2_REVISED PWS v4.docx

PERFORMANCE WORK STATEMENT (PWS)

For Mobile Crane Fleet Preventative Maintenance (PM), Safety Inspection, and Restorative Maintenance

1. General:

1.1. Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Preventative Maintenance (PM), safety inspections, and restorative maintenance on the mobile crane fleet defined in paragraph 1.2 of this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor shall perform to the standards in this contract.

1.2. Background: Inspect and perform preventative and restorative maintenance on five (5) government owned mobile cranes listed in Paragraph 5.0 in accordance with (IAW) this PWS, using the manufacturer's inspection criteria, 29 CFR 1910 standard, and all applicable ASME (American Society of Mechanical Engineers) consensus standards.

1.3. Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12- month option years.

1.4. General Information:

1.4.1. Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2. Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform scheduled services on these days:

1.4.2.1. New Year’s Day: January 1st

1.4.2.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3. President’s Day: Third Monday in February

1.4.2.4. Memorial Day: Last Monday in May

1.4.2.5. Juneteenth: June 19th

1.4.2.6. Independence Day: July 4th

1.4.2.7. Labor Day: First Monday in September

1.4.2.8. Columbus Day: First Monday in October

1.4.2.9. Veteran’s Day: November 11th

1.4.2.10. Thanksgiving Day: Third Thursday in November

1.4.2.11. Christmas Day: December 25th

1.4.3. Place and Performance of Services: The Contractor shall provide services between the hours of 0600 through 1530 on Monday through Thursday and 0600 through 1430 every other Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4. The Government, depending on workload will adjust the work hours. Any work that is performed on the weekend will be approved by the KO before the work is done. Please allow up to three (3) business days or the decision to be made.

1.4.5. Security Requirements: Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.5.1. Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2. AT Level I Training. This standard language is for contractor employees with an area of performance within as Army controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.4. OPSEC Training Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.6. Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7. Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating all equipment used in the performance of this contract. (NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they will be serving.)

1.4.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.4.10.1. Identification Badges: Identification badges will be issued for admittance of personnel before performing work on this contract. The identification badge is the property of the U.S. Government and must be returned upon termination or demand. The Contractor agrees to ensure all badges issued to employees are returned to the Directorate of Emergency Services, Letterkenny Army Depot, promptly upon termination of need for access or on expiration, whichever occurs first. In order to be permitted to access Letterkenny Army Depot, personnel must pass a National Criminal Information Center (NCIC) background check. Persons not passing the background check will not be permitted to access the installation for any purpose.

1.4.10.2. Badge Room is located in Building 2. Hours of operation are 0700 – 1500 Monday through Friday but closed every other Friday. These hours are effective except when closed for holidays. If the Contractor’s hours of work are different than those stated above, the Contractor will be required to obtain badges when the badge room is open.

1.4.11. Organizational Conflicts of Interest (OCI): The Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Invoicing: Payment shall be made in accordance with the terms of this contract after satisfactory completion of the work and submission of a proper invoice to the COR. Payment shall be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).

2. Definitions and Acronyms:

2.1. Definitions

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. RESTORATIVE MAINTENANCE. Maintenance to repair equipment to proper working order according to OEM specifications.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Facilities: The Government shall not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment. The Government shall not be held responsible for damage to the contractor's supplies, materials, equipment, or personal belongings brought onto the installation by employees of the contractor.

3.2. Materials: No materials shall be provided to the contractor

3.3. Equipment: No equipment shall be provided to the contractor

3.4. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4. Contractor Furnished Property, Materials, Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3., the Contractor shall furnish everything required to perform these services as indicated in Paragraph 5.

5. Requirements: The Contractor shall conduct annual, and frequent monthly OSHA safety inspections, perform semi-annual preventative maintenance, and perform restorative maintenance as required, on the following list of mobile cranes. All services in this requirement shall be in accordance with TB 43-0142.

5.1. The contractor shall perform annual OSHA safety inspections and yearly preventative maintenance simultaneously on the cranes listed on paragraph 5. Annual service shall include all work listed in the table below and shall be completed in addition to any additional OEM recommendations. (CLINs 0001, 0002, 0003, 0004, 0005)

PM work on Carrier

- Change the fuel filter cartridge

- Final drives oil change

- Replace the venting filter for the hydraulic oil tank

- Oil sample

PM work on the Superstructure

- Change the fuel filter cartridge

- Oil change in the break unit

- Check the old oil

5.1.1. The annual OSHA safety inspections shall be scheduled with the COR no less than one work week prior to performing the annual OSHA inspection. All parties including the contractor, COR and interested government personnel must agree on the schedule of work.

5.1.2. The annual OSHA inspection shall be conducted using the manufacturer's inspection criteria, 29 CFR 1910 standard, and all applicable ASME consensus standards. The contractor shall provide a complete inspection record which includes the date of the inspection, signature of the person performing the inspection, crane serial number, or other identifier of all areas inspected and results of the periodic inspection to the COR within three (3) calendar days from the inspection date.

5.1.3. Any critical conditions or issues that could impact life safety of operators or others shall be provided to the COR immediately by the fastest means possible. Any non-critical conditions or issues requiring repair identified by the contractor during inspection shall be provided to the COR in writing within three (3) workdays.

5.1.4. Itemized electronic copies of all completion records shall be sent to the COR, within five (5) days of completing the work, for review and approval prior to submitting into WAWF.

5.2. The contractor shall perform semi-annual preventative maintenance service on the cranes listed in paragraph 5. Semi-annual service shall include all work listed in the table below and shall be completed in addition to any additional OEM recommendations. (CLINs 0006, 0007, 0008, 0009, 0010)

PM work on Carrier

- Change the fuel filter cartridge

- Final drives oil change

- Replace the venting filter for the hydraulic oil tank

- Oil sample

PM work on the Superstructure

- Change the fuel filter cartridge

- Oil change in the break unit

- Check the old oil

5.2.1. The semi-annual PM service shall take place six months from the annual OSHA inspection date.

5.2.2. The semi-annual PM service shall be scheduled with the COR no less than one work week prior to performing the semi-annual PM service. All parties including the contractor, COR and interested government personnel must agree on the schedule of work.

5.2.3. Itemized electronic copies of all completion records shall be sent to the COR, within five (5) days of completing the work, for review and approval prior to submitting into WAWF.

5.3. The contractor shall perform Frequent Monthly OSHA safety inspections on the cranes listed in paragraph 5. (CLINs 0011, 0012, 0013, 0014, 0015)

5.3.1. The Frequent Monthly OSHA safety inspections shall be scheduled with the COR no less than one work week prior to performing the frequent monthly OSHA inspection. All parties including the contractor, COR and interested government personnel must agree on the schedule of work.

5.3.1.1. Monthly OSHA inspections shall not be scheduled for the month in which the Annual OSHA inspection falls.

5.3.2. The Frequent Monthly OSHA safety inspection shall be conducted using the manufacturer's inspection criteria, 29 CFR 1910 standard, and all applicable ASME consensus standards. The contractor shall provide a complete inspection record which includes the date of the inspection, signature of the person performing the inspection, crane serial number, or other identifier of all areas inspected and results of the periodic inspection to the COR within three (3) calendar days from the inspection date.

5.3.3. The Frequent Monthly OSHA safety inspection shall include critical items such as the brake, crane hooks, and entire length of the running ropes shall be inspected.

5.3.4. Any critical conditions or issues that could impact life safety of operators or others shall be provided to the COR immediately by the fastest means possible. Any non-critical conditions or issues requiring repair identified by the contractor during inspection shall be provided to the COR in writing within three (3) workdays.

5.3.5. Itemized electronic copies of all completion records shall be sent to the COR, within five (5) days of completing the work, for review and approval prior to submitting into WAWF.

5.4. Restorative Maintenance This shall not be construed to mean that the contractor has exclusive rights to perform all restorative maintenance. The Government reserves the right to perform restorative maintenance in-house as required.

5.4.1. Scheduled Restorative Maintenance (CLIN 0016)

5.4.1.1. All requests for restorative maintenance shall come from the COR based off WOs (work orders) submitted by the government. The COR shall notify the contractor for a RFQ with identifying asset information and issue to be repaired.

5.4.1.2. The contractor shall respond to the RFQ with a written cost estimate within three (3) workdays. The cost estimate will include all materials and labor costs associated with the restorative maintenance. The contractor shall not start any restorative maintenance until the estimate has been approved by the COR.

5.4.1.3. Approved restorative maintenance shall be scheduled with the COR within two (2) days of the approval for work to begin within the next five (5) days. All parties including the contractor, COR and interested government personnel must agree on the schedule of work.

5.4.1.4. Once restorative maintenance has begun, the contractor shall work in a continuous effort to restore the crane to full 100% operational use. This service shall not exceed five (5) working days from the start of the service.

5.4.1.5. Written approval shall be obtained from the COR to exceed the five (5) day restorative maintenance time period. Request must include a detail justification on why more time is needed for repairs. Approval shall be obtained before the five (5) day period has elapsed.

5.4.1.6. Itemized electronic copies of all completion records shall be sent to the COR, within five (5) days of completing the work, for review and approval prior to submitting into WAWF.

5.4.2. Emergency Restorative Maintenance (CLIN 0017)

5.4.2.1. All requests for emergency restorative maintenance shall come from the COR based off WOs (work orders) submitted by the government. The COR shall notify the contractor for a RFQ with identifying asset information, issue to be repaired, and urgency.

