2-ITB- Rosefield Arbitrage Rebate Calculation.docx.pdf

ITB # AS 09/09/2025

1705\01\2353114.2

INVITATION TO BID – ARBITRAGE REBATE CALCLATION

SERVICE

September 9, 2025

The Housing Authority of the City of Alameda (AHA), through its nonprofit affiliate Island City Development (ICD), is requesting proposals from qualified firms to provide arbitrage rebate calculation services related to the tax-exempt bond financing of Rosefield Village, a newly constructed affordable housing development. This ITB outlines the scope of services required and proposal submission requirements for selecting a qualified arbitrage compliance consultant.

Project Background:

Rosefield Village is a 92-unit affordable rental housing project located at 727 Buena Vista Avenue in Alameda, California. The development was financed using a combination of Low-Income Housing Tax Credits (LIHTC), soft debt sources, and tax-exempt private activity bonds issued by the Alameda Public Financing Authority. In accordance with federal tax law, the project must undergo periodic arbitrage rebate calculations to ensure compliance with Section 148 of the Internal Revenue Code and U.S. Treasury Regulations. This RFP pertains specifically to a five-year rebate calculation for the bond issuance supporting Rosefield Village. This is a private placement bond.

SCOPE OF WORK

The selected firm shall provide a complete arbitrage rebate analysis, report, and filing support for the Rosefield Village tax-exempt bond issuance. Required tasks include:

1. Legal Document Review o Review bond documents to identify funds subject to rebate liability.

2. Yield Determination o Independently calculate the yield on the bonds.

3. Investment Transaction Analysis o Review and classify all investment and expenditure transactions provided by the trustee and/or servicer.

4. Rebate Liability Calculation o Compute the arbitrage rebate liability based on investment activity, and prepare comparative yield analysis.

5. Reporting and Certification o Provide a formal, auditable report summarizing the results and calculations, including all supporting schedules.

6. IRS Form 8038-T Preparation

Docusign Envelope ID: 7FBCD5BB-4921-4486-BDDC-2A28C3C9EE33 o If applicable, prepare and provide instructions for filing IRS Form 8038-T.

7. Timely Delivery o Submit final rebate report within 5–7 business days of receiving all required financial data.

COST OF PROPOSED SERVICES

For the quote submission, please submit the cost via Bonfire Bid Table Arbitrage Rebate Calculation (BT-13IZ). Below is the sample of the fee schedule:

Arbitrage Rebate Calculation

Service Cost of service:

Complete arbitrage rebate analysis, report, and filing support for the Rosefield Village tax-exempt bond issuance

CONTRACT

The Housing Authority’s standard professional services contract will be used. Please see

Attachment A for reference.

BID DEADLINES

Questions Due: Questions will be accepted on an ongoing basis. Questions shall be submitted via

Bonfire Public Q&A. The responses will be posted within the next business day unless the deadline has passed.

Bids Due: Bids will be accepted by email until 3:00 p.m., September 11, 2025. Bidders are responsible for ensuring that quotes are received on time. AHA does not afford a bidder an opportunity for re-submission of their bid. Quotes received after the due date and time will be rejected without consideration. Quotes shall be submitted via Bonfire at https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities.

SUBMISSIONS

Cover Letter: Please provide a cover letter with your contact and company information below:

Company Information

Legal Name of Company

Address

Telephone

Docusign Envelope ID: 7FBCD5BB-4921-4486-BDDC-2A28C3C9EE33 https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities

Type of Business:

• Corporation

• Partnership

• Individual

• Limited liability company

• Other

State of Incorporation or

Formation:

Confirmation of understanding of the scope and availability to meet deadlines

Signature:

Proposal: provide qualifications and description of experience with arbitrage rebate compliance for affordable housing bond issuances. The proposal shall also include information regarding the methodology or approach to delivering the scope of services.

Bid Table: Please complete the internal Bid Table- Arbitrage Calculation ( BT-13IZ)

Conflict of Interest: Please complete the vendor conflict of interest form at https://form.alamedahsg.org/Forms/A4Gpo prior to submitting bid.

Insurance: Please confirm you have the insurance and workers compensation coverage required in the contract. This will be collected after an award is made.

TERMS AND CONDITIONS

• Island City Development reserves the right to reject any or all proposals and to modify or cancel this RFP at any time.

• All work must comply with federal arbitrage rebate regulations, and the selected firm must indemnify the Housing Authority and ICD for errors or omissions.

• The selected firm will be required to sign a standard professional services agreement.

• All materials produced under this contract will be the property of the Housing Authority of the

City of Alameda and/or Island City Development.

ATTACHMENTS

• Attachment A: Standard AHA Contract (For Reference Purposes)

• Attachment B: Insurance Requirements

Docusign Envelope ID: 7FBCD5BB-4921-4486-BDDC-2A28C3C9EE33

Sylvia Martinez https://form.alamedahsg.org/Forms/A4Gpo

INVITATION TO BID – ARBITRAGE REBATE CALCLATION SERVICE