2-RFQt-03-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0167 Doc. Ref#: RFQt-03 Page 1 of 9 RFQt Title: Handheld Litter Grabbers

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes from qualified bidders to provide Handheld Litter Grabbers on as needed basis for the Aviation, Code, Environmental, and Park & Recreation Departments. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

2.1 Vendor shall respond by furnishing such equipment, materials, labor, personnel and transportation for multi-reach, ergonomic litter grabbers to support citywide litter collection and environmental cleanup activities as requested and authorized by City employees.

2.2 Vendor shall provide products that meet the minimum performance and durability standards specified herein. All items must be suitable for continuous outdoor use, resistant to corrosion, and designed for reliable daily field operation. Including, but not limited to the following:

2.2.1 32 in. Litter Grabber

2.2.1.1 Dimensions: Approximately 32" L x 7" H x 2.5" W.

2.2.1.2 Unit Weight: Approximately 8.6 oz

2.2.1.3 Material: Rust-proof aluminum frame with stainless

steel components

2.2.1.4 Jaw:

2.2.1.4.1 Opening approximately 3.9 inches

2.2.1.4.2 Rotating (90° or 360°), with soft rubber tips

for grip

2.2.1.4.3 Capable of picking up objects up to 1-4 lbs.

2.2.1.5 Grip: Ergonomic trigger handle

2.2.1.6 Warranty: 1-year limited warranty

2.2.2 36 in. Litter Grabber

2.2.2.1 Dimensions: 36” L x 3.9” W x 2.6” H

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2.2.2.2 Unit Weight: Approximately 12.8 oz

2.2.2.3 Material: Aluminum pole, steel cable, steel fingers

with rubber overlay

2.2.2.4 Jaws:

2.2.2.4.1 Opening approximately 5 inches

2.2.2.4.2 Rubber-tipped grippers prevent damage

2.2.2.4.3 Built-in magnet on the head

2.2.2.4.4 Capable of picking up objects up to 3-5 lbs.

2.2.2.5 Grip: Ergonomic trigger handle, aluminum and plastic

components

2.2.2.6 Warranty: 90-day limited warranty

2.2.3 48 in. Litter Grabber

2.2.3.1 Dimensions: unfolded - 51” L x 7” W x 3” H; folded

approximately 25” L x 7” W x 3” H

2.2.3.2 Unit Weight: Approximately 12 oz

2.2.3.3 Material: Aluminum shaft, steel cable, rubber cups, shaft collapses in half with a strong slip joint for easier shipping and storage

2.2.3.4 Jaws:

2.2.3.4.1 Opening approximately 4.5 inches

2.2.3.4.2 Capable of picking up objects up to 8 lbs.

2.2.3.5 Grip: Pistol grip with thumb activated trigger, ergonomic trigger handle, aluminum and plastic components

2.2.3.6 Warranty: 90-day limited warranty

2.2.4 60 in. Litter Grabber

2.2.4.1 Dimensions: unfolded - 60” L x 6.75” W x 4” H;

folded approximately 35” L x 6.75” W x 4” H

RFQt Ref. #: 26-0167 Doc. Ref#: RFQt-03 Page 3 of 9 RFQt Title: Handheld Litter Grabbers

2.2.4.2 Unit Weight: Approximately 1.75 lb.

2.2.4.3 Material: Aluminum shaft, steel cable, rubber cups, shaft collapses in half with a strong slip joint for easier shipping and storage

2.2.4.4 Jaws:

2.2.4.4.1 Opening approximately 4.5 inches

2.2.4.4.2 Capable of picking up objects up to 8 lbs.

2.2.4.4.3 Thumber operated lock, to lock onto an

object without needing to maintain constant pressure

2.2.4.5 Grip: Pistol grip with thumb activated trigger, ergonomic trigger handle, aluminum and plastic components

2.2.4.6 Warranty: 90-day limited warranty

2.2.5 72 in. Litter Grabber

2.2.5.1 Dimensions: unfolded - 72” L x 6.75” W x 4” H;

folded approximately 38.75” L x 6.75” W x 4” H

2.2.5.2 Unit Weight: Approximately 1.75 lb.

2.2.5.3 Material: Aluminum shaft, steel rod or cable, rubber

cups, shaft collapses in half with a strong slip joint for easier shipping and storage

2.2.5.4 Jaws:

2.2.5.4.1 Opening approximately 4.5 inches

2.2.5.4.2 Capable of picking up objects up to 8 lbs.

2.2.5.4.3 Thumber operated lock, to lock onto an

object without needing to maintain constant pressure

2.2.5.5 Grip: Pistol grip with thumb activated trigger, ergonomic trigger handle, aluminum and plastic components

RFQt Ref. #: 26-0167 Doc. Ref#: RFQt-03 Page 4 of 9 RFQt Title: Handheld Litter Grabbers

2.2.5.6 Warranty: 90-day limited warranty

3.0 BRAND NAME OR EQUAL

3.1 Make/Model – The items shall meet or exceed the following:

3.1.1 Multi-Reacher 32 in. Grabber (Model 3005400), Unger 36 in.

Nifty Nabber (Model 92134), ArcMate / EZ Reacher 48 in.

Litter Grabber (Model 48SC-1), ArcMate / EZ Reacher 60 in.