5.4.2.2. The contractor shall begin diagnosing the crane failure within two (2) hours of being notified by the COR.

5.4.2.3. The contractor shall respond to the RFQ with a written cost estimate within two (2) hours of completing diagnosis. The cost estimate will include all materials and labor costs associated with the repair. The contractor shall not start any repairs until the estimate has been approved by the COR.

5.4.2.4. Approved emergency restorative maintenance shall be scheduled with the COR within two (2) hours of the approval for work to begin within the next 24 hours. All parties including the contractor, COR and interested government personnel must agree on the schedule of work.

5.4.2.5. Once emergency restorative maintenance has begun, the contractor shall work in a continuous effort to restore the crane to full 100% operational use. This service shall not exceed three (3) working days from the start of the service.

5.4.2.6. Written approval shall be obtained from the COR to exceed the three (3) day restorative maintenance time period. Request must include a detail justification on why more time is needed for repairs. Approval shall be obtained before the three (3) day period has elapsed.

5.4.2.7. Emergencies may occur at any location on the installation and may require the Contractor to respond at the breakdown site.

5.5. Parts/Materials: Parts and materials for preventative maintenance and restorative maintenance described in paragraphs 5.1 thru 5.4 shall be provided by the contractor. The parts/materials shall be standard parts in new or equivalent to new condition. The materials/parts replaced under this contract shall be subject to the commercial warranty associated with individual materials/parts. (CLIN 0018)

5.5.1. All parts and materials needed for the annual OSHA inspections in 5.1, semi-annual PMs in 5.2, and monthly OSHA inspections in 5.3 shall be included in the cost of each service and shall not be billed separately.

5.5.2. Only Parts and materials needed for restorative maintenance in 5.4 shall be billed as parts/materials.

5.6. The contractor must correct deficiencies created while the contractor is executing maintenance in paragraphs 5.1 – 5.3 identified by the COR at no cost to the government.

5.7. Contractor shall dispose of any Hazardous waste in accordance with applicable Pennsylvania Department of Environmental Protection (PADEP) laws and regulations off depot.

5.8. Proper care must be taken to prevent damage to all Government assets including but not limited to the cranes being serviced.

5.9. Invoicing: Invoices shall be submitted into WAWF by the 10th day of the following month for all services preformed the month prior to.

5.9.1. Itemized electronic copies of all completion records shall be sent to the COR, within five (5) days of completing the work, for review and approval prior to submitting into WAWF.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Traffic Supervision

AR 190-16 Physical Security

AR 190-45 Law Enforcement Reporting

AR 200-1 Environmental Protection and Enhancement

AR-385-10 Army Safety Program

AR 530-1 Operations Security (OPSEC)

AR 6000-85 Army Substance Abuse Program

Version

Occupational Health Program

Occupational Safety and Health Standards

Federal Acquisition Regulations (FAR) Subpart 9.5 Organizational and Consultant Conflicts

Vehicle Code of the Commonwealth of Pennsylvania

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Method / By Whom Desired Outcomes

inspection and lift/load test for each of the five (5) cranes

inspection of OSHA reports / COR Inspection and test IAW OSHA and certificate to operate the crane or repairs required to meet requirements

Validated User/Customer Complaints

/ COR

Preventative maintenance is conducted, documentation created and equipment remains operational

inspection of OSHA reports / COR Inspection and test IAW 29 CFR 1910 and all applicable ASME consensus standards to operate the crane or repairs required to meet requirements

Perform Restorative Maintenance

Maintenance on each of the five (5) cranes

Validated User/Customer Complaints

/ COR

Repairs conducted and equipment is operational

TECHNICAL EXHIBIT 2

Deliverables Schedule

- Annually

5.1.3 5.3.4

5.1.3 5.3.4

5.4.1.2 5.4.2.3

TECHNICAL EXHIBIT 3

Inspection and PM Schedule

Asset

Service

E1183 150 Ton Crane Crawler

LS518

Annual OSHA Inspection (5.1)

X

Semi-Annual PM (5.2)

X

X

E1184 80 Ton Link-Belt

RTC-8080

Annual OSHA Inspection (5.1)

X

Semi-Annual PM (5.2)

X

X

E1145 45 Ton Grove Rough Terrain

RT600E

Annual OSHA Inspection (5.1)

X

Semi-Annual PM (5.2)

X

X

E1146 250 Ton Grove All Terrain

GMK6250L

Annual OSHA Inspection (5.1)

X

Semi-Annual PM (5.2)

X

X

U8039 6560 Lbs.

Spyder Crane

MC305CRM-2

Annual OSHA Inspection (5.1)

X

Semi-Annual PM (5.2)

X

X