2-RFP 2026-49 Page M1.pdf

MBE/WBE SUBCONTRACTORS AND

SUPPLIER

SOLICITATION AND COMMITMENT FORM

CITY OF ALLENTOWN

PURCHASING OFFICE

435 HAMILTON STREET

ALLENTOWN, PA 18101

RFP NO. 2026-49 Page M1

No subcontractor needed _______ Prime Contractor is a MBE or WBE _______

INSTRUCTION FOR COMPLETION OF THE MBE/WBE SUBCONTRACTOR AND SUPPLIER SOLICITATION AND COMMITMENT FORM

The purpose of this form is to determine whether the bidder has discriminated in the selection of subcontractors and suppliers. Bidders must solicit MBE and WBE vendor participation for any work the bidders intend to subcontract or for any supplies/materials required to perform the contract.

1. Provide the company names, address, telephone number, fax number, email address and contact person.

2. Provide subcontractors name, address, zip code, telephone number and contact person.

3. Indicate whether the firm is a certified MBE or WBE. Place an (X) in the appropriate column. If the firm is certified MBE and WBE, the bidder will receive credit for the firm as either MBE or WBE.

4. Briefly describe the specific work to be performed and/or materials to be supplied by the certified MBE or WBE. In order to count towards reaching the MPLs, bidders must solicit certified MBE’s/WBE’s in the areas which they are certified. For example, if an MBE/WBE is certified for electrical supplies and the bidder lists plumbing supplies, the bidder will not receive credit.

5. Enter the total dollar ($) amount of the quote received. If the quote was received in the form of unit prices or hourly rates, a total dollar amount must still be provided. If the subcontractor did not respond to the bidder, the bidder must indicate “No Response”. Copies of all MBE/WBE quotes must be submitted with the bid in the cost proposal or as a separate uploaded document with Page M1. REMINDER: DO NOT include any cost in the technical proposal.

6. Enter acceptance or rejection of the quote.

7. If quote is rejected complete the reason for rejection of the quote.

8. The bidder must complete both pages and submit form Page M1 with its bid.

9. The bidder must include on Page M1 all solicited and unsolicited quotes received by the bidder from MBE’s and WBE’s as long as the quotes are within the scope of work.

10. The bidder’s contact with MBE/WBE subcontractors and suppliers should be a minimum of (10) days prior to the bid opening date. This will ensure that MBE/WBE’s have sufficient time to prepare a quote. Ten days is a guide. However, adequate time must be provided to all subcontractors and suppliers to respond.

If additional forms are needed, you are permitted to photocopy form.

IMPORTANT NOTICE: FAILURE TO COMPLETE THIS FORM AND SUBMIT IT WITH BIDS OVER $40,000.00 WILL BE SUFFICIENT CAUSE FOR

REJECTION OF THE BID AS NOT RESPONSIVE.

COMPANY NAME:______________________________________________ FAX NUMBER:_________________________________________________

ADDRESS:_____________________________________________________ E-MAIL ADDRESS:______________________________________________

_____________________________________________________ CONTACT PERSON: _____________________________________________

TELEPHONE:___________________________________________________

Page M1

Company name, Address, Zip Code, Tel No. w/ Area Code, Contact Person’s Name.

M B E

W B E

Type of Work to be Performed and/or Material to

Be Supplied.

Total Dollar Amount Of

Quote

Quote Accepted

Quote Rejected

Reason for rejection