Litter Grabber (Model 60PF-1), ArcMate / EZ Reacher 72 in.

Litter Grabber (Model 72PF-1), or approved equal.

3.2 Brand names are listed for references only and not intended to limit competition. Bidders may offer any brand for which Bidder is an authorized representative, which meets or exceeds the bid specifications.

3.3 Bidders shall provide manufacturer name, model number and product literature demonstrating compliance with their bid submittal. The Senior Purchasing Manager (SPM) or designee will evaluate “equal” products on the basis of information furnished by the Bidder or identified in the bid and reasonably available to the SPM. The City shall have the sole right to determine equal products.

3.4 All items shall be new and unused.

4.0 DELIVERY

4.1 The Vendor must have the ability to provide handheld litter grabbers within a maximum of 10 business days or less from the date of order.

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4.2 Location and Delivery Times:

Location Address Days Times Planning Resource Management / Park Ops

4200 S Freeway, Ste. 2200, Fort Worth, TX 76115

Monday - Friday

8:00 am - 4:00 pm

Graffiti Abatement Program

5199 James Ave., Fort Worth, TX 76115

Monday - Friday

7:00 am - 2:00 pm

Citywide Mowing 5199 James Ave., Fort Worth, TX 76115

Monday - Friday

7:00 am - 2:30 pm

South District 5199 James Ave., Fort Worth, TX 76115

Monday - Friday

7:00 am - 3:00 pm

Central District 5199 James Ave., Fort Worth, TX 76115

Monday - Friday

7:00 am - 3:00 pm

North District 1700 Brennan Ave., Fort Worth, TX 76119

Monday - Friday

7:00 am - 2:00 pm

East District 2300 Avenue H, Ste. 401, Fort Worth, TX 76115

Monday - Friday

7:00 am - 2:00 pm

West District 7151 Calmont Ave., Fort Worth, TX 76248

Monday - Friday

7:00 am - 2:00 pm

Water Gardens 1600 Commerce, Fort Worth, TX 76102

Monday - Friday

7:00 am - 3:00 pm

Planning Resource Management

4200 S Freeway, Ste. 2200, Fort Worth, TX 76115

Monday - Friday

8:00 am - 4:00 pm

PARD TRADES 5198 James Ave., Fort Worth, TX 76115

Monday - Friday

7:00 am - 2:00 pm

Environmental 908 Monroe St. (3rd Floor) Monday - Friday

7:00 am - 3:00 pm

CFW Meacham Airport Maintenance

300 Ross Ave, Fort Worth, TX 76106 Gate 39 Will need to call 817-994-0653 for Gate Access

Monday - Friday

8:00 am - 4:00 pm

CFW Spinks Airport

450 Albury Court, Burleson, TX 76028

Monday - Friday

8:00 am - 4:00 pm

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4.3 Vendor shall not deliver the equipment on City-observed holidays including:

4.3.1 New Year’s Day

4.3.2 Martin Luther King Jr. Day

4.3.3 Memorial Day

4.3.4 Juneteenth

4.3.5 July 4th

4.3.6 Labor Day

4.3.7 Thanksgiving Thursday and the following Friday

4.3.8 Christmas Day

4.4 Inspection

4.4.1 The City will conduct a physical inspection of the items prior to acceptance.

5.0 AGREEMENT TERM

The initial term of the agreement shall be one (1) year. Upon the expiration of the initial term, the agreement shall renew under the same terms and conditions for up to four (4) one-year renewal periods, unless City or Supplier provides the other party with notice of non-renewal at least 90 days before the expiration of the initial term or renewal periods. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated.

6.0 METHOD OF AWARD

6.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best

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6.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

6.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

6.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

6.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

7.0 PRICE ADJUSTMENTS

7.1 Vendors that require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal.

7.1.1 The Vendor must submit its price adjustment request, in writing, at least 90 days before the requested effective period.

The Vendor shall provide written proof of cost increases with the price adjustment request and updated pricing per line item.

7.1.2 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

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7.1.3 Prices shall remain firm for the term of the Agreement and shall include all associated freight and delivery costs, unless otherwise specifically stated in writing and agreed to by City.

7.1.4 Upon expiration of the contract term, the successful Vendor agrees to hold over under the same terms and conditions of the contract for a reasonable period of time to allow the city to re-solicitate an agreement, not to exceed ninety (90) days.

7.1.5 Following the award, additional services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added so long as such inclusion does not violate state or local law.”

7.1.6 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

8.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

9.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

10.0 INVOICES AND PAYMENTS

10.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

10.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

https://www.fortworthtexas.gov/news/2025/7/sbdp https://www.fortworthtexas.gov/departments/finance/purchasing/register

RFQt Ref. #: 26-0167 Doc. Ref#: RFQt-03 Page 9 of 9 RFQt Title: Handheld Litter Grabbers

10.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234) This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

11.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

11.1 Bidder shall submit the following items:

11.1.1 Completed RFQt-01 Forms

11.1.2 Completed Bid Table

11.1.3 Small Business Enterprise Certificate, if applicable.

11.1.4 If offering an equivalent product, submit manufacturer name, model number and product literature demonstrating compliance to the specifications.

mailto:supplierinvoices@fortworthtexas.gov mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov