2-RFP-RC-2026-008 Consulting Service, Asbestos etc.pdf

Edwin J. Day, County Executive

TITLE: Consulting Services Including Sampling and Analysis for Asbestos, Lead and IAQ (mold/fungi)

RFP NUMBER:

RFP-RC-2026-008

Department of General Services – Purchasing Division RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Department of General Services Purchasing Division

Request for Proposal

BID DISTRIBUTION - Important Notice - The County of Rockland officially distributes bidding documents from the Bonfire Portal.

Firms wishing to participate in this solicitation can download all of the RFP documents from the link provided below:

https://rocklandgov.bonfirehub.com/portal

Where applicable, see RFP Document for Scheduled Pre-Proposal Meeting and Deadline for Receipt of questions.

Closing date for the Request for Proposal is 3:00 pm, local time, on June 25, 2026

PRE-PROPOSAL MEETING

A virtual pre-proposal meeting will be held via Microsoft Teams as detailed below. Attendance may or may not be mandatory. A transcript of the questions and answers will be distributed, to all attendees and proposers who have returned the Receipt Confirmation Form. Verbal questions will be allowed at the meeting. However, questions of a complex nature, or questions where the proposer requires anonymity, should be forwarded in writing to the County prior to the meeting.

To attend the virtual pre-proposal meeting please select the link below on the date and time scheduled.

LINK:

Date: May 26, 2026 Time: 10:00am Location: Virtual – Microsoft Teams

QUESTIONS

All inquiries related to this Request for Proposal are to be in writing to the attention via email to purchasing@co.rockland.ny.us. The Solicitation number and title noted above must appear in the subject line of the email communication.

Paul J. Brennan, FNIGP, NIGP-CPP, CPPO Director of Purchasing

Department of General Services – Purchasing Division 50 Sanatorium Road, Building A, 6th Floor.

Pomona, NY 10970 Telephone: 845-364-3820

Deadline for submission of questions is May 29, 2026 at 3:00 PM. Answers will be given via addenda issued in response to the questions received.

https://rocklandgov.bonfirehub.com/portal mailto:purchasing@co.rockland.ny.us https://teams.microsoft.com/meet/284225840493080?p=D2yP7biWcNmWNdM0uE lozanoj Typewriter Click here for Pre-Proposal Meeting lozanoj Typewriter Meeting ID: 284 225 840 493 080 Passcode: eN6Bn9Rz for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

The County encourages submission of Proposals by certified Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

The County of Rockland is committed to full compliance with the Americans with Disabilities Act. To that end, the County is committed to creating an accessible environment for all. To request accommodations that you may require, please call (845) 364-3820. Please request these accommodations four (4) business days in advance so that we can seek to meet your needs.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Required forms to be completed and uploaded with the proposal

• Statement of Required Disclosures, Representations and Certifications (see separate attachment)

• Past & Present Performance (see separate attachment) for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Receipt Confirmation Form

PLEASE COMPLETE AND RETURN THIS CONFIRMATION FORM WITHIN 5 WORKING DAYS OF RECEIVING

SOLICITATION PACKAGE TO:

EMAIL : purchasing@co.rockland.ny.us

Failure to return this form may result in no further communication or addenda regarding this RFP.

Company Name: ________________________________________________________________________

Address: ______________________________________________________________________________

City: ______________________________________________ State: _________ Zip Code: ________

Contact Person: _________________________________________________________________________

Phone Number: ______________________________EXT:_____ Fax Number: ______________________

Email: _____________________________________

I have received a copy of the above noted RFP.

______ We will be submitting a RFP

______ We will NOT be submitting a RFP – (please indicate reason)

Signature:______________________________________________________________________________

Title:__________________________________________________________________________________

If a bidders meeting has been arranged for this Bid, please indicate if you plan to attend: Yes / No rectconf.frm for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified firm to provide consulting, project management, air monitoring, collecting and testing samples, but not limited to, asbestos, lead, mold, mold spores, fungi and other indoor air quality situations. Also, if the need arises in addition to the materials and contaminants listed, any consulting, project management, air monitoring collecting and testing samples not listed will be done on a negotiated basis. It is anticipated that this RFP may result in a contract award to a single contractor.

Consultants shall have the ability to respond to emergency situations (less than twenty-four (24) hours, if necessary. The County will enter into a contract with a prime consultant who will be required to assume full responsibility for services provided by the contract.

BACKGROUND

Rockland County is seeking qualified environmental consulting firms to provide professional services related to the identification, sampling, and laboratory analysis of hazardous building materials and indoor environmental contaminants, specifically asbestos-containing materials (ACM), lead-based paint and dust, and mold/fungal contamination associated with indoor air quality (IAQ).

The purpose of this procurement is to establish a qualified consultant to support the County in proactively identifying and characterizing these hazards through systematic inspection, sampling, and laboratory analysis. The consultant will also provide interpretive reporting, risk-based assessments, and recommendations consistent with applicable federal, state, and local regulations and industry best practices.

REFERENCES

Unless otherwise stated, proposal must include a minimum of three (3) current projects and two (2) past projects.

ISSUING OFFICE AND RFP REFERENCE NUMBER

The County of Rockland’s Department of General Services – Purchasing Division is the issuing office for this document and all subsequent addenda relating to it, on behalf of County of Rockland Facilities Management Division.

The reference number for the transaction is Solicitation # RFP-RC-2026-008. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

LENGTH OF CONTRACT

The Contract resulting from this RFP will be for a period of five (5) years from date of award.

The County of Rockland reserves the right to review contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

STATEMENT OF OBJECTIVES

The following specifications were derived from an existing RFP with minimal changes from another state for Consulting and Sampling and Analysis Services for Asbestos and Lead. In adding the Indoor Air Quality section and finding little or not readily available IAQ information, the specifications from the original sections were used removing the requirements that were not thought to be related to either Asbestos or Lead. Offerors should respond to this RFP based on their own knowledge and interpretation of the specifications, industry standards and of current laws and statues currently in place covering Rockland County, State of New York. Proposals should have all clarifications / deviations clearly defined in their response.

SECTION 1

ASBESTOS, LEAD AND IAQ CONSULTANT

1A - DESCRIPTION OF DUTIES AND RESPONSIBILITIES OF THE ASBESTOS CONSULTANT

Consultants associated with accomplishment of duties required in performance of the work shall meet the certification and licensure requirements of the State of New York, Department of Public Health Regulations. The following is a description of typical duties to be performed:

INSPECTOR

▪ Review facility records

▪ Perform visual inspection to identify, document or inventory materials suspected of containing asbestos

▪ Collect bulk samples of suspect materials for analysis

▪ Evaluate conditions and accessibility of materials containing asbestos

▪ Document items containing PCB’s, mercury, etc. to be properly removed and disposed

▪ Perform other duties as required

MANAGEMENT PLANNER

▪ Perform duties within the scope of those for Inspector

▪ Assess potential hazards of ACM

▪ Develop abatement response actions, operations and maintenance plans

▪ Select and recommend abatement actions

PROJECT DESIGNER

▪ Prepare inspection reports for buildings and facilities prior to renovation or demolition activities in accordance with OSHA and NESHAP requirements, as required.

▪ Determine how asbestos abatement should be conducted based on knowledge of building construction.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

▪ Prepare abatement design documents that include a job specific scope of work and a description of the methods and procedures to be followed for accomplishment of abatement. Include specifications, architectural drawings and schematic representations (Scale basic floor plants, CAD or =) of asbestos containing materials locations.

▪ Prepare Alternative Work Practice Applications for submission to the Rockland County Public Health Department or authorized County representative.

▪ Perform other duties as required.

PROJECT MONITOR

▪ Conduct pre-existing damage survey.

▪ Conduct pre-abatement area monitoring to establish baseline fiber concentration.

▪ Conduct pre-abatement inspection of work area engineering controls.

▪ Review contractor/worker training / medical documentation.

▪ Maintain a daily log of all job site activity detailing the contractor progress, performance and conformance with the regulations.

▪ Conduct daily monitoring of areas adjacent to the work area.

▪ Conduct post-abatement visual inspection.

▪ Conduct final air clearance monitoring prior to re-occupancy.

▪ Document damage to facility components during abatement.

▪ Identify / manage corrective measures as needed during abatement.

▪ Prepare final compliance report documenting all project activity.

CERTIFIED INDUSTRIAL HYGIENIST

▪ Provide consulting services to the Rockland County Public Health Department or authorized County Representative for services beyond the scope of duties or responsibilities for those disciplines listed above, as needed.

▪ Assist the Rockland County Public Health Department or authorized County Representative in the preparation of information or reports regarding activities related to the work accomplished under this contract, as needed.

▪ Assist the Rockland County Public Health Department or authorized County Representative in response to Freedom of Information (FOI) or news media request for information related to the work accomplished under this contract, as needed.

▪ Provide other services as requested by the Rockland County Public Health Department or authorized County Representative, as needed.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

1B - DESCRIPTION OF DUTIES AND RESPONSIBILITIES OF THE LEAD CONSULTANT

Consultants associated with accomplishment of duties required in performance of the work shall meet the certification and licensure requirements of the State of New York, Department of Public Health Regulations. The following is a

▪ Perform inspections to determine the presence of lead-based paint on a surface-by surface basis through on-site testing.

▪ Report on the findings of such an inspection.

▪ Collect environmental samples for laboratory analysis.

▪ Perform clearance testing.

▪ Document successful compliance with lead-based paint hazard control requirements or standards.

RISK ASSESSOR

▪ Perform risk assessment.

▪ Report the findings of such a risk assessment.

▪ Identify acceptable abatement and interim control strategies for reducing identified lead-based paint hazards.

▪ Perform clearance testing and reevaluations.

▪ Document the successful completion of lead-based paint hazard control activities.

PLANNER / DESIGNER

▪ Determine how lead-based paint abatement or interim controls should be conducted based on knowledge of building construction.

▪ Prepare abatement design documents that include abatement specifications, architectural drawings and schematic representations of lead-based paint abatement or interim controls.

▪ Prepare abatement report detailing project activity.

▪ Provide consulting services to the Rockland County Public Health Department Asbestos / Lead Manager or authorized County Representative for services beyond the s cope of duties or responsibilities for those disciplines listed above, as needed.

▪ Assist the Rockland County Public Health Department Asbestos / Lead Manager or authorized County Representative in the preparation of information or reports regarding activities related to the work accomplished under this contract, as needed.

▪ Assist the Rockland County Public Health Department Asbestos / Lead Manager or authorized County Representative for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809 in response to Freedom of Information (FOI) or news media request for information related to the work accomplished under this contract, as needed.

▪ Provide other services as requested by the Rockland County Public Health Department Asbestos / Lead Manager or authorized County Representative, as needed.

1C - DESCRIPTION OF DUTIES AND RESPONSIBILITIES OF THE INDOOR AIR QUALITY CONSULTANT

Consultants associated with accomplishment of duties required in performance of the work shall meet the certification and licensure requirements of the State of New York, Department of Public Health Regulations. The following is a

▪ Review facility records

▪ Perform visual inspection to identify, document or inventory materials suspected of containing mold, mold spores, fungi, etc.

▪ Collect bulk samples of suspect materials for analysis

▪ Evaluate conditions and accessibility of materials containing mold, mold spores, fungi, etc.

MANAGEMENT PLANNER

▪ Perform duties within the scope of those for Inspector

▪ Assess potential hazards

▪ Develop abatement response actions, operations and maintenance plans

▪ Select and recommend abatement actions

▪ Prepare inspection reports for buildings and facilities prior to renovation or demolition activities in accordance with EPA, NIOSH, OSHA and NESHAP requirements, as required.

▪ Determine how abatement should be conducted based on knowledge of building construction.

▪ Prepare abatement design documents that include a job specific scope of work and a description of the methods and procedures to be followed for accomplishment of abatement. Include specifications, architectural drawings and schematic representations of suspect containing materials locations.

▪ Prepare Alternative Work Practice Applications for submission to the Rockland County Public Health Department or authorized County representative.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

PROJECT MONITOR

▪ Conduct pre-existing damage survey.

▪ Conduct pre-abatement area monitoring to establish baseline contaminant concentration.

▪ Conduct pre-abatement inspection of work area engineering controls.

▪ Review contractor/worker training / medical documentation.

▪ Maintain a daily log of all job site activity detailing the contractor progress, performance and conformance with the regulations.

▪ Conduct daily monitoring of areas adjacent to the work area.

▪ Conduct post-abatement visual inspection.

▪ Conduct final air clearance monitoring prior to re-occupancy.

▪ Document damage to facility components during abatement.

▪ Identify / manage corrective measures as needed during abatement.

▪ Document items containing contaminants, etc. to be properly removed and disposed.

▪ Prepare final compliance report documenting all project activity.

▪ Provide consulting services to the Rockland County Public Health Department or authorized County Representative for services beyond the s cope of duties or responsibilities for those disciplines listed above, as needed.

▪ Assist the Rockland County Public Health Department or authorized County Representative in the preparation of information or reports regarding activities related to the work accomplished under this contract, as needed.

▪ Assist the Rockland County Public Health Department or authorized County Representative in response to Freedom of Information (FOI) or news media request for information related to the work accomplished under this contract, as needed.

▪ Provide other services as requested by the Rockland County Public Health Department or authorized County Representative, as needed.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

SECTION 2

ASBESTOS, LEAD AND INDOOR AIR QUALITY CONSULTANT

2A – GUIDELINES FOR SERVICES PROVIDED BY THE ASBESTOS CONSULTANT

The extent of services to be provided for each individual work order is to be identified on the respective Asbestos Abatement Work Order Cost Proposal Form. All services to be provided are to be conducted in accordance with the State of New York, Department of Public Health, Occupational Safety and Health Administration and Environmental Protection Agency regulations.

• A single NYS DEPARTMENT OF LABOR licensed Inspector shall be assigned to an individual project/task/work order unless otherwise approved in writing by the authorized County of Rockland representative.

• Bulk Sampling – Criteria for collection and analysis of bulk samples of each suspect homogeneous material are identified in 29 CFR part 1926.1101, 40 CFR part 61 and 40 CF Part 763 and as updated. Provide laboratory analysis of each sample until a sample tests positive. No further analysis is required once a positive result is obtained for any homogeneous materials unless additional testing is approved, in writing, by the authorized County of Rockland representative. The sampling protocol must be recognized by the State of New York, Department of Health and requires the approval of the authorized County of Rockland representative.

• Multi-layer surfacing material – Perform sampling in accordance with the NESHAP clarification regarding analysis of multi-layered systems and OSHA criteria. Plaster construction is to be treated as a multi-layered system. Individual layers of plaster are to be sampled and analyzed separately.

• Resilient flooring – Testing of suspect resilient flooring material shall initially be conducted by PLM. Samples collected shall consist of a separate sample of both resilient flooring material and mastic. Initially provide laboratory analysis of the mastic samples to determine if the mastic is positive. If mastic sample is negative, analyze the corresponding resilient flooring material samples to determine if this is asbestos-containing material. Utilize TEM testing to confirm the results of the PLM laboratory analysis as necessary.

• Building Inspections – Provide building and facility inspections prior to renovation or demolition activities in accordance with OSHA and NESHAP requirements. The authorized County Representative shall determine the scope of inspections. Provide three copies of inspection reports.

MANAGEMENT PLANNER OR INSPECTOR

• AHERA re-inspections –Provide re-inspection of facilities subject the AHERE in accordance with the requirements of

40 CFR 763.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

• Each individual work order shall have a design consisting of a job specific scope of work and a description of the methods and procedures to be followed for accomplishment of abatement.

• A single NYS DEPARTMENT OF LABOR licensed Project Monitor shall be assigned to an individual project/task/work order unless otherwise approved in writing by the authorized Rockland County representative.

• Project Monitors shall perform up to twelve (12) area air samples per day (or as agreed) by Phase Contrast Microscopy (PCM). Sample collection and analysis in excess of this number, or off-site analysis, requires the written approval of the authorized County of Rockland representative.

• Re-occupancy Clearance Sampling (PCM analysis) – Provide analysis of each sample by PCM to determine successful completion of abatement in accordance with NYS DEPARTMENT OF LABOR clearance criteria.

• Re-occupancy Clearance Sampling (TEM analysis) – Provide laboratory analysis of each sample to determine successful completion in accordance with NYS DEPARTMENT OF LABOR clearance criteria. If TEM analysis cannot meet the re-occupancy criteria, no further analysis of remaining samples is to be conducted until the area has been re-cleaned by the contractor.

• Provide three copies of the final close-out report at the conclusion of all work. This report is to include all project documentation.

• Provide professional services for various industrial hygiene services that may be requested authorized County of Rockland representative where there is a need for a Certified Industrial Hygienist or individual with comparable knowledge and experience.

• The Certified Industrial Hygienist shall not perform direct supervision or QC/QA services for additional compensation.

For those disciplines listed above, compensation for supervision and QC/QA are included in the unit cost for the specific service provided.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

2B – GUIDELINES FOR SERVICES PROVIDED BY THE LEAD CONSULTANT

The extent of services to be provided for each individual work order is to be identified on the respective Lead Abatement Work Order Cost Proposal Form. All services to be provided are to be conducted in accordance with the State of New York, Department of Public Health, Occupational Safety and Health Administration and Environmental Protection Agency regulations.

• Perform inspections in accordance with NYS DEPARTMENT OF LABOR Lead Poisoning Prevention and Control

Regulations and HUD Guidelines for the Evaluation and Control of Lead-based Paint Hazards in Housing. Provide three copies of inspection reports.

• Where a child under the age of six resides, perform an inspection of the facility or dwelling to determine the extent and location of LBP.

• Where building renovations or demolition is scheduled, perform random sampling of representative building components to determine if lead-based paint is present.

• Inspections are comprehensive site surveys to determine:

• Is lead-based paint present

• Where is it located

• Inspections generally precede abatement. This is a high initial cost, low maintenance cost procedure which provides permanent controls from the hazard of lead-based paint.

• An XRF instrument is the primary method utilized to determine if the surface contains LBP. Once XRF testing has been performed laboratory analysis of paint chips is utilized to confirm any inconclusive XRF readings.

RISK ASSESSOR

• Perform environmental sampling and visual assessments in accordance with NYS DEPARTMENT OF LABOR Lead

Poisoning Prevention and Control Regulations and HUD Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.

• Where a child under the age of six resides, determine whether a risk assessment or a combination risk assessment / inspection of the facility or dwelling should be performed.

• A risk assessment generally precedes implementation of interim controls. These controls require periodic re-evaluation. This is a low initial cost, high maintenance cost procedure which provides temporary controls from the hazard of lead-based paint.

PLANNER / DESIGNER

• Each individual work order shall have a design consisting of a job specific scope of work and a description of the methods and procedures to be followed for accomplishment of abatement or interim controls.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

2C – GUIDELINES FOR SERVICES PROVIDED BY THE IAQ CONSULTANT

The extent of services to be provided for each individual work order is to be identified on the respective IAQ Abatement Work Order Cost Proposal Form. All services to be provided are to be conducted in accordance with the State of New York, Department of Public Health, Occupational Safety and Health Administration and Environmental Protection Agency regulations.

• A single NYS DEPARTMENT OF LABOR licensed Inspector shall be assigned to an individual project/task/work order unless otherwise approved in writing by the authorized County of Rockland representative.

• Bulk Sampling – Criteria for collection and analysis of bulk samples of each suspect material. Provide laboratory analysis of each sample until a sample tests positive. No further analysis is required unless additional testing is approved, in writing, by the authorized County of Rockland representative. The sampling protocol must be recognized by the State of New York, Department of Public Health and requires the approval of the authorized County of Rockland representative.

• Perform sampling in accordance with EPA,OSHA, NIOSH and NESHAP or other approved governing body regarding criteria.

• Ceiling Tiles / Material – Testing of suspect material shall be conducted as PER EPA, OSHA, NIOSH, NESHAP. Samples collected shall consist of a separate sample for each suspect material.

• Building Inspections – Provide building and facility inspections prior to renovation or demolition activities in accordance with EPA, OSHA, NOISH and NESHAP requirements. The authorized County Representative shall determine the scope of inspections. Provide three copies of inspection reports.

MANAGEMENT PLANNER OR INSPECTOR

• Re-inspections –Provide re-inspection of facilities in accordance with the requirements of CFR.

• Each individual work order shall have a design consisting of a job specific scope of work and a description of the methods and procedures to be followed for accomplishment of abatement.

• A single NYS DEPARTMENT OF LABOR licensed Project Monitor shall be assigned to an individual project/task/work order unless otherwise approved in writing by the authorized Rockland County representative.

• Re-occupancy Clearance Sampling – Provide analysis of each sample to determine successful completion of abatement in accordance with NYS DEPARTMENT OF LABOR clearance criteria.

• Re-occupancy Clearance Sampling – Provide laboratory analysis of each sample to determine successful completion in accordance with NYS DEPARTMENT OF LABOR clearance criteria. If analysis cannot meet the re-occupancy criteria, no further analysis of remaining samples is to be conducted until the area has been re-cleaned by the contractor.

• Provide three copies of the final close-out report at the conclusion of all work. This report is to include all project documentation.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

CERTIFIED INDUSTRIAL HYGIENIST

• Provide professional services for various industrial hygiene services that may be requested authorized County of

Rockland representative where there is a need for a Certified Industrial Hygienist or individual with comparable knowledge and experience.

• The Certified Industrial Hygienist shall not perform direct supervision or QC/QA services for additional compensation.

For those disciplines listed above, compensation for supervision and QC/QA are included in the unit cost for the specific service provided.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

PROPOSAL EVALUATION CRITERIA

An Evaluation Committee will evaluate proposals against the following weighted criteria. Each area of the evaluation criteria must be addressed in detail in proposal.

WEIGHT EVALUATION CRITERIA

250 Points Demonstrated ability to meet the scope of work/statement of objectives. Demonstrated ability to conduct comprehensive site inspections, identify environmental hazards and develop and implement sampling and analysis plans. Strong quality assurance and quality control procedures. Compliance with all federal, state and local regulations. Clear, accurate and defensible reporting.

150 Points Demonstrated technical capability (proven track record), etc. Demonstrated relevant experience in the successful delivery of the services with measurable evidence of quality, compliance and reliability.

150 Points Qualification and expertise of staff proposed for this project. Resumes, credentials, accreditations and industry specific qualifications.

100 Points Performance references for similar projects. Demonstrated experience in the provision of similar services to a municipality.

200 Points Cost Proposals

All proposals in response to this RFP will be evaluated in a manner consistent with the Rockland County Procurement Policy, rules, policies, and the evaluation criteria established in the RFP.

Responsible Bidder: Award will be made only to “responsible” offerors possessing the ability, experience, willingness, and integrity to perform successfully under the terms and conditions of the contract.

Responsibility is a procurement issue that is determined by the recipient after receiving bids or proposals and before making contract award in ascertaining whether or not a bidder is responsible, information may be requested from bidder to discuss and assist in determining responsibility.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

COST PROPOSAL TEMPLATE

Cost Proposals are to be uploaded as a separate attachment to your RFP response. Please refer to the separate attachment titled: Proposal Submittal Procedures for instructions on submitting your proposal electronically.

Inclusion of any cost or pricing data within the technical proposal may result in your proposal being judged as non-responsive.

VENDOR: __________________________

ITEM

SCHEDULE A

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR ASBESTOS

UNITS QTY UNIT

COST

EXTENDED

COST

1 Charge per ½ day (< 4 hours any day or shift) for inspector or management planner services including direct or overhead expenses, such as collecting samples (plm or tem), report preparation, supervision, qc/qa, equipment and supplies

½ day 25

2 Charge per day (> 4 hours, up to 10 hours any day or shift) for inspector or management planner services including direct or overhead expenses, such as collecting samples (plm or tem), report preparation, supervision, qc/qa, equipment and supplies day 25

3 Charge per ½ day (< 4 hours any day or shift) for design services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies

½ day 1

4 Charge per day (> 4 hours, up to 10 hours any day or shift) for design services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies day 1

5 Charge per ½ day (< 4 hours any day or shift) for project monitoring services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies

½ day 1

6 Charge per day (> 4 hours, up to 10 hours any day or shift) for project monitoring services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies day 1

7 Charge per hour for certified industrial hygienist (cih) services including any and all direct or overhead expenses.

hour 25 for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

ITEM

SCHEDULE A

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR ASBESTOS

UNITS QTY UNIT

COST

EXTENDED

COST

8 Fee per bulk sample (friable) for lab analysis by polarized light microscopy (plm epa 600/r-93/116) analysis completed less than five (5) days from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 450

9 Fee per bulk sample (friable) for lab analysis by polarized light microscopy (plm epa 600/r-93/116) analysis completed 12-24 hours from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 1

10 Fee per bulk sample (friable) for lab analysis by polarized light microscopy (plm epa point count) analysis completed less than five (5) days from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 1

11 Fee per bulk sample (friable) for lab analysis by polarized light microscopy (plm epa point count) analysis completed 12-24 hours from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 1

12 Fee per bulk sample (non-friable) for lab analysis by polarized light microscopy (plm nob 198.1) analysis completed less than five (5) days from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 200

13 Fee per bulk sample (non-friable) for lab analysis by polarized light microscopy (plm nob 198.1) analysis completed 12-24 hours from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 12

14 Fee per bulk sample (non-friable) for analysis by transmission electron microscopy (tem 198.4) analysis completed less than five (5) days from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 220 for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

ITEM

SCHEDULE A

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR ASBESTOS

UNITS QTY UNIT

COST

EXTENDED

COST

15 Fee per air sample for analysis by transmission electron microscopy (tem) analysis completed less than 12 hours from sample collection/end of shift/end of shift. includes all costs such as postage, delivery and courier.

each 1

16 Fee per air sample for analysis by transmission electron microscopy (tem) analysis completed less than 24 hours from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

17 Fee per air sample for analysis by transmission electron microscopy (tem) analysis completed less than 48 hours from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

18 Fee per microvac dust sample for transmission electron microscopy (tem) analysis completed less than 48 hours from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

19 Fee for preparation and filing alternative work practice application to the new york state department of public health each 1 total for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809 item # SCHEDULE B

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR LEAD

units qty unit cost extended cost

Charge per ½ day (< 4 hours any day or shift) for inspection services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

½ day 1

2 Charge per day (> 4 hours, up to 10 hours any day or shift) for inspection services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

day 2

3 Charge per ½ day (< 4 hours any day or shift) for risk assessment services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

½ day 1

4 Charge per day (> 4 hours, up to 10 hours any day or shift) for risk assessment services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

day 1

5 Charge per ½ day (< 4 hours any day or shift) for planner / designer services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

½ day 1

6 Charge per day (> 4 hours, up to 10 hours any day or shift) for planner / designer services including any and all expenses such as collecting samples, field measurements, report preparation, supervision, qc/qa, xrf equipment and supplies.

day 1

7 Charge per hour for certified industrial hygienist (cih) services including any and all direct or overhead expenses.

hour 1

8 Fee per sample for lab analysis by flame aa (paint chip) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 40 for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809 item # SCHEDULE B

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR LEAD

units qty unit cost extended cost

9 Fee per sample for lab analysis by flame aa (paint chip) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 1

10 Fee per sample for lab analysis by flame aa (lead in air) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 1

11 Fee per sample for lab analysis by flame aa (lead wipe) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 1

12 Fee per sample for lab analysis by flame aa (soil) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 1

13 Fee per sample for lab analysis by flame aa (water) analysis completed less than 48 hours from sample collection/end of shift includes all costs such as postage, delivery and courier.

each 1

14 Fee per sample for lab analysis by tclp (bulk waste -lead only) analysis completed less than five (5) days from sample collection/end of shift includes all sots such as postage, delivery and courier.

each 1

15 pcb analysis of exterior lead paint (prior to 1974) completed less than five (5) days from sample collection/end of shift includes all sots such as postage, delivery and courier.

TOTAL

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

ITEM # SCHEDULE C

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR INDOOR AIR QUALITY

(MOLD, MOLD SPORES, FUNGI)

UNITS QTY UNIT

COST

EXTENDED

COST

1 Charge per ½ day (< 4 hours any day or shift) for inspector or management planner services including direct or overhead expenses, such as collecting samples (plm or tem), report preparation, supervision, qc/qa, equipment and supplies

½ day 1

2 Charge per day (> 4 hours, up to 10 hours any day or shift) for inspector or management planner services including direct or overhead expenses, such as collecting samples (plm or tem), report preparation, supervision, qc/qa, equipment and supplies day 1

3 Charge per ½ day (< 4 hours any day or shift) for design services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies

½ day 1

4 Charge per day (> 4 hours, up to 10 hours any day or shift) for design services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies day 1

5 Charge per ½ day (< 4 hours any day or shift) for project monitoring services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies

½ day 1

6 Charge per day (> 4 hours, up to 10 hours any day or shift) for project monitoring services including direct or overhead expenses such as supervision, qc/qa, equipment and supplies day 1

7 Charge per hour for certified industrial hygienist (cih) services including any and all direct or overhead expenses.

hour 1

8 Fee per air sample for lab analysis (air-0-cell / allergenco – non-cultured) spores/m3 analysis completed less than twenty-four hours (24 hr.) or as per accepted industry standards and protocols from sample collection/end of shift. includes all costs such as postage, delivery and courier.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

ITEM # SCHEDULE C

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR INDOOR AIR QUALITY

(MOLD, MOLD SPORES, FUNGI)

UNITS QTY UNIT

COST

EXTENDED

COST

9 Fee per air sample for lab analysis (air-0-cell / allergenco – non-cultured) spores/m3 analysis completed twenty-four (24/hr) to forty-eight hour (48 hr.) or as per accepted industry standards and protocols from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

10 Fee per air sample for lab analysis (andersen – cultured) cfu / m3 analysis completed less than five

(5) days or as per accepted industry standards and protocols from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

11 Fee per air sample for lab analysis (andersen – cultured) cfu / m3 analysis completed five (5) to ten

(10) days or as per accepted industry standards and protocols from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

12 Fee per bulk/dust sample for lab analysis (cultured

– cfu/g) analysis completed less than five (5) days or as per accepted industry standards and protocols from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 1

13 Fee per bulk/dust sample for lab analysis (cultured

– cfu/g) analysis completed five (5) to ten (10) days or as per accepted industry standards and protocols from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 1

14 Fee per swab/bulk/dust sample for lab analysis (cultured – cfu/m2) completed less than five (5) days or as per accepted industry standards and protocols from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

ITEM # SCHEDULE C

DESCRIPTION OF COMMODITY AND/OR

SERVICES FOR INDOOR AIR QUALITY

(MOLD, MOLD SPORES, FUNGI)

UNITS QTY UNIT

COST

EXTENDED

COST

15 Fee per swab/bulk/dust sample for lab analysis (cultured – cfu/m2) completed five (5) to ten (10) days or as per accepted industry standards and protocols from sample collection/end of shift.

includes all costs such as postage, delivery and courier.

each 1

16 Fee per direct bulk / tape lift sample (non-cultured – id only) for lab analysis completed twenty-four (24) to forty-eight (48) hours or as per accepted industry standards and protocols from sample collection/end of shift. includes all costs such as postage, delivery and courier.

each 2

TOTAL

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Proposal submittal procedures

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Does your proposal include exceptions to the

County's Appendix B, Terms & Conditions?

Data Type: Yes/No N/A Required

Cost Proposal File Type: PDF (.pdf) 1 Required

Redacted Technical Proposal if Applicable File Type: PDF (.pdf) 1 Optional

Exceptions to Appendix B, Terms & Conditions File Type: PDF (.pdf) 1 Optional

Technical Proposal File Type: PDF (.pdf) 1 Required

Past and Present Performance File Type: PDF (.pdf) 1 Required

Statement of Required Disclosures, Representations and Certifications File Type: PDF (.pdf) 1 Required

Valid NYS Wkm's Compensation and NYS

Disability Certificates or Attestation of

Exemption

File Type: PDF (.pdf) 1 Optional

Valid Certificate Of Liability (see sample certificate for coverage and limits required as well as sample language to name the County of

Rockland as additionally insured)

File Type: PDF (.pdf) 1 Optional for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

2. Upload your submission at:

https://rocklandgov.bonfirehub.com/opportunities/235151

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 25, 2026 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Rockland County uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://rocklandgov.bonfirehub.com/opportunities/235151 mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

SUBMITTING YOUR PROPOSAL

NOTICE: By submitting a proposal in response to this RFP, offeror is acknowledging that the requirements, scope of work, and the evaluation process, outlined in the RFP are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the RFP must be protested to the Director of Purchasing prior to the closing date and time for submission of the proposal.

Proposals must be received by the posted due date and time. Proposals received after the deadline will be late and ineligible for consideration.

Proposals must be submitted electronically through the County’s Bonfire Request for Proposal Portal. Please refer to the instructions titled: Proposal Submittal Procedures for instructions on submitting your proposal electronically.

When submitting (uploading) a proposal electronically through the County’s Bonfire Portal, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the RFP. If you are in the middle of uploading your proposal at the closing time, the system will stop the process and your proposal will not be received by the system.

PROPOSAL RESPONSE FORMAT

All proposals must include:

• Section I: Executive Summary

• Section II: Detailed Response

• Section III: Value-Added Considerations

• Section IV: Protected Information (if any)

• Section V: Cost Proposal (Upload as separate attachment)

• Section VI: Exceptions to the RFP or Terms and Conditions

• The County of Rockland Appendix B – Standard Terms and Conditions for Service Contracts must be downloaded and reviewed prior to submitting your proposal.

• Section VII: Redacted Proposal if applicable

• Required Forms: Uploaded Separately on BonFire.

1. Executive Summary. The one or two-page executive summary is to briefly describe the offeror's proposal. This summary should highlight the major features of the proposal. It must indicate any requirements that cannot be met by the offeror. The reader should be able to determine the essence of the proposal by reading the executive summary.

for Asbestos, Lead and IAQ (mold/fungi)

RFP Template updated…