.

c. Connection and/or replacement of credential readers, request-to-exit (REX) devices, and electrified door hardware for all access-controlled doors, as required.

d. Installation of new DPDT door position switches (DPS/ Door Contact) at each access-controlled door for dual monitoring (see Section 3 Intrusion Detection System).

e. Installation and termination of necessary cabling to support access control functions. Provide contingency for (2) data drops in each telecom room to support Verakda control systems.

f. Verify each door is connected, controllable and visible in the Verkada Command platform. Follow District programming guide.

2. Intrusion Detection System Replacement – Bosch Intrusion Alarm Scope Includes:

a. Complete removal of the existing Ademco intrusion detection system and associated keypads.

b. Installation of new Bosch intrusion detection panels.

c. Installation of new Bosch Keypads.

d. Integration of all existing motion detectors and designated doors into the new system.

e. Installation of DPDT door position (door contact) switches at all monitored doors, wired such that:

i. One pole is connected to the AC62, AC42, or AX11 control components from the Verkada Access Control system.

27 00 00 - PAGE 2

ii. One pole is connected to the Bosch Intrusion Detection system.

f. All exterior doors with interior access will be monitored by both the ACS and the IDS platforms.

g. Add Alternate #01 For additional motion detectors to cover areas of vulnerability.

Refer to plans.

h. Verify functionality of motion detectors and replace if incompatible or non-functional (with Owner approval).

i. Verify each door, glass break and motion detector is connected, visible and is fully functional in the Verkada Command platform and District Intrusion Alarm Central Monitoring Station where the Bosch intrusion panels report. Follow District programming guide

3. Cabling, Terminations, and Integration - Scope Includes:

a. Furnish and install all low-voltage cabling needed for ACS and IDS, systems.

b. Terminate all field device wiring at control panels with proper labeling.

c. Route cabling in a neat and professional manner using cable management best practices.

d. Coordinate routing to avoid interference between systems and ensure code compliance.

4. Testing, Commissioning, and Documentation - Scope Includes:

a. Full testing of all installed devices and systems:

i. Camera views and connectivity.

ii. Access control status, locking/unlocking, credential validation.

iii. Intrusion detection via door contacts and motion sensors.

b. Assist with basic onboarding of devices to the Verkada platform, if requested.

c. Label all devices and wiring clearly.

d. Provide as-built documentation including:

i. Device locations and IDs

ii. Wiring diagrams

iii. Panel layouts

iv. Test results

5. Clean-Up and Final Walkthrough

a. Clean all work areas of debris, installation materials, and tools.

b. Conduct a final walkthrough with the Owner or designated representative to review the installation and demonstrate system functionality.

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6. Exclusions:

a. Owner shall provide Verkada equipment such as AC62, AC42, or AX11 controllers and no other hardware items.

b. Cloud configuration or advanced programming of the Verkada platform unless otherwise specified.

c. Structural modifications to doors, walls, or buildings beyond necessary mounting or cable routing.

d. Electrical work is outside the scope of low-voltage installation but it is incumbent on the awarded contractor to proactively coordinate with the Owner and their in-house/JOC electricians.

7. Schedule:

a. All work will be completed per the project schedule, to be coordinated with the Owner. Access to secure or restricted areas will be scheduled accordingly.

Contractor shall submit a GANNT chart with their proposal response that outlines the anticipated number of hours and days that will be required to perform the installation. The final schedule will be negotiated with the awarded contractor.

8. General Notes:

a. All work shall comply with applicable codes, site standards, and manufacturer installation requirements.

b. Any deviations from the specified scope or unforeseen conditions shall be reported to the Owner immediately for resolution.

1.2 RELATED DOCUMENTS

A. Documents: Provisions of General Conditions, Supplementary Conditions, and the sections included under Procurement & Contract Requirements are included as part of this section as though bound herein. The Contractor shall examine all of the items which make up the Contract Documents and shall coordinate them with the work on the project.

B. The drawings and specifications requirements govern where they exceed code and regulation requirements. Where requirements between governing codes and regulations vary, the more restrictive provision applies.

1.3 RELATED WORK

A. Section 27 05 00 – Communications General Requirements

B. Section 27 05 23 – Pathways for Technology Systems

C. Section 27 11 00 – Communications Equipment Rooms

D. Section 27 13 00 – Communications Backbone Cabling

E. Section 27 15 00 – Communications Horizontal Cabling

27 00 00 - PAGE 4

F. Section 27 16 00 – Communications Connecting Cords

G. Section 27 18 00 – Communications Labeling and Identification

H. Section 27 60 00 – Physical Security General Requirements

I. Section 27 62 00 – Electronic Access Control System

J. Section 27 64 00 – Video Surveillance System

K. Section 27 66 00 – Intrusion Detection System

1.4 DEFINITIONS

A. Approved or Approval: Where approval is called for, only persons with the authorized authority may grant approval. Owner reserves all rights to govern over and grant approval and will appoint authority of agents acting on their behalf.

B. As Required: Contractor shall provide the quantity of said item that is necessary. Owner and Consultant reserve the right to make the final determination of necessary quantities to provide for a complete system.

C. Basis of Design: The documentation of the concepts, calculations, decisions, and product selections used to meet the Owner’s project requirements. These Consultant produced documents are not shop drawings. Product selections depict minimum functionality and overall quality and are open to substitution requests.

D. Consultant: True North Consulting Group.

E. Contractor: The qualified party responsible to provide all items and perform services as described within these documents. The Contractor referred to within a specific specification section shall be the successful qualified party contracted to perform and complete that work.

F. Documents: The complete package of Bid and Contract Requirements, General Technology Requirements, related Division 27 sections, drawings, schedules, and addenda that make up this Request for Bid.

G. End-User: Individual(s) who will ultimately operate the completed system.

H. ETR: Existing to Remain. Item is to remain in current location and maintain current functionality.

I. Furnish: To supply and deliver to project site, ready for installation.

J. Install: To place in a position of service or use.

K. NIC: Not in Contract. Item will be the responsibility of others.

L. Notice to Proceed: Formal communication from Owner to Contractor stating the date the Contractor can begin work subject to the conditions of the contract. The performance time of the contract starts from the Notice to Proceed date.

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M. OFCI: Owner Furnished Contractor Installed. Item will be provided by Owner and shall be installed by Contractor.

N. OFE: Owner Furnished Equipment. Item will be provided and integrated by Owner.

O. OFOI: Owner Furnished Owner Installed. Item will be provided and installed by Owner.

P. Owner: The party named in the Procurement and Contract Requirements as the advertising party.

Q. Provide: To furnish and install, complete and ready for intended use.

R. Substantial Completion: The stage in the progress of installation when the systems described herein are sufficiently complete, in accordance with the Contract Documents, so that the Owner can utilize such systems for their complete intended use.

S. Turnkey: Of or involving the provision of a complete product or service that is ready for immediate use.

T. Work: The provision of products and/or services to meet the requirements specified in these documents.

1.5 REFERENCE STANDARDS AND CODES

A. Standards and other procedures referenced by this bid package are as follows:

1. ADA – Americans with Disabilities Act of 2010 www.ada.gov/2010ADAstandards_index.htm

2. AIA – American Institute of Architects www.aia.org

3. ANSI – American National Standards Institute www.ansi.org

4. ASTM – American Society of Testing and Materials www.astm.org

5. BICSI – Building Industry Consulting Service International, Inc.

(RCDD Standards) www.bicsi.org

6. CFR – Code of Federal Regulations www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR (Available from the Government Printing Office) (Material is usually first published in the Federal Register)

7. CPTED - Crime Prevention Through Environmental Design

The International Crime Prevention Through Environmental Design Association https://www.cpted.net/

27 00 00 - PAGE 6

8. U.S. Copyright Law, December 2011 www.copyright.gov/title17

9. ECIA – Electronic Components Industry Association ESC – EIA Standards Council www.eciaonline.org

10. IACS – International Annealed Copper Standard www.ndt-ed.org/GeneralResources/IACS/IACS.htm

11. IEC – International Electrotechnical Commission www.iec.ch

12. IEEE – Institute of Electrical and Electronics Engineers standards.ieee.org

13. ISO – International Organization for Standardization www.iso.org

14. ITU-T – International Telecommunication Union – Telecommunication www.itu.int

15. NEC – National Electrical Code (NFPA 70) maintained by NFPA – National Fire Protection Association www.nfpa.org

16. NECA – National Electrical Contractors Association www.necanet.org

17. NEMA – National Electrical Manufactures’ Association www.nema.org

18. NFPA – National Fire Protection Association (NFPA 101, NFPA 730, NFPA 731) www.nfpa.org

19. OSHA – Occupational Safety and Health Administration (U.S. Department of Labor, OSHA) www.osha.gov

20. TIA – Telecommunications Industry Association www.tiaonline.org/standards

21. UL – Underwriters’ Laboratories www.ul.com

B. Standards: Referenced standards and/or procedures shall be binding on the Contractor and work shall be judged against such standards and procedures unless otherwise stated in writing.

C. Local/State Codes: Contractor shall comply with all local and state code requirements as determined by the authority having jurisdiction (AHJ).

D. Owner Standards: Contractor shall obtain and abide by all published Owner standards as they pertain to the work described herein.

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E. Contractor shall use the latest versions of all standards and codes unless otherwise directed by the authority having jurisdiction (AHJ) or expressly noted herein.

1.6 QUALIFICATIONS

A. Refer to related sections for specific requirements.

1.7 PERMITS AND INSPECTIONS

A. Responsibility: Obtain permits and inspections required for the work. Contractor is responsible for all permit and inspection costs.

B. Performance: Perform tests required herein, or as may be reasonably required to demonstrate conformance with the specifications or with the requirements of any legal authority having jurisdiction.

C. Review: Obtain approvals from authorities responsible for enforcement of applicable codes and regulations to establish that the work is in compliance with all requirements of reference codes indicated herein and required by the appropriate jurisdiction. Make corrections, changes or additions as required and deliver certificates of acceptance, operation, and/or compliance with the Operation and Maintenance Manuals described herein.

1.8 DRAWINGS AND BASIS OF DESIGN

A. General: Work, equipment, or material delineated on any drawing in this package is expected to be provided by Contractor unless noted otherwise.

B. Interpretation: Work shall be installed in accordance with the basis of design diagrammatically expressed on the drawings and described in the written specifications and equipment schedule(s). Contractor shall not make limiting interpretation that provides for incomplete work or a non-functioning system.

1.9 PRODUCT SUBSTITUTION PROCEDURES

A. Requests for Substitutions: Should the Contractor request a change in the material that is to be supplied, from that which was specified in the contract, the Contractor shall provide the Owner and the Consultant with a written request for said change.

B. Substitutions for Non-specified Products: Where no product specification is provided, Contractor may use manufacturer’s specification for the identified product as a guide for suggesting appropriate substitutions.

C. Requirements: The Request for Substitution shall include:

1. Reason for substitution.

2. Material data sheets for both the proposed item(s) and the item(s) to be replaced.

3. Any cost impact to the Owner.

D. Changes: Proposed changes to Contract Documents shall be clearly identified in the pre-construction submittals.

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E. Approval: The Owner may approve or deny any Requests for Substitution. The Owner reserves the right to govern over and proclaim whether proposed products are equal to the specifications. The Contractor shall not procure any substitute materials until the Owner has approved and signed the Request for Substitution and passed copies to the Contractor and the Consultant. Any procurement or work performed prior to this approval is at the Contractor’s own risk.

F. Deviation: Products provided or installed that deviate from the products specified in make, model, color, or other significant characteristic (i.e., non-approved substitutions) shall be removed and replaced with specified products at no additional expense to Owner.

1.10 SOFTWARE

A. Versions: Consultant used the following software versions for this project:

1. Autodesk AutoCAD 2018

1.11 SUBMITTAL CONDITIONS

A. All submittals shall be in electronic PDF version and uploaded to the District’s portal “Project Mates”.

B. The Contractor shall not consider the Consultant or Owner’s review of submittals to be exhaustive or complete in every detail. Approval of shop drawings or submittals including substitutions indicates only the acceptance of the Contractor’s apparent intent to comply with general design or method of construction and quality as specified. The finished product shall meet functional requirements, operations, arrangements, and quantities and comply with the contract documents unless specifically approved otherwise.

C. The Contractor shall be held responsible for delivery of systems as specified. Any errors or omissions in the submittals shall not relieve Contractor of responsibility to deliver complete systems as specified.

1.12 PRE-CONSTRUCTION PROCEDURES

A. Pre-Construction Submittal Meeting: Contractor shall schedule web conference (WebEx or similar) with Consultant to review basis of design and submittal expectations.

B. Prior to Work: Pre-construction submittals shall be provided to Consultant with appropriate promptness as to cause no delay to the work.

C. Project Timeline: Project timeline will not be altered due to lateness of submittals.

Contractor is bound to deliver a timely, complete, and finished project as stipulated in their contract and specified herein.

D. Format and Distribution: Contractor shall provide one (1) electronic copy in PDF format to Consultant of all pre-construction submittals. The Contractor shall provide hard copies sets as required up to five (5) sets.

E. Provision: Contractor shall submit pre-construction submittals including any corrections or additions to Consultant prior to the procurement of equipment or commencement of work.

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F. Review: Pre-construction submittals shall be received and formally approved by Consultant prior to the procurement of material or the commencement of work. Any procurement or work performed prior to this approval is at Contractor’s own risk.

G. Failure to Provide: The failure of Contractor to provide pre-construction submittals as required herein may result in the withholding of payment for work and/or the cancellation of the contract.

1.13 PRE-CONSTRUCTION SUBMITTALS

A. Pre-construction submittals are intended to document the details of installation. Exact copies of original drawings and specifications are not acceptable as pre-construction submittal drawings. Consultant schematic diagrams describe the basis of design as defined herein.

1. Contractor shall not order, purchase, or install any equipment until pre-installation submittals have been accepted in writing by the Consultant and Owner.

B. Contractor shall provide to Consultant the following pre-construction submittals for approval in addition to specific requirements identified in subsequent sections.

1. Qualifications: Shall include documentation of all required qualifications.

a. The contractor shall submit all of the following certifications and the certifications must contain dates which are valid from the date of proposal and not expirer any sooner than 12 months after substantial completion of the project.

b. Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International: This certification must be held by an on-staff, full-time employee of the SCS installer. The holder must be staffed out of the office that is located within 75 miles of the project.

c. Contractor shall be an authorized Hubbell partner and certified by Hubbell to provide and furnish a Mission Critical 25-year warranty to include, sure–bit assurance for structured cabling and connectivity components.

d. Manufacturer Certifications for testing equipment calibration.

2. Shop Drawings:

a. All shop drawings shall be submitted in PDF format with minimum sheet size of 11” x 17” and a maximum sheet size of 30” x 42”.

b. Title: Each drawing shall have a descriptive title and all subparts of each drawing shall have unique identifiers.

c. Floor Plans: Shall include device locations, Contractor provided furniture and installation notes.

d. System Drawings: Shall include functional diagrams for each system detailing system flow including all equipment, routing, inputs/outputs, wiring signal type, cable identification detail, connectors, adapters, intra/inter-rack power distribution, installation notes and any other information required to convey the complete

27 00 00 - PAGE 10

turnkey system design. Drawings shall also include serial numbers and zone numbers as applicable.

e. Equipment Rack and Cabinet Elevations: Shall include placement of all mounted equipment.

f. Structurally Mounted Elements: Shall include both plan view of placement as well as a detail of structural mounting techniques to be used.

g. Furniture: Shall include all Contractor provided furniture showing dimensional drawings, cable management and finishes with samples for Owner approval.

Contractor shall also coordinate with the reflected ceiling plan to avoid device mounting conflicts.

3. Product Data:

a. Equipment Schedules: Shall include manufacturers, part numbers, quantities and unit pricing.

b. Product Cut Sheets: Shall identify (highlight, arrow, etc.) actual part numbers to be utilized including but not limited to equipment, mounting hardware, cabling, connectors, software and power distribution equipment.

4. Equipment List:

a. Contractor shall submit a complete equipment schedule of all system components including:

i. Quantity

ii. Part number

iii. Manufacturer

iv. Cost

5. Manufacturer’s Recommendations:

a. Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the material being installed, copies of these recommendations shall be provided prior to installation. Installation of the items will not be allowed to proceed until the recommendations are received and approved.

1.14 PRE-INSTALLATION PROCEDURES

A. Refer to individual sections for additional information.

1.15 CONSTRUCTION PROGRESS PROCEDURES

A. Meeting Attendance: Contractor is required to attend job progress meetings in accordance with requirements set by Owner or Consultant.

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B. Additional Coordination: Contractor shall request additional job construction coordination meetings it deems to be necessary to ensure coordination of their responsibilities with other parties.

C. Progress Inspection: Consultant may perform periodic progress inspections. At Consultant’s request, Contractor shall make Project Manager and/or Lead Technician available.

D. Test Plan: Ten (10) business days prior to the proposed Contractor test date, Contractor shall provide a test plan defining the tests required.

1. The test plan shall be approved by Consultant prior to any testing.

1.16 CONSTRUCTION PROGRESS SUBMITTALS

A. Completion: Contractor shall complete and submit via email all construction progress documentation in PDF format as requested by Owner and Consultant.

B. Contractor shall provide to Consultant the following construction progress submittals in addition to specific requirements identified in subsequent sections.

1. Weekly Report: Weekly written report to be submitted to Consultant through appropriate project channels in PDF format outlining progress from previous week, plans for progress in the current week, and any coordination issues that may require Consultant or Owner attention.

2. Test Plan: Shall ensure the system meets Owner operational and performance specifications and include the following:

a. Identification of the capabilities and functions to be tested.

b. Detailed instructions for the setup and execution of each test.

c. Procedures for evaluation and documentation of the results.

C. Failure to Complete: Failure to complete requested construction progress documentation may result in the withholding of payment by Owner.

1.17 CLOSEOUT PROCEDURES

A. Notification: Contractor shall provide written notification to Consultant and Owner when Contractor is satisfied that the work has reached Substantial Completion and is ready for inspection.

B. Pre-Inspection Submittals: Contractor shall submit an electronic copy of all closeout submittals to Consultant in accordance with the requirements found in these documents no less than ten (10) business days prior to the scheduled Final Inspection.

1. Test Results

2. As-built drawings (full-size sheets)

3. Facility map indicating camera identification and serial numbers

4. Operation and Maintenance Manuals

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5. End User Software

6. Photos that demonstrate complete system installation.

C. Punch List: Work or materials found to be incomplete, of unsatisfactory quality, failing to meet the specifications in these documents, and/or unacceptable to Consultant or Owner shall be documented by Consultant and provided to Contractor to rectify at no additional cost. Contractor shall provide written notification to Consultant and Owner when all punch list items have been completed.

D. Final Inspection: At Consultant’s request, Contractor shall make Project Manager and/or Lead Technician available.

E. Re-Inspection: If more than one (1) re-inspection is necessary, the costs of the additional travel, time, and expenses of Owner and Consultant may be deducted by Owner from the contract amount due to the Contractor.

F. Punch List Approval: Once all punch list items are complete, the Contractor shall return an initialed punch list to the Consultant and Owner for verification. Punch list shall be considered complete only after having been signed by Owner and Consultant.

1. The Contractor shall prepare a punch list of items identified during the test that require correction. The list shall be submitted to the Owner within three (3) business days.

G. Acceptance: Owner shall issue a letter of acceptance upon successful completion of final acceptance testing, final inspection, and punch list approval.

H. Closeout Submittals: Upon approval of closeout submittals and prior to final acceptance, Contractor shall provide three (3) electronic copies to Owner and Consultant in format(s) noted below.

1. Record Drawings – AutoCAD 2010 editable .dwg format AND PDF.

2. Operation and Maintenance Manuals – CD, DVD, or other digital format.

3. End User Software – CD, DVD, or other digital format.

4. Documentation of testing and system certification.

I. Closeout Submittal Format and Distribution: Upon approval of closeout submittals and prior to final acceptance, Contractor shall provide a total of three (3) bound hard copies and one

(1) digital copy with labeled dividers of all record drawings (full-size sheets) and operation and maintenance manuals, three (3) copies to Owner and one (1) digital copy to Consultant.

Title on front and spine of binder shall be “Operation and Maintenance Manual – [Project Name]”. The following additional items shall be identified on the binder cover:

1. Client Name

2. Contractor Name and Contact Information

3. Consultant Name and Contact Information

4. Date

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J. All documentation prepared by the Contractor, including hard copy and electronic forms, shall become the property of the Owner.

