2-RFQ 25029 - Summer 2026 Parking Lot Sealcoating and Restriping.pdf

Rochester Public Schools | Procurement & Purchasing | rochesterschools.org

REQUEST FOR QUOTATION

Summer 2026

Parking Lot Sealcoating & Restriping

RFQ Number RFQ# —25029

Issued April 17, 2026

Quotes Due May 1, 2026 — 1:00 PM CST

Submit Via Bonfire — rochesterschools.bonfirehub.com

Anticipated Award May 1, 2026

Work Window June 2026

Completion Target June 30th, 2026

Project Contact

Steve Uribe, Assistant Manager — Grounds & Trucking steve.uribe@rochesterschools.org | (507) 328-4308 All questions must go through Bonfire. Please do not contact other District staff regarding this RFQ.

mailto:steve.uribe@rochesterschools.org

RFQ — Sealcoating & Restriping — Summer 2026

Rochester Public Schools (ISD #535) Page 2 of 8

Invitation Rochester Public Schools (RPS) is looking for qualified contractors to sealcoat and restripe parking lots at nine school sites this summer. We encourage all interested contractors to submit a quote.

To participate, register as a vendor on our Bonfire portal and sign up as a plan-taker for this opportunity. Bonfire is where you'll download documents, ask questions, get addenda, and submit your quote.

Project Overview The work includes crack sealing, sealcoat application and parking lot restriping at the locations listed below. The District may award all sites to one contractor or split the award by site — so feel free to quote individual sites, all sites, or both.

Site List

Site Scope

Gibbs Elementary Visitor lot and playground

Kellogg Middle School Patch drive lane on east end

Churchill Elementary Parking lot, playground, and trail

Folwell Elementary Parking lot

FSC (Facilities Service Center) Whole site — main lot

Phoenix Academy Deteriorated area — full depth 4"

Willow Creek Middle School Main lot, bus lot, north drive, south drive

ALC (Alternative Learning Center) Whole site — main lot

Elton Hills Elementary Whole site — main lot

Refer to the attached site maps ("MAPS — RPS Sealcoating 2026") for marked work areas.

Contact Steve Uribe through Bonfire to schedule a site visit before quoting.

Rochester Public Schools (ISD #535) Page 3 of 8

Scope of Work The contractor provides all labor, materials, equipment, and supervision. Key expectations are outlined below. Full technical specifications follow in the next section.

Crack Sealing

• Fill cracks ¼" and wider with hot-pour rubberized sealant per manufacturer specs.

• Clean cracks of vegetation and debris before sealing.

• Flag any areas with alligator cracking, base failure, or soft spots — don't repair those without District approval.

Surface Preparation

• Sweep and blow all surfaces clean and dry before sealcoating.

• Treat oil and grease spots with manufacturer-approved primer.

• Keep sealcoat off concrete, curbs, light poles, buildings, and landscaping. Clean any overspray immediately.

Sealcoat Application

• Apply two (2) coats of commercial-grade asphalt emulsion sealcoat suitable for school parking lots. Base bid shall include both coats.

• Apply only when temperature is 50°F+ and rising, no rain in the forecast.

• No traffic on sealed surfaces until fully cured (minimum 24 hours in warm weather).

Striping

• Assume restriping based on existing layout unless otherwise directed by the District.

• Wait at least 24 hours after sealcoat cure before striping.

• ADA stalls, access aisles, and ISA symbols must meet current ADA standards.

• Use traffic-grade paint per manufacturer specifications.

Coordination & Safety

• Schedule all work through Steve Uribe.

• No access to school buildings

• Secure all materials and equipment — these are active school sites even in summer.

• No tobacco or e-cigarette use on District property (MN Statute 144.4165).

• Provide SDS sheets for all chemical products before starting work.

Rochester Public Schools (ISD #535) Page 4 of 8

Technical Specifications This section provides detailed product and application standards. If there's a conflict between the general scope above and these specs, these specs govern.

1.0 Equipment & Materials

• Sealcoat shall be commercial-grade asphalt emulsion suitable for school parking lots. SealMaster is the preferred product; equivalent or higher-quality alternatives may be accepted.

• Sealcoat shall be stored in tanks with power-driven mixing/agitation and protected from freezing.

