2-FY 2022 CDBG Security Fence Installation Specifications.pdf

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SPECIFICATIONS AND CONTRACT DOCUMENTS

FY 2022 CDBG SECURITY FENCE INSTALLATION

HOFFMAN HOMES FOR YOUTH

ADAMS COUNTY, PENNSYLVANIA

For The Hoffman Homes for Youth Board of Directors

June 2026

Engineer's Project No. 3852.3.02.00

BIDDERS PLEASE NOTE:

Bidders requesting an explanation or interpretation of the Contract Drawings, specifications, or bidding documents for this project should submit questions online via the “Messages/Vendor Discussions” feature in PennBid. Please cite paragraph and page number in communications.

C.S. DAVIDSON, INC.

38 North Duke Street, York, PA 17401 | (717) 846-4805

50 West Middle Street, Gettysburg, PA 17325 | (717) 337-3021 322 N. Arch Street, Floor 3, Lancaster, PA 17603 | (717) 481-2991 www.csdavidson.com

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Typewritten Text 06/01/2026

The Specifications and Contract Documents contained herein (up to and including the

Supplementary Conditions) are based upon standardized documents prepared by

Engineer’s Joint Contract Documents Committee and issued and published jointly by the Organizations listed below. Project specific requirements, the impact of state and local laws and standard procedures of our office are reflected in modifications and supplements and/or deletions as required by C.S. Davidson, Inc.

TABLE OF CONTENTS

1. Invitation To Bid

2. Instructions To Bidders

3. Bid And Bid Bond

4. Agreement And Bond Forms

5. Standard General Conditions Of The Construction Contract EJCDC No. 1910-8 (1996 Edition)

6. Supplementary Conditions

7. Technical Provisions (Standard) (Required)

8. Technical Provisions (Detailed)

9. Federal (Required)

SECTION 1

Invitation to Bid

INVITATION TO BID

FY 2022 CDBG Security Fence Installation

Sealed bids will be received online via the PennBid Program (https://pennbid.bonfirehub.com) by Hoffman Homes for Youth, Adams County, Pennsylvania, until 10:00 a.m., Friday, June 19, 2026, for the following:

Contract No. 1 – FY 2022 CDBG Security Fence Installation: Work includes the installation of a new 7’ security fence.

Contract No. 2 – Access Gate and Electrical Installation: Work includes the installation of access gates, including security access and entrance features.

The bids will be publicly opened and read electronically, via PennBid’s website, at 10:00 a.m. (prevailing time), same date.

Copies of Bidding Documents for FY 2022 CDBG Security Fence Installation are available online and at no cost at https://pennbid.bonfirehub.com.

NOTE: The Hoffman Homes for Youth has authorized C.S. Davidson, Inc., to act on their behalf by opening bids.

A bid bond by acceptable surety or a certified check made payable to Hoffman Homes for Youth in the amount of 10% of the maximum bid must be provided by each bidder with their bid.

Each bidder must be prepared to submit evidence of his qualifications to perform the work.

Notice is hereby given to bidders that Contract No. 1 of this project is funded by the U.S. Department of Housing and Urban Development and is subject to the Davis-Bacon Act of March 3, 1931, as amended, and wages must be paid by contractors according to the U.S. Labor Department's Wage Decision included in the specifications; provisions of Section 3 of the Housing Act of 1968; and the President's Executive Order 11246 or any other order which prohibits discrimination in employment. In addition to the Equal Employment requirements of Executive Order 11246 regarding discrimination, the CONTRACTOR must establish a 6.9% goal for female participation and a 2.2% goal for minority participation in his/her aggregate on-site construction workforce for contracts in excess of $10,000.

Notice is hereby given to bidders that Contract No. 2 of this project is NOT funded by the U.S.

Department of Housing and Urban Development, and is NOT subject to the U.S. Labor Department’s Wage Decision and all associated forms and bidding qualifications; this contract is NOT subject to the provisions of the Pennsylvania Prevailing Wage Act approved August 15, 1961 (Act No. 442, P.L. 987), as amended.

https://pennbid.bonfirehub.com/

The Contract Time for Contract No. 1 is sixty (60) calendar days. The Contract Time for Contract No. 2 is sixty (60) calendar days.

Hoffman Homes for Youth reserves the right to accept any bid or reject any or all bids.

William Posner, Representative

Publish Dates: Tuesday, June 2, 2026, and Friday, June 5, 2026.

SEALED BIDS WANTED

Sealed bids will be received online via the PennBid Program (https://pennbid.bonfirehub.com) by Hoffman Homes for Youth, Adams County, Pennsylvania, until 10:00 a.m., Friday, June 19, 2026, for the following:

Contract No. 1 – FY 2022 CDBG Security Fence Installation: Work includes the installation of a new 7’ security fence.