K. Payment Authorization: Final payment will be authorized only after all closeout procedures and requirements have been followed and fulfilled by Contractor and approved in writing by Owner and Consultant, including punch list(s) and/or re-inspection(s) and delivery of closeout deliverables.

1.18 CLOSEOUT SUBMITTALS

A. Closeout submittals are intended to document the details of the final installation that substantially conforms to the construction documents and functions as intended to meet the Owner’s needs.

B. Contractor shall provide to Consultant the following closeout submittals for approval in addition to specific requirements identified in subsequent sections.

1. Testing Report: contractor shall test all security wiring for continuity.

a. Include a list of all horizontal and backbone cables produced in a in a Microsoft Excel format and provided in hardcopy and electronic format indicating cable number, unique cable label, cable type, origin and destination, length, termination method, and pass/fail result.

b. Produce three (3) hard copies and three (3) digital copies of all test results for each newly installed cable to include technician’s name and date stamp, a list of tested cables, and the individual results for each cable tested. Test results shall be furnished on CD ROM to include native file format and PDF.

c. Provide an electronic copy (PDF File) of Redline drawings.

d. Certification/Warranty.

2. As-built drawings: As-built drawings are prepared by the Contractor. They show, in red ink, on-site changes to the Consultant-approved pre-construction submittal documents.

As-built drawings shall be submitted to Consultant for approval prior to submitting record drawings and include:

a. Produce scaled drawings depicting the condition of the Structured Cabling System as installed produced in AutoCAD 2015 or higher, provided in hardcopy, and electronically in .DWG and .PDF Format. Include the exact dimensions and locations of MDF and IDF layouts, wall elevations, equipment cabinet elevations, cable runways, cable tray, sleeves, backbone and horizontal cable pathways, workstation locations and numbering and labeling scheme.

b. A half size hard copy of the as‐built drawings for the applicable region served by the MDF and/or IDFs shall be provided in MDF and each IDF for reference.

c. Produce cable records for the Structured Cabling System as installed to include a list of all horizontal and backbone cables produced in an Excel format and provided in hardcopy and electronic format indicating cable number, unique cable label, cable type, origin and destination, length, termination method and pass/fail result.

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d. Produce (3) hard copies of all test results for each cable to include technician’s name and date stamp, a list of tested cables, and the individual results for each cable tested. Test results shall be furnished electronically to include native file format and .PDF format.

e. Provide an electronic copy (PDF File) of Redline drawings and site plans.

f. Provide clear pictures of finished Fiber Backbone Installation (Crawl Space, Trenching and Above Ceiling).

g. Provide 26 x 30 laminated MDF/IDF drawings that specify all areas supported by the equipment contained in the respective cabinet. The drawing should be sized to fully utilize the space and to allow proper visibility. The drawings should be affixed to the respective cabinet and/or wall space.

h. The Contractor shall furnish the original Certificate of Certification/Warranty to the Architect/Engineer at the time of final systems acceptance.

i. Contractor shall provide warranty information to include the name, address, and phone number contacts for warranty call outs

j. The condition of the Physical Security System as installed produced in AutoCAD 2017 or higher and provided in hardcopy, electronically in .DWG and .PDF format.

Include the exact dimensions and locations security riser wall elevations, conduit rough-in locations, device locations, wiring pathways and numbering and labeling scheme.

k. Changes made by Addenda, Change Orders, Requests for Information (RFIs), Architect’s Supplemental Instruction (ASIs), or Requests for Proposal (RFPs) in addition to any other changes to the original documents.

l. Actual device locations, conduit routing, wiring and relationships as they were constructed.

m. Nomenclature showing as-built wire designations and colors.

n. Room numbers coinciding with Owner Space Plan numbering.

3. Record drawings: Record drawings are the final drawings prepared by the Contractor and incorporate all as-built drawing changes previously approved by Consultant. Record drawings should be electronically produced without any handwritten, red ink, or clouded changes.

