2-HB 1295 Explained (4) (1).pdf
PDF 182 KB Posted
- Attached to
- Annual Financial Audit Services
- Solicitation number
- 994-25/27
- Issued by
- Harris County, Waco City, Texas
About this file
This is a vendor notification letter from Tomball Independent School District (ISD) in Texas regarding compliance requirements for contract execution under Texas House Bill 1295. The letter informs vendors that Tomball ISD is accepting proposals from public accounting firms to perform annual audit services for fiscal years 2025-2026 and 2026-2027, with options for three additional one-year renewals. The notification emphasizes that as of January 1, 2016, all vendors entering into contracts requiring Board approval must complete an online Form 1295 disclosure with the State of Texas prior to contract execution or purchase order issuance. The contract identification number required for the Form 1295 registration corresponds to the bid number assigned in the bidding documents.
Vendors must register and complete the Form 1295 electronically at the Texas Ethics Commission website (https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm), print the completed and signed form, and submit it to Tomball ISD's purchasing department at purchasing@tomballisd.net for filing with the state. Tomball ISD is classified as an "OTHER GOVERNMENTAL ENTITY" rather than a state agency. The letter emphasizes that failure to comply with this mandatory disclosure requirement constitutes a violation of law and prevents the district from executing the contract. This procedural requirement applies regardless of other contract terms and must be completed before any contractual obligations can be formalized.
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Text version
TOMBALL ISD
P: 281‐357‐3100 F: 281‐357‐3128 www.tomballisd.net
310 South Cherry Street • Tomball, TX 77375
Dear vendor, We are now prohibited from entering into a contract that requires Board approval after Jan 1, 2016 until the Vendor goes to the State site (see below and attached) and registers and completes a Form 1295 online, then prints it and submits it to the District to be filed with the State. I understand this is an onerous process but it is a violation of law if we fail to comply.
Please read the instructions below and attached (especially page 6) that explain what the State requires and how to comply.
Texas legislature passed HB 1295 requiring, as of Jan. 1, 2016, that a disclosure form be electronically filed for certain purchases made by Texas School Districts. When applicable, the process must be completed prior to contract execution or Purchase order issuance. You are receiving this letter because the Tomball ISD wishes to purchase certain products or systems from your company. The process and form you will complete online with the State of Texas requires a contract identification number. The contract identification number for such purchase is the bid number assigned on the bidding documents. Tomball ISD is identified as an "OTHER
GOVERNMENTAL ENTITY", NOT A STATE AGENCY.
You may register and complete the Form 1295 at:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Once completed and signed, please email copy to purchasing@tomballisd.net
Sincerely, Zack Boles
Assistant Superintendent of Finance
Tomball ISD
File details come from the government source that posted it. Updated .