2 Notice to Offeror Tama Hills Grass.pdf

DDEPARTMENTT OFF THEE AIRR FORCE

3374thh Airliftt wingg

1 Jun 2023

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKBB

Unit 5228, Bldg 620, Yokota Air Base Fussa-shi Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA520923Q0044, Tama Hills Bent Grass Greens Renovation Project for 374 FSS/FSWG

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Airlift Wing Acquisition Flight, PKBB, Mio Miyabayashi, Contract Specialist at Commercial: 042-551-6120, 042-552-2511 Ext. 5-8911 or e-mail mio.miyabayashi.jp@us.af.mil. The Contracting Officer, Warren Benjamin, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-9643 or e-mail benjamin.warren.7@us.af.mil.

Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Site Visit:

(1) Site Visit. Site visit will be conducted at Tama Hills Golf Course at 1000 hours on 12 Jun 2023, Japan Standard Time (JST). Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the site visit, the offerors shall notify to Mio Miyabayashi, Contract Specialist, at 042-551-6120 (Fax 042-551-0973) or mio.miyabayashi.jp@us.af.mil on or before 8 Jun 23.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S.

installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S.

installation. The offerors who require an escort must arrive NLT 0945 hrs at the Main Gate at Tama Hill. Individuals requiring access to the US installation must show up 15 minutes prior to the site visit start time.

(4) Should questions arise from the site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above prior to the date of site visit / not later than 14 Jun 23.

Information provided at this site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

d. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE (NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address.

Enter " CAGE/NCAGE" before the number. If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/CageTool/home

e. SAM registration. The offeror is recommended to register with System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/.

2. If you have any questions, please contact the Contract Specialist listed in paragraph 1.a.

BENJAMIN WARREN

Contracting Officer

WARREN.BENJAMI

N.D.1065670719

Digitally signed by

WARREN.BENJAMIN.D.1065670

Date: 2023.05.25 12:56:29 +09'00'