4. Operation and Maintenance Manuals: Notwithstanding requirements specified elsewhere, submit one (1) copy of each of the following per binder:

a. A final Bill of Materials for each system.

b. A Microsoft Excel (.xlsx format) spreadsheet for each device that resides on the network provide the following:

i. IP Address

ii. MAC Address

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iii. Serial Number

iv. Manufacturer

v. Model Number

vi. Device Username

vii. Device Password

viii. Telecom Closet or Rack Location

ix. Patch Panel Port Number

x. Switch Port Number

xi. Any other relevant information as requested by Owner

c. Manufacturers Instruction Manuals: Specification sheets, operation manuals and service sheets published by the manufacturers of the components, devices and equipment provided.

d. Information for testing, repair, troubleshooting, assembly, disassembly, and recommended maintenance intervals.

e. Replacement parts list with current prices. Include list of recommended spare parts, tools, and instruments for testing and maintenance purpose.

f. Performance, Test, and Adjustment Data: Comprehensive documentation of performance verification according to parameters specified herein.

g. Warranties: Provide an executed copy of the Warranty Agreement and copies of all manufacturers’ Warranty Registration papers as described herein.

h. Sufficient information, (detailed schematics of subsystems, assemblies, and subassemblies to component level) clearly presented, shall be included to determine compliance with drawings and specifications.

i. Any other items defined herein.

5. Local Reference Diagrams: Within each equipment rack, enclosure, or cabinet, the Contractor shall place a functional diagram of the system(s) in a clear plastic sleeve secured to the equipment rack, cabinet, or enclosure.

6. Intellectual Property: Provide all required items and written release as described herein.

7. Training Program: Proposed training materials and program outline.

8. Spare Parts and Remote Controls: Contractor shall submit record of Owner sign-off of turnover of spare parts and remote controls.

1.19 PROJECT MANAGEMENT

A. Project Manager: Contractor shall appoint a Project Manager who will be the main point of contact for Owner and Consultant regarding the project.

B. Responsibility: Project Manager is responsible for the following:

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1. Successfully completing the contract in a timely manner.

2. Overseeing work and performance of all employees and Subcontractors who have been hired by Contractor and ensuring compliance with specification.

3. Completing and submitting required documentation.

4. Attending project coordination meetings as required by Owner, Consultant, and Contractor. Contractor is responsible for taking minutes of these meetings and distributing copies to all participants in a timely manner.

5. Coordinating with Owner, Consultant, Architect, General Contractor, and other Contractors involved in the project to ensure smooth flow of work and on-time project completion.

6. Providing a written weekly progress update to the Owner and Consultant in a PDF format emailed to the project team.

7. Reporting all unexpected conditions and problems that may result in delay or expense to Owner and Consultant immediately upon discovery.

C. Change of Project Manager: If Contractor seeks to change Project Manager during the course of the Project, such change is subject to prior written approval from Owner.

D. The Owner reserves the right to request a change of project manager at any time for any reason.

1.20 EXAMINATION OF EXISTING CONDITIONS

A. Examination: Contractor shall examine the facility and construction documents to the extent necessary to plan for efficient installation strategies prior to the delivery of materials to the site or the commencement of work. Other documents (Architectural Drawings, hardware schedules…) may be made available upon request. Failure to adequately complete the examination shall not result in change order requests.

B. Acceptance of Conditions: Commencement of work by Contractor shall indicate acceptance of existing conditions, unless a written notice of exceptions has been provided to Owner prior to commencement.

C. Observation: If Contractor observes—during preliminary examinations or subsequent work—existing violations of fire stopping, electrical wiring, grounding, or other safety- or code-related issues, Contractor shall report these to Owner in a timely manner.

D. Pre-Existing Damage: If Contractor observes damage to finished surfaces before they begin installation in any area, Contractor shall document by taking digital photos of the damaged area(s) and immediately notify Construction Manager and Consultant via email with attached photos.

E. Damage during Installation: Any damage caused by, or reasonably believed by the Construction Manager to be caused by the Contractor shall result in back-charges for said damages. Repairs shall match preexisting color and finish of walls, floors, and ceilings. Any

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Contractor damaged ceiling tiles, floor, and carpet shall be replaced to match color, size, style, and texture.

1.21 CONTRACT MODIFICATION PROCEDURES

A. Changes: Changes to the contract may be initiated by Owner, Consultant or Contractor.

B. Request for Information (RFI): If a change originates with Contractor, the Contractor shall submit an RFI for Consultant review. If it is deemed a change is necessary, the Consultant shall issue a PR to address the change.

C. Proposal Request (PR): If a change originates with Owner or Consultant, Consultant shall issue a Proposal Request to Contractor.

D. Change Proposal (CP): If a change originates with Contractor, or if Contractor receives a Proposal Request from Consultant, Contractor shall submit a Change Proposal to Consultant to review.

1. References: A Change Proposal shall reference the work to be performed and shall include the cost change to the Project (if any) and the time change to the scheduled completion (if any).

2. Additional Information: Consultant may request additional information to be supplied with the Change Proposal for consideration.

3. Acceptance: Owner reserves the right to accept or reject Change Proposals.

E. Change Order: A Change Order is a modification of the contract.

1. If a Change Proposal is approved, Owner will issue a Change Order that references PR and/or CP. Change Order is not valid until it has been signed by Owner.

2. Work performed or equipment supplied outside of contract without a valid Change Order is done at Contractor’s own risk.

1.22 PRODUCT STORAGE AND HANDLING REQUIREMENTS

A. Storage: Contractor shall provide secure material storage. If Contractor chooses to store cabling or equipment at project site, that Contractor shall receive written approval from GC or Owner to identify acceptable location. All equipment provided by the Contractor remains the responsibility of that Contractor until Owner has beneficial use of the equipment.

B. MDF and IDF spaces shall not be utilized for storage

C. Protection: Contractor shall take all necessary precautions to protect materials from the following:

1. Theft

2. Vandalism/Tampering

3. Dents

4. Scratches

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5. Dust

6. Temperature

7. Weather

8. Cutting

9. Paint

10. Other hazardous conditions

D. Replacement: Contractor shall replace any damaged or lost material as required by Owner or Consultant.

E. Installed Materials: Installed materials remain the responsibility of the Contractor until Acceptance. Contractor shall take necessary precautions to ensure the safety and security of installed materials.

1.23 INTERFERENCE WITH THE FACILITY

A. Transportation and storage of materials at the facility, work involving the facility, and other matters affecting the habitual use by the Owner of the Owner’s buildings, shall be conducted to minimize interference, and at times and in a manner acceptable to the Owner.

1.24 ON-SITE CONDUCT

A. Conduct: Any demonstration of rudeness, use of profanity, or lack of respect by Contractor Personnel to a building tenant will be cause for immediate removal from the premises, and such Personnel will not be allowed to return. Contractor and Contractor’s Personnel are to remain in project area.

B. Corridors: Contractor shall not block or restrict the school campus corridors during passing period.

C. Tools and Materials: Contractor shall not leave tools or materials unattended.

D. Classrooms: Contractor shall not conduct work in a classroom while class is in session without prior authorization or permission from the campus Principal.

E. Vandalism: Graffiti or vandalism will not be tolerated. Any Contractor/Personnel caught in the act shall be immediately removed from the premises and will not be allowed to return.

F. Hazardous Conditions: No one shall be allowed to endanger the building, its premises, or its occupants in any manner whatsoever. In the event that a situation occurs which threatens the building or its occupants in any manner, Contractor, Contractor Personnel, Subcontractor, etc. shall take immediate steps to correct the hazardous condition. In the event that Contractor’s Personnel fail to correct hazardous condition, Owner reserves the right to immediately take steps to correct the situation at Contractor’s expense.

G. Ceiling Tiles: ceiling tiles are part of the fire rated assembly. Therefore, Contractor shall immediately replace ceiling tiles once work is completed. Contractor shall not leave ceiling tiles open overnight.

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H. Building Code: Contractor shall adhere to local building code requirements.

I. Contractors shall report to the school main entrance front office and be entered into the Visitor Management system before any work commences.

1.25 SAFEGUARDS AND PROTECTION

A. Barriers: Provide and maintain suitable barriers, guards, fences and signs where necessary to accommodate the safety of others relative to and/or for the protection of this work.

B. Regulations: Comply with OSHA, Federal, State, Local, and Owner regulations and standards pursuant to this work.

C. Protection: Protect all materials and equipment to prevent the entry or adhesion of any and all foreign material. If necessary, cover equipment with temporary protective material suitable for this purpose.

D. Finishing: Check, clean and remove defects, scratches, fingerprints and smudges if necessary from all equipment and devices immediately prior to Acceptance of the Installation.

E. Damage: Replace all damaged or…