• Crack sealant and striping paint shall meet the sealcoat manufacturer's specifications.

• Contractor provides all tools, equipment, barricades, and applicator systems.

Equipment is subject to District approval before work begins.

2.0 Surface Preparation

• Surfaces must be free of foreign material and dry before application.

• Salt, deicing agents, and hard water deposits may require extra cleaning to ensure proper bonding.

• Extensive patching must cure before sealcoating. No patching beyond crack filling without District approval.

• Oil/grease spots shall be scraped, cleaned, and primed with a manufacturer-approved primer.

3.0 Application

• Apply by mechanical means — squeegees, brooms, distributor bar/wand, or approved combination.

• Material shall be uniform, free-flowing, and free of lumps. Water dilution per manufacturer limits only — reject and remove material that exceeds dilution limits.

• Apply two (2) coats uniformly with no ridges or uncoated areas. Follow manufacturer specifications for coverage rates and cure times between coats.

• Apply only at 50°F+ and rising. Do not apply when rain, freezing, or standing water is present.

4.0 Striping & Cure

• Assume restriping based on existing layout unless otherwise directed by the District.

Rochester Public Schools (ISD #535) Page 5 of 8

• No striping until sealcoat has cured minimum 24 hours.

• No traffic until sealcoat is fully cured (~24 hours in warm weather).

• Include all striping necessary to match existing layout (stalls, ADA, arrows, fire lanes, curb, etc.)

Pricing Quote each site separately using the table format below. You can also provide an all-sites total if pricing improves with a bundled award.

Tip: Using consistent line items helps us compare quotes fairly and speeds up the award process.

Per-Site Pricing (repeat for each site)

Line Item Unit Unit Price Extended

Mobilization LS

Crack sealing LF

Sealcoat — 2 coats (base bid) SY

Striping (all Markings) LS

Site Total $

LS = Lump Sum | LF = Linear Foot | SY = Square Yard

Project Total

Site Total

Gibbs Elementary $

Kellogg Middle School $

Churchill Elementary $

Folwell Elementary $

FSC $

Phoenix Academy $

Willow Creek Middle School $

Rochester Public Schools (ISD #535) Page 6 of 8

ALC $

Elton Hills Elementary $

ALL-SITES TOTAL $

If unit prices and extended totals don't match, unit prices govern.

How to Submit Submit your quote through Bonfire by May 1, 2026, 1:00 PM CST. Late quotes will not be accepted. No email, fax, or hand-delivery.

What to Include

• Completed pricing (per-site breakdown as shown above)

• Proof of insurance

• Technical Data Sheets (TDS) for the sealer, crack sealant, and striping paint you plan to use

• Proposed Schedule

• Signed Acknowledgment (see last page — sign and return)

Contractor Qualifications

• Minimum 3 years in business providing sealcoating and striping.

• At least 3 similar K-12 parking lot projects in Minnesota in the past 5 years.

• The District reserves the right to request references from the apparent low bidder prior to award.

• Appropriate insurance and bonding.

Award We expect to award to the lowest-priced contractor who meets the specs and qualifications. The District may award by individual site, by groups of sites, or all sites to one contractor — whichever gives us the best value.

We reserve the right to reject any or all quotes, waive minor irregularities, or reissue this

RFQ.

Payment

• Invoice per site with the District purchase order number.

Rochester Public Schools (ISD #535) Page 7 of 8

• Payment upon satisfactory completion and District inspection.

Warranty The contractor warrants all materials and workmanship. Defects discovered within the warranty period will be corrected at the contractor's expense.

General Terms

• The District reserves the right to modify scope, adjust timelines, or cancel the project.

• All addenda and updates will be posted on Bonfire. It's your responsibility to check.

• Quotes are confidential during evaluation. After award, they become public records per Minnesota law.

• The contractor is an independent contractor, not a District employee.

• Comply with all applicable federal, state, and local laws including OSHA, ADA, and Minnesota Accessibility Code.

Rochester Public Schools (ISD #535) Page 8 of 8

Quote Acknowledgment By signing below, I confirm that I have read and understand this RFQ and that my pricing and submission are complete and accurate.

Company Name

Contact Name

Phone

Email

Total Quote Amount

Addenda Acknowledged

Signature

Date