2 PWS and PRS For CYS Camp June 2-12 2023.docx

PERFORMANCE WORK STATEMENT

FOR

Child & Youth Symposium Camp Hawaii Army National Guard (HIARNG)

1.0 General: Contractor will provide facilities and services to conduct our Annual Child and Youth Symposium Camp on Jun 2 – 12, 2023 in support of the Hawaii National Guard’s Child and Youth Program.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to facilitate the symposium camp which include providing meals, lodging, and facilitate activities for approximately 36 participants and staff adult members for the Annual Youth Symposium on 2-9 Jun 2023, and approximately 48 participants and staff adult members for the Annual Child Symposium on 9-12 Jun 2023. Contractor will also provide certified lifeguard for all swimming activities, and certified staff to execute the high ropes course.

1.2 Background: Youth Symposium and Annual Camps are training events for ages 6-18 that bring together youth within the State. This training events provide leadership and collaborative partnership experiences and assist school-aged youth ages 6-18 with the development of personal, life skills and resilience. The targeted attendees are HIARNG member’s school-aged population within reasonable commuting distance to meet the specific objectives found in AR 215-1.

1.3 Period of Performance (PoP): The Period of Performance shall be from 1600 June 02, 2023, to 1100 June 12, 2023.

1.4 General Information:

1.4.1 Place and Performance of Services: From June 2nd, 2023, to June12th 2023 the contractor shall provide services between the hours 0800 to 1700 Saturday through Tuesday and 0800 to 1100 on Monday. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Camp Environment over Hotel Environment: Camp site allows the school-aged youth ages 6-18 to be in a concentrated area with the youth coordinator and the volunteers. If the symposium/annual camp was held in a hotel the youth will be spread out on various floors and often separate towers (depending on location). There will not be enough staff to monitor them. The camp environment also allows for the leadership training through the high ropes course. There is no hotel that can offer that. This training is part of the resilience training.

1.4.3 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.4. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.5 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.7 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: None will be issued.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): None required.

5.0 Requirements: The contractor shall provide meeting and breakout rooms, lodging with individual beds, and meals for the Hawaii National Guard Child and Youth Symposium Annual Camp, June 2-12, 2023, for 30 school-aged youth ages 6-18 and 6 adult volunteers.

5.1 Provide a qualified lifeguard for all ocean and pool activities.

5.2 Provide qualified staff to supervise and conduct the high ropes course on their facilities. The contractor shall provide a safety brief to all participants before the activity. Each participant will complete and return the camps waiver before the activity. There will be no more than 6 no less than 4 staff members conducting the activity.

5.2.1 Participants will be required to sign a physical waiver before they are allowed to participate in the High Ropes Course. A copy of this waiver will be held by the Lead Child and Youth Program Coordinator during the participant’s time at the facility. The original copy will be given to the contractor of the services. The high ropes course is part of the resiliency and leadership training set forth by the CYSS Funding resource guidance of QCYS funds under specific tasks.

5.3 Room reservations/Check In

5.3.1 Individual beds must be available for 36 attendees for the Youth Symposium on 2-9 Jun 2023, and 48 attendees for Child Symposium on 9-12 Jun 2023. Separate rooms will be available for males and females from June 2-12, 2023.

(At Least Total 36 Beds) 2-9 Jun 2023 (7 nights) **Meeting Room for 40 persons Youth Symposium (13-18 yrs old)

4 cabins (12 guest per cabin, or at least 48 beds) 9-12 Jun 2023 (3 nights) **Meeting Room for 50 persons Child Symposium (6-12 yrs old)

5.6.2 Catering will provide alternative meals for attendees with food allergies at no additional cost.

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1 Provide a qualified lifeguard for all ocean and pool activities

5.2 Provide qualified staff to supervise and conduct the high ropes course on their facilities.

Ver. June 2021