2-RFP 2026-05 Licensed Plumber Service Provider for Gregg County, Texas.pdf

1 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

REQUEST FOR PROPOSALS

The enclosed REQUEST FOR PROPOSALS (RFP) and accompanying documents are for your convenience in submitting an offer for the enclosed reference services for:

RFP# 2026-05

LICENSED PLUMBER SERVICE PROVIDER

FOR GREGG COUNTY, TEXAS

CLOSING DAY AND TIME: Sealed response will be received no later than:

2:00 P.M. CST Thursday, January 29, 2026

MARK ENVELOPE:

RFP# 2026-05 Licensed Plumber Services

RETURN RESPONSE TO:

Gregg County Purchasing Office Attn: Kelli Davis, Purchasing Agent 101 East Methvin Street, Suite 205

Longview, Texas 75601

QUESTIONS: regarding this solicitation should be directed to Kelli Davis at (903) 237-2686 kdavis@greggcounty.texas.gov on or before time and date. Information in response to any inquiry may be published as an addendum. Addendums can be found on the Gregg County website www.greggcounty.texas.gov on the Purchasing Department page.

mailto:kdavis@greggcounty.texas.gov http://www.greggcounty.texas.gov/

2 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

TABLE OF CONTENTS

Cover Page Page 1

Table of Contents Page 2

Notice of Intent Page 3

Proposal Submission Instructions Pages 4-5 Deadline to submit questions

Terms and Conditions Pages 6-8 Criminal background check requirements Proposed Schedule Special Conditions

Scope of Services Pages 10-13

Proposal Submission Requirements Pages 14-15

Evaluation Criteria and Process Pages 16-18

RFP Forms Section Pages 19-24

Compliance with Federal and State Laws RFP Signature Form Conflict of Interest Information Proposal Fee Form Vendor Refences HB1295 (awarded vendor only)

Advertisement Page 25

Exhibit A: Standard Terms and Conditions

Exhibit B: Vendor Registration Instructions

Exhibit C: Gregg County Building Locations

This Table of Contents is intended as an aid to Respondents and not as a comprehensive listing of the RFP package. Respondents are responsible for reading this entire document and complying with all specifications.

3 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

GREGG COUNTY, TEXAS

REQUEST FOR PROPOSALS

NOTICE OF INTENT

Issue Date: January 14, 2026 8:30am CST

Title: RFP# 2026-05 Licensed Plumber Services for Gregg County

Issuing and Using Agency: Gregg County Attn: Purchasing Department Kelli Davis, Purchasing Agent 101 East Methvin, Suite 205 Longview, Texas 75601

Gregg County desires to engage qualified and experienced persons or companies to provide Licensed Plumber Services for Gregg County, Texas. This document is issued in compliance with the County Purchasing Act Texas Local Government Code Chapter 262. Gregg County intends to contract with one or more service providers for these services.

SEALED PROPOSALS addressed to the Purchasing Agent of Gregg County, Texas must be received in the Purchasing Department at, 101 East Methvin, Suite 205, Longview, Texas 75601 or submitted online by uploading the required Bid/RFP on the Gregg County Bonfire Portal (see exhibit B for Bonfire Vendor registration procedures). Respondents must first be registered as a vendor of Gregg County to utilize the online Bonfire bid portal. Gregg County strongly encourages Respondents to utilize the online Bonfire portal. Vendor registration is FREE. Submittals are due no later than Thursday, January 29, 2026 by 2:00PM CST.

It is the respondents’ sole responsibility to review this site and retrieve all related documents prior to the RFP due date.

Solicitation documents are now posted on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/.

Respondents must first be registered to utilize the online bid system. Facsimiles will not be accepted. Paper documents may also be obtained from the office of the Purchasing Agent.

All documents relating to this RFP including but not limited to, the RFP document, questions and their responses, addenda and special notices will be posted on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/ and available for download by Respondents and other interested parties. It is the respondents’ sole responsibility to review this site and retrieve all related documents prior to the RFP due date.

Need Help?

Gregg County uses a Bonfire eProcurement for accepting and evaluating Bids/RFP’s digitally. Please contact Bonfire at support@gobonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc .

https://cogreggtx.bonfirehub.com/ mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc

4 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

PROPOSAL INSTRUCTIONS

Proposal Requirements: If Respondent plans to submit a paper proposal, Respondents shall send one (1) set of SEALED documents with original signatures and one (1) flash drive (jump, thumb) with their RFP packet. Gregg County strongly encourages Respondents to utilize the online Bonfire vendor portal. Respondent should upload their proposal on the Gregg County Bonfire portal at https://cogreggtx.bonfirehub.com/. Respondents must first be registered to utilize the Bonfire portal. Please refer to exhibit B for the registration process. All mailed/hand delivered responses shall be sealed and marked RFP# 2026-05 Licensed Plumber Services for Gregg County, Texas and delivered to the address below by the closing date specified. A facsimile transmission is not an acceptable response to this RFP Process and will not be considered.

