2-Information Requested to Assist in the Determination of Responsibility.pdf
PDF 121 KB Posted
- Attached to
- Glass Purchase and Install Services
- Solicitation number
- 170-26
- Issued by
- Fulton County, Georgia
About this file
This document is a Responsibility Determination Information Request form issued by Fulton County Schools (FCS) in Georgia for a glass purchase and installation services contract. The document specifies mandatory submission requirements that bidders must include with their bids to demonstrate organizational capability and financial responsibility. Bidders are required to submit responses on separate sheets of paper, preferably typewritten, and failure to provide complete and accurate information may result in bid rejection. The submission requirements cover four primary categories: organizational history and structure, client references, subcontractor identification, and litigation history.
The organizational information section requires bidders to provide a cover letter with corporate details, designated primary contact and project manager names, company history, organizational structure including management and permanent employees, and partnership or incorporation documentation. Bidders must also demonstrate current business licensing for Fulton County, Georgia and state registration, with the requirement that these credentials remain valid throughout the contract term. References must include a minimum of three school boards or similarly-sized clients for which comparable projects have been completed, with full contact information provided. Bidders must disclose all subcontractors and their utilization levels, and must report any previous contract defaults, bid denials for non-responsibility, or litigation involvement within the past ten years, including case numbers and brief explanations of disputed matters.
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Text version
INFORMATION REQUESTED TO ASSIST
IN THE DETERMINATION OF RESPONSIBILITY
Bidders shall provide the following information on attached sheets; this information shall be submitted with the bid in the format specified. Provide the response, to each section of the information, on a separate sheet of paper, preferably typewritten, and attached to the bid at the time it is submitted. Failure to provide information requested in complete and accurate detail may result in rejection of the bid.
1. History and Organizational Structure of the Firm
Provide a cover letter introducing the company and including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with FCS for contract negotiation and the name of the project manager. A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners; if incorporated indicate where and when. If the Contractor has changed names or incorporation status within the last five (5) years, then please list all of such preceding organizations and a brief reason for the change. Bidder shall also provide a business license indicating that the Bidder can conduct business in Fulton County, Georgia. Further, Bidder shall provide documentation showing that the Bidder is properly registered to conduct business in the State of Georgia. Bidder acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material term to this agreement.
2. References
List as references (names, addresses, contact persons, email, and toll-free phone numbers) a minimum of three (3) school boards or other clients of similar size and nature to FCS for which a project comparable to the scope of this project was completed.
3. Subcontractors
Indicate the names and addresses and degree of utilization of any and all subcontractors which would be used in the performance of this contract.
4. Previous Default
Indicate if you or any predecessor organization have ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances. If your firm or any successor organization is now involved in any litigation or in the past ten (10) years have been involved in litigation with owners, please list the parties to the litigation, the civil action number and a brief explanation of the matter.
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