2 Narrative Response Form OAA HPDP NOFA FY25 .xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- PE-29016-NONST-2024-000000006
- Issued by
- Cherokee County, Georgia
About this file
This document is a Notification of Funding Availability (NOFA) issued by the Atlanta Regional Commission (ARC) for the provision of eight evidence-based health promotion, disease, and injury prevention program workshops for older adults, adults with disabilities, and informal caregivers across the 10-county ARC Planning and Service Area in Georgia, including Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, and Rockdale counties. The NOFA covers the period from July 1, 2024, to June 30, 2025. The ARC is seeking proposals from potential applicants capable of delivering these workshops, with all questions and responses from the Pre-Proposal Conference to be posted on the ARC website by May 16, 2024.
The NOFA encourages the development of fee-for-service opportunities to promote sustainability, and applicants must explain their plans for onboarding new volunteers, determining participant satisfaction, ensuring program fidelity, and resolving client issues. Applicants must also describe their experience with data collection, reporting, and quality assurance, as well as their plans for addressing the digital divide and serving individuals with limited access to technology.
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Other files
| File | Type | Posted |
|---|---|---|
| ARCOAA_1.PDF | ||
| 4 Financial Components Workbook OAA HPDP FY25.xlsx | XLSX spreadsheet | |
| 3 Applicant Transmittal Cover Page OAA HPDP F.docx | DOCX document | |
| 6 UCM Training Manual.pdf | ||
| 5 DHS pre award risk assessment form.xlsx | XLSX spreadsheet | |
| Directions for Responding.pdf | ||
| Addendum _ Questions and Answers.pdf | ||
| NOFA Packet.pdf |
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Text version
Sheet1
| Yes | |
| No | |
| INSTRUCTIONS |
All questions under each section in this template must be answered. All responses to each question are to be specific, detailed, and succinct, but may not exceed a character count of 2500 (approximately three paragraphs).
| Organization Capacity: |
| - This entire section is required. |
| Service Proposals: | ||
| - Complete all questions for each Evidence Based Program included in the proposal. | ||
| - Click the box next to each service listed below and select Yes or No next to each service for which you are proposing. | ||
| * all EBP services marked with an asterisk are required | ||
| SERVICES | Are you applying for ARC funding for this service? (Yes/No) | |
| *Aging Mastery Program | ||
| *Bingocize | ||
| *Chronic Disease Self Management Program | ||
| *Chronic Pain Self Management Program | ||
| *Diabetes Self Management Program | ||
| *Matter of Balance | ||
| *Powerful Tools for Caregivers | ||
| *Tai Chi for Arthritis and Falls Prevention | ||
| Other 1 (explain) | ||
| Other 2 (explain) | ||
| Other 3 (explain) | ||
| ORGANIZATIONAL CAPACITY | (50pnts) |
| This entire section is required. Please adhere to the 2500 character limit for each question. If the answer to a question would be better illustrated in a table, in the narrative space provided indicate that "Table 1, Table 2, ...etc is included as an Appendix" Please then create and include an Appendix entitled "Tables." | |||
| Proposal Response Section: | |||
| 1) | How many individuals are certified to lead each of the eight programs? Please also indicate if your organization has Master Trainers on staff or dedicated volunteers and for which programs, and any other qualifications and capabilities of staff to provide services that will meet all program standards: | ||
| # Leaders | # MTs | ||
| *Aging Mastery Program | |||
| *Bingocize | |||
| *Chronic Disease Self Management Program | |||
| *Chronic Pain Self Management Program | |||
| *Diabetes Self Management Program | |||
| *Matter of Balance | |||
| *Powerful Tools for Caregivers | |||
| *Tai Chi for Arthritis and Falls Prevention | |||
| "Other 1" | |||
| "Other 2" | |||
| "Other 3" |
Narrative:
2) How many years has your organization had experience in providing and overseeing the delivery of the proposed Evidence Based Programs?
3) Who, at your agency, will be responsible for the administration of this grant? What is their experience with evidence-based programs, volunteer management, and outreach to target populations?
3.a Identify the number of full-time equivalents (FTEs) by job titles that will be devoted to this project:
4) Does your organization have the capacity to deliver programs during non-traditional business hours (e.g. after 6:00pm on weekdays and on weekends) to meet the availability of participants? Please explain:
5) What is your current reach for each of the programs? How many workshops have you offered and completed in the past 12 months? How many individuals have participated in each of the completed workshops in each different program in the past 12 months?
6) Do you intend to collaborate with any outside agency(ies) or organization(s) in the implementation of this grant? If so, please describe which organizations and how you intend to collaborate.
7) In addition to promoting through an agency website or social media, please describe your outreach plan to ensure that those most in need of thiese programs can learn about available workshops?
8) In addition to general outreach for program participant, volunteer and host location recruitment, what strategies will you use to specifically identify and engage communities identified as most at risk and/or priority populations as defined by the OAA?
9) Have you identified potential workshop locations in each of the 10 counties to be served? If so, please share both established locations and potential locations.
10) How will you use this grant to ensure that the number of available workshops is maintained across the region year over year?
11) What resources does your agency already have in place to leverage this grant to expand access of these programs (other grant funding, established volunteer network, sponsorships in place, set aside in your agency’s budget for workshop delivery, dedicated FTE currently overseeing workshop coordination, additional funding from other sources, etc.)?
11.a Describe any new or ongoing plans to obtain additional financial support or resources for these programs (if applicable)
12) What experience do staff/volunteers have with virtual delivery of evidence-based programs? Does your agency have appropriate technology available to provide virtual workshops (virtual platform subscriptions, webcam accessible devices, etc.)? What is the current level of virtually delivered workshops?
| 12.a | Additionally, how does your organization plan to address the digital divide and serve individuals interested in virtual participation but who may: | ||
| i) | Not have access to appropriate devises, | ||
| ii) | Not have consistent high -speed internet services, OR | ||
| iii) | Have a fear of technology or who have not had the opportunity to learn how to use technology |
13) What is your experience with participant data collection, data entry, and reporting?
14) Describe how your organization will ensure that they will work with the ARC to effectively resolve issues related to service delivery and clients
| 15) | Describe your steps for quality assurance. Include your process for: | ||
| a) | Monitoring for program fidelity for all delivered workshops | ||
| b) | Monitoring of any subcontractors | ||
| c) | Continuous quality improvement | ||
| d) | Ways in which you plan to support trained and certified workshop leaders |
16) The awarded grantee must ensure that all EBP data is collected and services are reported using the appropriate format established by DHS/DAS and/or the AAA. AAA staff will provide reporting and data entry training when necessary. Data collection and reporting activities may include data entry into DDS, pre/post participant surveys, and quarterly and annual reports. The grantee must designate at least one staff as the point person who will attend all applicable WellSky DAS Data System (DDS) trainings and be responsible for transmitting that learning back to all those who use the system in your organization. Describe how you will ensure all staff needing access to DDS will be trained internally and monitored to ensure they are recording all data properly for evidence-based programs.
17) Outline the training your staff and volunteers receive for the function they serve in relation to this contract, including how often re-training occurs and who conducts the trainings. How many additional individuals do you expect to train over the project period and for what programs?
18) Describe how you handle multiple emergencies (i.e., severe weather, pandemics, etc.), and how your staff mobilizes to ensure client safety and continuity of service during the emergency
Service Proposals (30pnts)
This entire section is required. Please adhere to the 2500 character limit for each question. If the answer to a question would be better illustrated in a table, in the narrative space provided indicate that "Table 1, Table 2, ...etc is included as an Appendix" Please then create and include an Appendix entitled "Tables."
| Evidence Based Health Promotion Disease Prevention Services | |
| Proposal Response | |
| 1) | Identify all evidence-based programs you will offer in addition to the eight required programs, if applicable. Specify the number of workshops you propose to complete for each of the listed evidence-based programs through this grant opportunity? (if preferred, you may create a table and include in an appendicies for Tables and identify which appendix in the narrative field below) |
1.a. What is your annual projection for the total number of all EBP workshops your organization will host (including those proposed for this grant)?
2) How will you determine what type of workshop is wanted/needed by prospective participants for any given county/host location/virtual community.
3) Are workshops coordinated by your agency open to all community members, or do you allow closed workshops based on partnering host locations? Will the workshops offered through this opportunity be open to all eligible older adults, adults with disabilities, and caregivers? How will you prioritize participant registration?
4) Do you intend to charge participants a fee to register for or participate in any workshop supported with this funding? If the answer is yes, please explain and respond to 4.a.b. below:
| 4.a.b. | a) | Please explain how your agency will account for any cash contributions. | ||
| b) | Describe the billing process for fees. Attach copies of any materials used to solicit fees. (DAS encourages the development of fee-for- |
service opportunities, with the overall goal of sustainability)
5) How will you recruit and what is your process for onboarding new Volunteers? How many individuals will you need to train to meet your proposed workshop delivery goal?
6) How will your agency determine the participants’ satisfaction with the workshops?
7) Describe how you will resolve any client issues effectively and timely.
8) How will you ensure the workshops are delivered with strict adherence to each program’s fidelity requirements?
9) Describe your organization’s policies or procedures concerning client confidentiality and HIPAA compliance.
10) When, how, and how often will you meet with your trained program leaders? When, how, and how often will you plan to meet with any implementation or host location partners?
11) Finally, please explain how and why you came to the decision to apply for this NOFA, and what makes your agency the best to successfully oversee the administration of this grant.
&A Narrative Response Form OAA HPDP NOFA FY25
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PROPOSAL NARRATIVE RESPONSE TEMPLATE
OAA HPDP NOFA FY25
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