Gregg County Purchasing Kelli Davis, CPPB, NIGP-CPP

Purchasing Agent 101 East Methvin, St. 205 Longview, Texas 75601

Sealed RFP Required: All RFP’s must be sealed when returned to Gregg County. All proposals must be received in the office of the County Purchasing Agent or on the Gregg County Bonfire portal no later than 2: 00P.M.CST, January 29, 2026 (see purchasing office address above)

Addenda – No oral representations as to the meaning of the RFP will be made to any Respondent. Any explanation desired by a Respondent must be submitted in writing. (see questions deadline) Any changes, interpretations, or corrections to this document will be made by addenda. Addendums can be found on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/.

Public Bid Opening: RESPONSES WILL BE received and publicly acknowledged at the Gregg County Purchasing Department at 101 East Methvin, Suite 205, 2nd Floor Courthouse, Longview, Texas 75601 at 2:00PM CST January 29, 2026. Respondents, their representatives and interested persons may be present.

Late bids/proposals/: Any responses received after the date and/or hour set for in this proposal document will not be accepted. The late Respondent will be notified and will advise Gregg County Purchasing as to the disposition by either pick up, return at bidder’s expense, or destroyed with written authorization.

Mail & Delivery of RFP: If responses are sent by mail to the Purchasing Department, the Respondent shall be responsible for actual delivery of the RFP to the Purchasing Department before the advertised due date and time.

If mail is delayed either in the postal service or in the internal mail system of Gregg County beyond the date and hour set for the RFP opening, responses thus delayed will not be considered and will be disposed of as authorized.

Questions/Contact Info: Respondents are encouraged to review this entire RFP Document. All questions regarding this RFP must be in writing and sent by email to Purchasing Agent Kelli Davis at kdavis@greggcounty.texas.gov or on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/.

Contact with other personnel of the County other than the Purchasing Agent regarding the RFP may be grounds for elimination from the selection process.

DEADLINE TO SUBMIT QUESTIONS IS: 5:00PM CST, January 26, 2026.

mailto:kdavis@greggcounty.texas.gov

5 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Decline to submit response: If no response is to be submitted, do no return the solicitation. A letter should be sent to the Gregg County Purchasing Agent whether future solicitations for the type of supplies/services are desired. Failure of the recipient to notify Gregg County that future solicitations are desired may result in removal of the recipient from the mailing list for the type of supplies or services.

Submission Instructions for Respondents: Please follow instructions to submit Submission Statement via the Gregg County online Bonfire portal. Please note the type and number of files allowed. The maximum upload file size is 1000MB.

Please do not embed any documents within uploaded files as they will not be accessible or evaluated. Respondents may upload RFP’s at https://cogreggtx.bonfirehub.com/. See step by step process instructions in exhibit B.

Submission must be uploaded, submitted, and finalized prior to the closing time of the Bid/RFP. Gregg County strongly recommends that Respondents allow for sufficient time and at least one (1) day before closing time to begin the upload process and to finalize your submission.

Each item of requested information will only be visible after the closing time. Uploading large documents may take significant time depending on the size of the files and your internet connection speed. After submitting, Respondent will receive an email confirmation receipt with a unique confirmation number. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. JavaScript must be enabled. Browser cookies must be enabled.

6 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

TERMS & CONDITIONS

Late Proposals:

Gregg County reserves the right to not accept late proposals. Each Respondent is responsible for insuring that responses to this RFP have been delivered by the date, time and to the location as specified in this Request for Proposal Document. The receipt of the responses submitted will be acknowledged as received only, and does not constitute any acceptance by Gregg County as an offer. Documentation will become a part of the Commissioners Court minutes only after selection is made, if any.

Contracting Authority:

Only the Commissioners Court of Gregg County, Texas acting as a body may enter into any type of agreement or contract on behalf of Gregg County. Department heads, other elected or appointed officials, are not authorized to enter into any type of agreement or contract on behalf of Gregg County, or to agree to any type of supplemental agreements or contracts for goods or services. Contracts are subject to review by the County’s attorney prior to signature by the authorized County official.

Disadvantages Business Enterprise (DBE) Gregg County is wholly committed to developing, establishing, maintaining, and enhancing minority business involvement in the total procurement process. The County, its contractors, their suppliers and sub-contractors, vendors of goods, equipment, services, and professional services, shall not discriminate on the basis of race, color, religion, national origin, age, handicap, or sex in the award and/or performance of contracts. However, competition and quality of work remain the ultimate standards in contractor, sub-contractor, vendor service, professional service, and supplier utilization. All vendors, suppliers, professionals and contractors doing business or anticipating doing business with Gregg County shall support, encourage and implement steps toward our common goal of establishing equal opportunity for all citizens of Gregg County.

BAFO:

Gregg County reserves the right to request Best and Final Offers from Respondents including any necessary re-scoring as a result of the Best and Final Offers received.

Cost of Preparation:

Costs of preparation of a response to this request are solely those of the Respondent including but not limited to any expenses incurred for interviews, presentations or negotiations. Gregg County assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that Gregg County assumes no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

Confidentiality during Evaluation Process:

All documents submitted as part of the Respondent’s offering will be deemed confidential during the evaluation process.

Rejection of Responses:

Gregg County reserves the right to accept or reject any or all proposals, with or without cause, to waive technicalities, or to accept the proposal which, in its sole judgment, best serves the interest of the County, or to award a contract to the next most qualified Respondent if a successful Respondent does not execute a contract within 15 business days after approval of the selection by the Gregg County Commissioners Court.

7 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Ethics/Gratuities:

Gregg County may, by written notice to the Awarded Respondent, cancel any contract without liability to Awarded Respondent if it is determined by Gregg County that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Respondent, or any agent or representative of the Respondent, to any officer or employee of Gregg County with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Gregg County pursuant to this provision, Gregg County shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Awarded Respondent in providing such gratuities.

Compliance with RFP terms:

Respondents are cautioned that exceptions to these terms, conditions, and attachments may result in rejection.

Any awarded respondent will be expected to execute a contract separate from this document but includes this document as part of the contract.

Confidentiality:

Any material that is to be considered confidential in nature must be clearly marked as such and may be treated as confidential to the extent allowable in the Texas Public Information Act. Pricing information is not considered to be confidential. Trade secrets or confidential information MUST be placed in a separate envelope marked “CONFIDENTIAL INFORMATION” and each page must be marked “CONFIDENTIAL INFORMATION”.

Please be advised that Gregg County cannot and will not make any agreement to withhold information from the public that is contrary to the County’s responsibility under the Act.

Non-responsive / Proposal Rejections:

Proposals may be deemed non-responsive, among other reasons, for any of the following reasons:

1. Proposals containing inconsistencies.

2. Unbalanced value of terms.

3. Respondents may be disqualified and not considered, among other reasons, for any of the following specific reasons:

• Reason for believing collusion exists among the Respondents.

• Reasonable grounds for believing that any Respondent is interested in more than one submission for the work contemplated.

• The Respondent being interested in any litigation against the county.

• The Respondent in arrears on any existing contract or having defaulted on a previous contract.

• Lack of competency as revealed by a financial statement, experience.

• Respondents shall not owe delinquent property tax in Gregg County.

• Respondent past performance record with Gregg County.

Multiple Vendor Award:

Gregg County reserves the right to award multiple contractors and to designate contractors in terms of primary service providers and standby service providers.

Insurance Requirements:

Respondent shall furnish to the Counties Procurement and Purchasing Division evidence of insurance with the coverage conditions and policy limits set forth in Exhibit “A”, which is attached hereto and incorporated herein by this reference. Submitted evidence of coverage shall demonstrate strict compliance to all requirements. The County of Gregg shall be listed as an “Additional Insured”. Issuance of a work order is contingent upon the proper insurance documents. All insurance shall be maintained until work has been completed and accepted by the County. The Successful Respondent shall, at its sole expense, maintain in full force and effect at all times during

8 Licensed Plumber Service Provider for Gregg County, RFP 2026-05 the life of the agreement, insurance coverage's and limits (including endorsements), as described herein. Each policy shall provide the County with at least ten (10) days prior notice of any cancellation, non-renewal or material change to the insurance coverages. The requirements contained herein, as well as Counties review or acceptance of insurance maintained by any RFP responder are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by any RFP responder under the Agreement.

Special Conditions:

1. Contractor shall carry required Worker’s Compensation insurance with coverage amounts per the General Conditions.

2. Contractor should schedule work so as not to cause unnecessary conflicts with other construction or unnecessary inconvenience to the public or to local businesses. Contractor shall prosecute the work regularly and uninterruptedly with such force as to complete the work and minimize the effects on the Counties scheduled activities.

3. Access and Safety Access must be maintained at all times. Appropriate barriers and signs shall be placed to protect employees and private citizens from worksite hazards.

4. In the event other Contractors are doing work in the same area simultaneously with other projects, the Contractor shall coordinate with the other Contractors.

PROPOSED SCHEDULE: This is just a proposed schedule, Gregg County reserves the right to change or extend the dates listed below at any time.

