2-RFQt-03-Specifications 26-0101 Ultra Pure Water System.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0101 Doc. Ref#: RFQt-03 Page 1 of 4 RFQt Title: Ultra Pure Water Purification System

1.0 INTRODUCTION

The City of Fort Worth (City) is accepting quotes for an initial purchase of an Ultra Pure Water Purification System and installation services for the Water Department in accordance with the descriptions and specifications listed in this solicitation. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

2.1 Milli-Q EQ 7000 model

2.2 Bench top application (no more than Width 30 inches and Depth 30 inches)

2.3 Utilizes changeable cartridge packs

2.4 Supplies Type1 water with resistivity up to 18.2 megohm∙cm that meets ASTM water requirements

2.5 Capable of producing water with a TOC content <5 ppb

2.6 Pressure regulating valve to compensate for fluctuations in supply water pressure

2.7 Ability to operate on 120V 60Hz

2.8 Standby mode, which will maintain water quality

2.9 0.2 micron point of use filter

2.10 Bacterial removal of <1CFU/ml

2.11 Ability to sanitize the complete system

2.12 Flow rate of 2L/min

2.13 Automatic dispense volume: 100 mL to 25 L by 100 mL increments

2.14 Volumetric dispense accuracy: 3% for volumes between 250 mL and 60 L

Note: Bid to include installation, training, freight, and all associated costs for initial set up

3.0 DELIVERY

3.1 All items shall be delivered to: City of Fort Worth, Centralized Water Laboratory 2600 SE Loop 820, Fort Worth, Texas 76140.

3.2 Delivery Time: Monday through Friday, 8AM-3:00PM.

4.0 WARRANTY

4.1 Official Warranty Statement must be included with the bid.

RFQt Ref. #: 26-0101 Doc. Ref#: RFQt-03 Page 2 of 4

4.2 When applicable, all equipment requiring replacement will be replaced with a new item and not a refurbished item.

4.3 In addition to any other warranties in this contract, the supplier warrants that all work and products shipped under this agreement conforms to the agreement requirements and is free from any defect in workmanship, equipment, material or design furnished by the Supplier.

4.4 Vendor agrees to repair or replace promptly, on a one-for-one basis without additional cost to the City of Fort Worth, for all defective work and products. The City defines “prompt” repair or replacement to be within 1-5 business days after notification by authorized City personnel.

5.0 METHOD OF AWARD

5.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

5.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

5.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

5.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

5.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

5.4 The City also reserves the right to reject the bid of a bidder who has

RFQt Ref. #: 26-0101 Doc. Ref#: RFQt-03 Page 3 of 4 previously failed to perform properly or complete on time agreements of a similar nature.

6.0 PRICE ADJUSTMENTS

6.1 Vendors that require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal.

7.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

8.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

9.0 INVOICES AND PAYMENTS

9.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

9.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

9.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

9.3.1 Please include the following on the subject line of your email:

Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234)

9.3.2 This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the https://www.fortworthtexas.gov/news/2025/7/sbdp https://www.fortworthtexas.gov/departments/finance/purchasing/register mailto:supplierinvoices@fortworthtexas.gov

RFQt Ref. #: 26-0101 Doc. Ref#: RFQt-03 Page 4 of 4 goods/services or Central Accounts Payable at 817-392-2451 or by email at:

9.3.3 Zz_FIN_AccountsPayable@fortworthtexas.gov

10.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

10.1.1 Bidder shall submit the following items:

10.1.2 Completed RFQt-01 Forms

10.1.3 Completed Bid Table

10.1.4 Small Business Enterprise Certificate, if applicable.

mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov