2-Letcher County Blackey Water Plant Demolition RFB Final as of 10 28 25.pdf

REQUEST FOR BID

REQUEST FOR BIDS

DEMOLITION SERVICES -

Due November 6th, 2025 at 9:00 am. EST

Letcher County Fiscal Court is procuring demolition services for a partial demolition at the Blackey Water Plant located at 265 Main Street Loop, Blackey, KY 41804 in support of flood disaster damage.

Bid Submission:

● Bids and all required forms shall be submitted through the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than November 5th, 2025 at 9:00 AM, local time (EST). Submissions received after the due date and time will be considered non-responsive and will not be considered.

● Bids will be opened on November 5th, 2025 at 10:00 a.m. ET at the Letcher County Judge Executive's Office.

● Award will occur at the Fiscal Court meeting scheduled for November 6th, 2025 at 10:00

am. EST

● Optional pre-bid meetings for the partial demolition of Blackey Water Plant will be held on Thursday October 30, 2025 at 3:00 PM EST and Tuesday November 4, 2025 at

10:00 AM EST.

● Questions regarding bids should be submitted in the procurement portal. For questions regarding procurement portal navigation, email: procurement@erassist.com

● BID BOND OR CASHIERS CHECK OF 10% of BID AMOUNT (of all properties bid on) is required. Bid bond (soft copy) can be uploaded to the procurement portal. If submitting a hard copy, a cashier’s check must be submitted to the Letcher County Fiscal Court, at 156 Main St. Suite 107, Whitesburg, KY 41858, by the submission due date and time.

● Proof of liability coverage and workers compensation insurance is required and shall be submitted in the procurement portal.

● Successful bidders must be compliant with all applicable Federal, State, and Local laws.

● Letcher County Fiscal Court reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the respondent whose offer is most advantageous to, and in the best interests of the County.

● Letcher County Fiscal Court is an Equal Opportunity Employer. All companies, including women, minority, and veteran owned businesses are encouraged to submit a bid.

4663 Letcher County Blackey Water Plant Demolition 1/12 http://dfs.bonfirehub.com mailto:procurement@erassist.com

General Terms & Information

● All costs of disposal are the responsibility of the contractor. Costs in this bid are all-inclusive, including disposal transportation and tipping fees.

● There is no guarantee of the quantity of work. The structure may fall out of the program, be awarded to another contractor to meet state deadline requirements, or be demolished through another program.

● If the awarded contractor is not able to start work within 30 days of signed/countersigned contract or complete the work within 60 days of signed/countersigned contract; the county may award the work to the next vendor.

● A performance bond, in the form of a cashier’s check, on the part of the contractor for 100 percent of the contract price will be required prior to work starting.

● Work may not start until after an onsite meeting with the county’s team has been completed.

● Contractor must perform all work in strict accordance with all applicable Federal, State and Local codes and requirements.

● Contractor invoice must contain 4 before pictures and 4 after pictures from an app such as Solocator or GPS Camera which prints the GPS location and date on photo. Daily photos from app must also be provided to the Letcher County Team each day of work.

● During demolition, there must be no removal of trees. Tree removal is only allowed if it restricts demolition work of any structure, and only after proper documentation has been requested and received from the Letcher County Team prior to removal of the tree.

● Debris must be wetted if suspected to have asbestos. Letcher County also requests debris to be wetted if high dust and neighboring properties are nearby. Letcher County will not provide the water, source of the water, or water truck support.

● Any temporary crossings needed to be built to accommodate debris removal operations must be permitted by KDOW. The cost of building the structures will be borne entirely by the contractor doing the demolition. Temporary crossings will likely need to be removed as part of the KDOW permit; however they may stay in place if KDOW permit allows.

Letcher County Team will be available to assist the contractor with KDOW permit submission.

● Storing equipment on or accessing demolition properties from neighboring properties may be acceptable if the contractor obtains a signed right of entry form from the neighboring property owner and provides it to the Letcher County Team prior to entering private property. Any damage to neighboring property must be repaired.

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Scope of Work:

Services to be provided include:

● Complete removal/demolition of any and all water related structures conducive of water production inside the building.

● Complete removal/demolition of round concrete pumping station located near river

● Complete removal/demolition of partition block walls in front of building

● Complete removal/demolition of metal structures outside

● Concrete material shall be placed in the square sediment tank located at the rear of the building

● Green markings on tanks shall be removed

● Complete removal/demolition of fencing surrounding building (last to be removed)

● Verification that utilities are disconnected and that the premises are vacant must be done prior to beginning work.

● Permitted disposal (or recycling) of fuel tanks.

● Removal and proper disposal of demolition debris and household hazardous waste to an approved landfill (scale/tipping tickets are required) Debris must be wetted if required by the terms in this RFB.

○ There are no approved landfills in Letcher County (Laurel County and Boyd County have approved landfills, and are likely the closest. Pike County’s landfill may or may not accept the debris).

○ The Perry County Transfer station in Hazard, KY is accepting non-hazardous demolition debris.

○ Note: Concrete or asphalt *might* be accepted by local or state government road departments as part of beneficial reuse/recycling as revetment or millings. IF these government road departments will accept the concrete or asphalt, the equivalent of a ticket will be accepted (date stamped photo of delivery as well as a document/paper with approximate quantity/date/location with initials by someone at the government location). Letcher County Road Department will accept concrete from sidewalks or foundations to be recycled/used as streambank revetment. It will NOT accept concrete blocks.

Requested information through the DFS Portal (‘Requested Information’ section) is as follows,items marked with an asterisk (*) are required for submission, additional information can be uploaded in the ‘Alternate/Additional’ Submission section.

1. Bid Table *

2. References *

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In addition, the following forms are provided in this RFB. In lieu of signatures, Proposers must review each form and enter their response as directed in the Required Information section of the Portal. The confirmation or declaration statement respondents will be required to respond to for each form, as well as any documentation requirements, are provided in a gray box at the bottom of each Attachment. All responses must be true and accurate.

● Attachment 1: NON-COLLUSION DECLARATION

● Attachment 2: CERTIFICATION REGARDING LOBBYING

● Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

● Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

● Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

● Attachment 6: DRUG FREE WORKPLACE AFFIDAVIT

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265 Main Street Loop, Blackey, KY 41804

(37.139671, -82.980231)

Foundation type concrete slab

Acreage 0.40

Driveway type None

Sidewalks or Walkways Yes

Water Provider Letcher County Water

Water Meter Present Maybe

Electrical Provider AEP

Gross Living Space (sq ft) 2,400sqft

Link to Property Photos

4663 Letcher County Blackey Water Plant Demolition 5/12 https://erassist-files.s3.amazonaws.com/media/uploads/Blackey_Water_Plant_Demo_-_Photos.pdf

ATTACHMENT 1: NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

DFS Portal Confirmation / Declaration:

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)

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ATTACHMENT 2: CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of his or her knowledge and belief, that:

1. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S.

Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees the provisions of 31 U.S.C. Chap 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

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ATTACHMENT 3: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS 2 CFR §200.321

The City of Nicholls is required to take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

If contractors (including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the

Small Business Administration and the Minority Business Development Agency of the Department of Commerce

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

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ATTACHMENT 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY and VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

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ATTACHMENT 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE &

UPLOAD DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project? (Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project

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DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

If answered Yes, please upload Drug-free workplace policy

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