RFP issue date January 14, 2026 Deadline to submit questions January 26, 2026 by 5:00pm CST RFP proposal deadline January 29, 2026 by 2:00pm CST Committee evaluations January 29 – February 4, 2026 Committee Recommend to CC February 10, 2026

9 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

CRIMINAL BACKGROUND CHECKS

Criminal background checks will be performed on any Awarded Respondents, and employees that will require them to enter/work in any sensitive security areas at any of Gregg County’s Facilities. These include, but are not limited to, Gregg County Airport, Gregg County Courthouse, Gregg County Sheriff’s Department and/or Gregg County Jails and Gregg County Juvenile.

The following will apply to awarded vendor personnel.

The successful respondent shall provide information, including, but not limited to, name, date of birth, and driver’s license number for each individual who will be performing work on Gregg County property.

Vendor personnel who perform work on Gregg County property must submit to and pass a Sheriff’s

Department Criminal Background Check. That status must be maintained by all vendor personnel entering County buildings for the duration of the contract.

Criminal Background checks conducted by your Respondent may or may not be acceptable to certain departments depending on their particular requirements. The County reserves the right to conduct additional Criminal Background Checks as it deems necessary.

Award of a contract could be affected by your Respondents’ refusal to agree to these terms. Award could also be affected if your Respondent is unable to supply personnel who can pass a Criminal Background Check. The Criminal Background Check applies to the individual and not the company.

10 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

SCOPE OF SERVICES

PURPOSE

Gregg County is currently soliciting competitively sealed proposals from experienced and qualified licensed plumbing contractors to provide hourly service rates for licensed plumbing services – countywide on an as needed basis. The County intends to award one or more contracts for these services.

DELIVERABLES

Contractor must have a one (1) Licensed Plumber on staff for all jobs. Contractor must furnish, as needed the labor, hand tools, general-purpose test instruments, materials, supervision, transportation/travel, machinery, tools, fuel and equipment necessary to complete all plumbing work at the multiple facilities and locations within Gregg County. The selected Contractor(s) must provide hourly rates for labor, on an "as needed" and/or "on call" basis, for providing repairs, maintenance, and replacement (new) plumbing services throughout Gregg County. Please refer to the Scope of Services below. Awarded Contractor shall be able to provide services available to the County on a 24 hour 7 day per week basis.

MANAGEMENT

The Contractor shall have sufficient number of personnel, materials, transportation and an adequate inventory of tools and equipment to perform work at the job site. The Contractor shall be held responsible for the on-site supervision, scheduling, storage, receiving and placement of materials, as well as proper billing for hours worked and equipment used. The use of County equipment and tools shall not be permitted.

Management of this contract includes the following:

• All employees assigned by the Contractor to the performance of work under this contract shall be physically able to do their assigned work. It shall be the Contractor’s responsibility to insure that all employees meet the physical standards to perform the work assigned and have sufficient training and experience to perform the work required in the specific trade.

• The personnel employed by the Contractor shall be capable employees, age 18 years or above, qualified in this type of work.

• It is the Contractor’s responsibility to ensure that all employees are legal to work in the United States in accordance with Immigration policies.

• The Contractor shall require employees to be dressed in proper work attire when reporting for duty. Break rooms and office areas are off-limits to the contractor.

• The Contractor shall prohibit his employees from disturbing papers on desks, opening desk drawers or cabinets or using the telephone or office equipment provided for official use.

• The Contractor shall require employees to comply with the instructions pertaining to conduct and building regulations, issued by duly appointed officials.

• Employees may not solicit, distribute or sell products while on County property.

COORDINATION OF WORK

The Contractor will need to coordinate all work with the County from the start date to the completion of any project. Any changes with the work shall require prior written approval from the Purchasing Agent or Commissioners Court. The County Official shall inspect all work at various times or when called upon and on completion. No invoices can be paid unless approved by the County Official or designee and all projects will require permitting and “Final Inspections”. The Contractor is responsible for the entire project contracted, for the work that is self-performed, and work that is performed by subcontractors. Subcontractors may be utilized for non-plumbing work related to the project with prior written approval by County Official. Subcontractors utilized by the Contractor (for non-plumbing work only) shall be paid by the Contractor. Subcontractors shall not invoice

11 Licensed Plumber Service Provider for Gregg County, RFP 2026-05 the County. Subcontractors must pass criminal background checks as detailed on page 8. Contractor shall be solely responsible for all construction means, methods, techniques, sequences and procedures and for coordinating all portions of the work under the contract.

LICENSING

The Contractor must hold a certified and registered plumbers license with the State of Texas and Gregg County.

This license must be valid at the time of the proposal opening and must remain in good standing during the term of the contract. Insurance copies must be provided with the proposal submittal and must be updated annually and mailed, faxed, or emailed to the Gregg County Purchasing Department. The Contractor shall fully comply with Federal, State, County, and Municipal Laws and regulations. Contractor shall notify the County if any change occurs in regards to licenses immediately within 24 hours. Awarded Contractor shall provide Gregg County with a completed vendor application and signed copy of their W-9 form, (Request for Taxpayer Identification Number).

LABOR AND HOURLY RATES

The Contractor shall furnish all labor (at an hourly rate), tools, equipment, and transportation to provide plumbing work at multiple facilities and locations within Gregg County. These services shall include "on call services" "on an as needed basis" for small to large plumbing projects, maintenance and service repairs. Labor and equipment with operator provided by the Contractor shall be billed to the County based on the hourly rates proposed in the "Proposal Price Sheet" attached. The hourly rate proposed shall include full compensation for labor, equipment, and any other costs. The Contractor’s time shall start on the job site. The Scope Of Work may include, but is not limited to, repairing, replacing or providing new plumbing services for any of the types of work listed below:

• Troubleshoot and correct problems in plumbing systems of any size

• Small to large plumbing projects (which includes both above ground and underground services)

• Laying out, installing, replacing, piping, and testing plumbing service and plumbing systems and components.

• Systems include, but are not limited to domestic water, heating, cooling, hot water systems, conditioned water systems, sanitary sewer and storm systems as well as all related components required for County buildings and facilities.

• Services will include, but not be limited to installing and repairing piping, fixtures and maintenance for commodes, urinals, drinking fountains, water spray features, heating and air conditioning systems as well as additional plumbing related issues as they arise and the services necessary to insure safe, well-maintained influent, effluent and closed loop systems for County employees and the public.

• The scope and number of projects and tasks are unknown at the time of contract execution.

EQUIPMENT

Contractor is required to have necessary equipment and adequate means and methods to access ancillary parts to accomplish the project. By no means is the list below a complete list of required work.

MATERIALS AND PARTS

Materials shall be furnished by the Contractor as requested by the County. The County reserves the right to furnish materials to the Contractor. In accordance with the Texas Statute, the Contractor and Subcontractors shall not include the sales tax in calculating their individual job proposals. Unless otherwise provided in the project documents, Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, transportation, and other facilities and services necessary for the proper execution and completion of the project whether temporary or permanent and whether or not incorporated in the project. Contractor shall notify Gregg County, in writing, of any conditions detrimental to proper and timely completion of work. Do not proceed with work until unsatisfactory conditions have been corrected.

12 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

EMERGENCY WORK

Emergency requests may be required from time to time. Contractor shall within two (2) hours notice report to the emergency job site, verify the emergency and proceed with work without delay. The work completed must be in response to an emergency request. All other findings must be noted and reported immediately to the County Official. The work must be completed to ensure “safety” guidelines are met. Any additional required work must be completed the following business day. Contractor’s time shall start upon arrival at the job site.

PLUMBING STANDARDS

The National Standard Plumbing Code (NSPC), all local codes, and Owner’s Standards shall govern for all plumbing equipment and construction work. Contractor shall, and in addition to all other guarantees, be responsible for faulty labor or workmanship and shall promptly correct improper work, without cost to the County, within 48 hours after receipt of notification of such faulty labor or workmanship. If the Contractor fails within 48 hours to correct defects, the County shall retain the right to have such work remedied and the Contractor shall be fully liable for all costs and expense reasonably incurred by the County. Payments in full or otherwise do not constitute a waiver of this guarantee.

PROTECTION

Contractor shall exercise caution at all times for the protection of persons (including employees) and property.

The safety and convenience of the general public and the businesses adjacent to the work shall be provided for in a satisfactory manner, as determined by the County. Contractor, at all times, shall conduct the work in such a manner as to insure the least obstruction to pedestrian and vehicular traffic as is practical. “Street Closed” signs shall be placed immediately adjacent to the Work, in a conspicuous position, at such locations as traffic demands.

Barricades must be provided by the Contractor at Contractor’s expense, when work is performed in areas traversed by persons or vehicles, or when deemed necessary by the Counties Representative. All existing structures, utilities, services, roads, trees, shrubbery, etc., shall be protected against damage or interrupted service at all times by the Contractor and the Contractor shall be held responsible for any damage to property caused by reason of its operations on the property.

CLEAN WORKSPACES

The Contractor shall keep the premises free from accumulation of waste materials or rubbish caused by his operations and shall clean up behind the work as much as reasonably possible during the work progress. At the completion of the work, they shall remove all his waste materials and rubbish from the location, as well as, all tools, construction equipment and machinery so that no further cleaning by the County is necessary. The Contractor is not permitted to use County trash receptacles. An on-site dumpster may be placed at the jobsite with prior written approval from the Department Head or designee. The Contractor shall restore all property which has been disturbed or damaged during the work; and shall leave the area in a neat and presentable condition.

LOCATING UNDERGROUND LINES & UTILITIES

The Contractor will be responsible for locating all existing underground utility services. The Contractor is responsible for contacting proper authorities before any excavation or penetration of the earth. Should damage occur due to negligence on the part of the Contractor, it is the contractor’s responsibility to see that items are restored and repaired in a manner acceptable to the County.

SIGNIFICANT CHANGE OF OWNERSHIP

If Respondent is a corporation (other than one whose shares are regularly and publicly traded on a recognized stock exchange), partnership, limited liability company, or other business entity, Respondent represents that the ownership and power to control such entity belongs to and is vested in the person or persons executing its agreement with the County and/or as disclosed to County prior to executing the agreement. If there shall occur any changes of ownership of and/or control of respondent, whether such change of ownership is by sale, 13 Licensed Plumber Service Provider for Gregg County, RFP 2026-05 assignment, bequest, inheritance, operation of law or otherwise, without the prior written consent of the County, then County shall have the option to terminate the agreement upon thirty (30) days notice to Respondent.

DISCLAIMER OF LIABILITY

COUNTY HEREBY DISCLAIMS, AND PROPOSER HEREBY RELEASES COUNTY, FROM ANY AND

ALL LIABILITY, WHETHER IN CONTRACT OR TORT (INCLUDING STRICT LIABILITY,

NEGLIGENCE AND NUISANCE), FOR ANY LOSS, DAMAGE, OR INJURY OF ANY NATURE

WHATSOEVER SUSTAINED BY PROPOSER, ITS EMPLOYEES, AGENTS, OR INVITEES DURING THE

TERM OF THE AGREEMENT OR ANY EXTENSION THEREOF INCLUDING, BUT NOT LIMITED TO,

LOSS, DAMAGE, OR INJURY TO THE IMPROVEMENTS OR PERSONAL PROPERTY OF THE

PROPOSER OR PROPOSER'S BUSINESS INVITEES THAT MIGHT BE LOCATED OR STORED ON THE

PREMISES, UNLESS SUCH LOSS, DAMAGE, OR INJURY IS CAUSED SOLELY BY COUNTIES SOLE

GROSS NEGLIGENCE. THE PARTIES HERETO EXPRESSLY AGREE THAT UNDER NO

CIRCUMSTANCES SHALL COUNTY BE LIABLE FOR INDIRECT, CONSEQUENTIAL, SPECIAL, OR

EXEMPLARY DAMAGES WHETHER IN CONTRACT OR TORT (INCLUDING STRICT LIABILITY,

NEGLIGENCE, AND NUISANCE), SUCH AS, BUT NOT LIMITED TO, LOSS OF REVENUE OR

ANTICIPATED PROFITS OR ANY OTHER DAMAGE RELATED TO PROPOSER'S USE OF THE

PROPOSER PURSUANT TO THE AGREEMENT.

14 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

PROPOSAL SUBMISSION REQUIREMENTS

Proposal Format:

All proposals must follow the same format. No exceptions to this format will be accepted. To be accepted for evaluation, the proposal format must address all the required components in order.

The aim of the required format is to simplify the proposal preparation and evaluation process and ensure that all proposals receive the same orderly review.

All proposals must include the following components:

Section Topic 1 RFP Instruction Compliance 2 Respondent Profile and Experience 3 Proposed Cost 4 Safety Record / Practices

Proposal Components:

1. RFP Instruction Compliance: Provide a one- or two-page cover letter. Include the original signed cover letter with the original proposal and a copy of the cover letter with each copy of the proposal.

The Cover Letter should include the following

• A brief statement of the Respondent’s understanding of the project

• The name, title, phone number, fax number, email address, and street address of the person in the Respondent’s’ organization who will respond to questions about the proposal

• Highlights of the Respondent’s qualifications and ability to perform the project services

All forms must be completed including:

• Proposal Fee Form

• Vendor References

• Compliance with Federal and State Laws

• RFP Signature Form

• HB1295 Form

• RFP required forms

2. Respondent Profile and Experience: Provide the following information about your Respondent:

• The Respondent’s name, email address, business address, phone number and fax number of company

• Number of years in business

• Number of employees

• The location of the offices that would provide the project services

• For at least five (5) relevant projects include a one- or two-page project description that demonstrates capabilities in project services, and experience with similar commercial plumbing projects. Include the name of the organization and the name of the person there to contract for a reference.

• Introduce the designated key people that you will utilize for this service. Include experience, education and professional license information for each person if applicable.

15 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

3. Proposed Cost: Include all fees that may be associated with plumbing services for Gregg County.

4. Safety Record / Practices: Describe your company’s approach to the prevention of accidents and injuries.

Describe how your company engages its employees in project safety and how the safety expectations of the company are subsequently met.

16 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

EVAULATION CRITERIA AND PROCESS

After public opening of submissions, an evaluation committee will score and rank the returns based on the criteria listed below. After a short list has been determined, the committee may request information, clarifications, presentations or interview some or all of the top ranked Respondents. The evaluation committee will determine the best value offer based on the submitted proposals and will begin contract negotiations after court approval.

Gregg County reserves the right at its sole discretion to determine if pursuing any contract negotiations is in the best interest of the County as a result of this RFP.

Presentations During the evaluation process, Gregg County may at its discretion, request Respondents to make oral presentations. All costs incurred by Respondent for the presentations will be the sole responsibility of the Respondent. After any such presentation, proposals may be evaluated again. Gregg County reserves the right at its sole discretion to determine if presentations are in the best interest of the county and is under no obligation to request presentations from all Respondents.

Request for Information Gregg County also reserves the right to request additional information or clarifications from Respondent or to allow corrections of errors or omissions as deemed in the best interest of the County. After any retrieval of information or clarifications presentations proposals may be evaluated again. Gregg County reserves the right at its sole discretion to request information, clarifications, presentations and or interviews from respondents. Gregg County and is under no obligation and reserves the right to request information/clarifications/presentations and interview from one, some or all Respondents.

Respondents shall have NO contact regarding this RFP with any known member of the Evaluation Committee, member(s) of the Gregg County Commissioners Court of their staff, or any other Gregg County elected officials or their staff, prior to award. Any contact regarding this RFP, may result in the Respondents’ disqualification and removal from consideration by the Gregg County Commissioners Court. Contact may only be initiated by the Gregg County Purchasing Department for purposes of evaluation and clarification.

Legal Authority: In accordance with Texas Local Government Code §271.905, the Commissioners Court may award a bid contract for certain goods or services to a local vendor whose bid is within five percent (5%) of the lowest responsible non-local bidder, provided the Court determines that awarding the contract to the local vendor offers the best value to the County.

Approach The Gregg County Purchasing Department will guide the evaluation of the responses received. An Evaluation Committee will be established to evaluate and score the submitted Proposals. The Evaluation Committee may consist of representatives from various County Departments. The County reserves the right at its sole determination to include additional Department(s), Employee(s), or Contractors(s) in the evaluation of proposals as the County deems necessary.

Vendor Demonstration and Presentations Respondents with the highest initial scores may be invited to provide a product Demonstration and make a Presentation(s) to the Evaluation Committee. Invited respondents will receive additional direction with the invitations.

If selected, Respondents must be able to demo their solution, products and/or services. Respondents must be prepared to give virtual presentations/demos as an alternative to in-person presentations/demos, if requested by Gregg County.

17 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Evaluation Scores of the Demonstration and Presentations will be based on the same criteria used for the initial ranking. The Demonstration/Presentation score for these Respondents will override the initial score.

Gregg County reserves the right at its sole discretion to determine if product Demonstration and/or oral Presentation(s) are in the best interest of Gregg County. Gregg County is under no obligation to request product Demonstrations or Presentations.

Contract Negotiations The Gregg County Purchasing Department may conduct contract negotiations along with representatives from Gregg County Departments.

The County reserves the right at its sole discretion to determine if pursuing contract negotiations is in the best interest of the County. The County is under no obligation to pursue a Contract.

Best and Final Offer The Respondents with the highest scores may be invited to prepare a Best and Final Offer for consideration by the Evaluation Committee.

Gregg County reserves the right at its sole discretion to determine if pursuing BAFO(s) is in the best interest of the County. The County is under no obligation to pursue BAFO(s).

In the event, the County elects not to pursue BAFO(s), Contract Negotiation will be conducted based on the final rankings previously described. Gregg County reserves the right to request Best and Final Offers from Respondents including any necessary re-scoring as a result of the Best and Final Offers received.

Gregg County reserves the right at its sole discretion to determine the process for this proposal evaluation and may elect to accelerate the evaluation process by combining or eliminating any or all of the evaluation phases.

Gregg County reserves the right without prejudice to reject any or all proposals to this RFP.

18 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Evaluation Criteria

RFP instructions compliance

• Instructions followed

• Cover letter

• Forms completed, including:

Proposal fee form, vendor references, compliance with federal and state laws, RFP signature form, conflict of interest, HB1295

20 points

Respondent Profile and Experience

• The Respondent’s name, email address, business address, phone number and fax number

• Number of years in business

• Number of employees

• The location of the offices that would provide the project services

• A brief statement of the Respondents’ background, demonstrating longevity.

• Designated key people that you will utilize for this service. Including experience, education and professional license information for each person if applicable.

• Five (5) commercial plumbing projects within the last three years.

35points

Proposed Cost 35 points Safety Record / Practices 10 points

19 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Required Forms

20 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

FORM A

PROPOSAL FEE FORM

Hourly service fees: $_______________________________

Equipment fees:

$______________ for ______________________________

$______________ for ______________________________

$______________ for ______________________________

$______________ for ______________________________

$______________ for ______________________________

$______________ for ______________________________

Nights/Weekend fees: $_____________________________ (hourly rate)

Holiday Rates: $___________________________________ (hourly rate)

Emergency Trip fees: $______________________________ (hourly rate)

Any other applicable fees: $__________________________

(Please explain)

Warranty Information per Project:

Warranty Information per Materials:

21 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Form B

VENDOR REFERENCES

Please list three (3) references of current customers who can verify the quality of service your company provides.

The County prefers customers of similar size and scope of work to this Bid. THIS FORM MUST BE

RETURNED WITH YOUR RFP.

REFERENCE ONE:

COMPANY NAME:

ADDRESS/CITY/STATE/ZIP:

CONTACT NAME/TITLE:

BUSINESS PHONE/FAX:

SCOPE OF WORK:

REFERENCE TWO:

ADDRESS/CITY/STATE/ZIP:

CONTACT NAME/TITLE:

REFERENCE THREE:

ADDRESS/CITY/STATE/ZIP:

CONTACT NAME/TITLE:

22 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Form C

COMPLIANCE WITH FEDERAL AND STATE LAWS

Certification of Eligibility By submitting a RFP in response to this solicitation, the Respondent certifies that at the time of submission, they are not on the Federal Government’s list of suspended, ineligible, or debarred entities. In the event of placement on list between the time of RFP submission and time of award, the Respondent will notify Gregg County Purchasing Agent. Failure to do so may result in terminating this contract for default.

Verification No Boycott Israel As required by Chapter 2270, Government Code, the selected firm must verify that it does not boycott Israel and will not boycott Israel through the term of this Agreement. For purposes of this verification, “boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

Foreign Terrorist Organizations Pursuant to Chapter 2252, Texas Government Code, the selected Firm must represent and certify that, at the time of execution of an Agreement neither the Firm, nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapters 806 or 807 of the Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 806.051, 807.051, or 2252.153 of the Texas Government Code.

The term "foreign terrorist organization" in this paragraph has the meaning assigned to such term in Section 2252.151 of the Texas Government Code.

Disclosure of Interested Parties The law states that a governmental entity may not enter into certain contracts with a non-exempt business entity unless the business submits a disclosure of interested parties to the governmental entity. By submitting a RFP in response to this solicitation, the Respondent agrees to comply with HB 1295, Government Code 2252.908. Respondent agrees to provide Gregg County Purchasing Agent, and/or requesting department, the “Certificate of Interested Parties,” Form 1295 as required, within ten (10) business days from notification of pending award, renewal, amended or extended contract.

Energy Company Boycotts Pursuant to Section 2276.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies, and (2) will not boycott energy companies during the term of the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Firearm Entities and Trade Associations Discrimination Pursuant to section 2274.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent verifies that: (1) it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Signature:____________________________________ Date:___________________________

Name and Title (please print):______________________________________________________

Business Name:__________________________________ Contract/Bid No:_______________

23 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Form D

RFP SIGNATURE FORM (non-collusion)

The undersigned, on behalf of and as the authorized representative of Respondent, agrees this Proposal becomes the property of Gregg County after the official opening.

The undersigned Respondent has familiarized itself with the local conditions under which the work is to be performed;

satisfied itself of the conditions of delivery, handling and storage of equipment and all other matters that may be incidental to the work, before submitting a proposal.

The undersigned agrees, on behalf of Respondent, that if this Proposal is accepted, to furnish all materials and services upon which price(s) are offered, at the price(s) and upon the terms and conditions contained in the Scope of Work. The period for acceptance of this Proposal will be (60) calendar days.

The undersigned Respondents that they are duly authorized to execute a contract with Gregg County and that this Proposal has not been prepared in collusion with any other Respondent, nor any employee of Gregg County, and that the contents of this Proposal have not been communicated to any other Respondent or to any employee of Gregg County prior to the official opening of this RFP.

Respondent hereby assigns to Gregg County all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.

The undersigned Respondents that they have read and do understand the scope of work and any attachments contained in this solicitation. Failure to sign and return this form could result in the rejection of the entire submission.

Signature:_______________________________________ Date:______________________________

LEGAL NAME AND ADDRESS OF RESPONDENT:

Name _______________________________________Title_____________________________

Tel. No._________________________________ Email:._______________________________

Address:_____________________________________________________________________

COMPANY IS:

Business included in a Corporate Income Tax Return? _____YES _____NO

Corporation organized & existing under the laws of the State of ____________________

Partnership consisting of __________________________________________________

Individual trading as ________________________________________________________Principal offices are in the city of ______________________________________________

24 Licensed Plumber Service Provider for Gregg County, RFP 2026-05

Form E

To: Vendors of Gregg County, Texas

From: Kelli L. Davis, CPPB, CPP, Purchasing Agent

Re: Certificate of Interested Parties Form

Dear Vendor;

Original completed Certificate of Interested Party Forms (FORM…