Contract No. 2 – Access Gate and Electrical Installation: Work includes the installation of access gates, including security access and entrance features.

The bids will be publicly opened and read electronically, via PennBid’s website, at 10:00 a.m. (prevailing time), same date.

Copies of Bidding Documents for FY 2022 CDBG Security Fence Installation are available online and at no cost at https://pennbid.bonfirehub.com.

A bid bond by acceptable surety or a certified check made payable to Hoffman Homes for Youth in the amount of 10% of the maximum bid must be provided by each bidder with their bid.

Notice is hereby given to bidders that Contract No. 1 of this project is funded by the U.S. Department of Housing and Urban Development and is subject to the Davis-Bacon Act of March 3, 1931, as amended, and wages must be paid by contractors according to the U.S. Labor Department's Wage Decision included in the specifications; provisions of Section 3 of the Housing Act of 1968; and the President's Executive Order 11246 or any other order which prohibits discrimination in employment. In addition to the Equal Employment requirements of Executive Order 11246 regarding discrimination, the CONTRACTOR must establish a 6.9% goal for female participation and a 2.2% goal for minority participation in his/her aggregate on-site construction workforce for contracts in excess of $10,000.

Notice is hereby given to bidders that Contract No. 2 of this project is NOT funded by the U.S.

Department of Housing and Urban Development, and is NOT subject to the U.S. Labor Department’s Wage Decision and all associated forms and bidding qualifications; this contract is NOT subject to the provisions of the Pennsylvania Prevailing Wage Act approved August 15, 1961 (Act No. 442, P.L. 987), as amended.

Hoffman Homes for Youth reserves the right to accept any bid or reject any or all bids.

William Posner, Representative

Publish Dates: Tuesday, June 2, 2026, and Friday, June 5, 2026.

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SECTION 2

Instructions to Bidders

FY 2022 CDBG Security Fence Installation Engineer’s Project No. 3852.3.02.00 Specifications and Contract Documents Hoffman Homes for Youth, Adams County, PA

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Article 1. DEFINED TERMS

1.01 Terms used in these Instructions to Bidders, which are defined in the Standard General Conditions of the Construction Contract, have the meanings assigned to them in the General Conditions.

The term "apparent Successful Bidder" means the lowest qualified, responsible Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter provided) intends to make an award.

Article 2. QUALIFICATIONS OF BIDDERS

2.01 To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit, within five (5) days of Owner's request, written evidence such as financial data, previous experience and evidence of authority to conduct business in the jurisdiction where the Project is located. Each Bid contains a representation of Bidder's qualification to do business in the state where the Project is located, or covenant to obtain such qualification prior to award of the Contract.

Article 3. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

3.01 Before submitting a Bid, each Bidder must (a) examine the Bidding Documents thoroughly, (b) visit the site to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the Work, (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work, and (d) study and carefully correlate Bidder's observations with the Bidding Documents.

3.02 Reference is made to the Supplementary Conditions for the identification of those reports of investigations and tests of subsurface and latent physical conditions at the site or otherwise affecting cost, progress or performance of the Work, which have been relied upon by Engineer in preparing the Drawings and Specifications. Owner will make copies of such reports available to any Bidder requesting them.

These reports are not guaranteed as to accuracy or completeness, nor are they part of the Contract Documents. Before submitting his Bid, each Bidder will, at his own expense, make such additional investigations and tests as the Bidder may deem necessary to determine his Bid for performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

3.03 On request, Owner will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for submission of his Bid. Bidder shall fill all holes and cleanup and restore the site to its former condition upon completion of such explorations, investigations tests and studies.

3.04 The lands upon which the Work is to be performed, rights-of-way for access thereto, and other lands designated for use by Contractor in performing the Work are identified in the Supplementary Conditions or Drawings.

3.05 Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner or others.

3.06 Reference is made to Article 7 of the Supplementary Conditions for the identification and general nature of other work that is to be performed at the site by Owner or others (such as utilities or other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

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3.07 A detailed description of the Work is provided in the Technical Provisions (Detailed).

3.08 The submission of a Bid will constitute an incontrovertible representation by the Bidder that he has complied with every requirement of this Article and that the Bidding Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

Article 4. INTERPRETATIONS AND ADDENDA

4.01 All questions about the meaning or intent of the Bidding Documents shall be submitted to Engineer in writing via the “Messages/ Public Q&A” feature in PennBid. Replies will be issued by Addenda, posted within the “Bidding Documents” feature in PennBid and an email notification sent to all parties recorded as having received the Bidding Documents. Questions received less than five (5) days prior to the date for opening of bids will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Article 5. CONTRACT TIME

5.01 The number of days within which, or the date by which the Work is to be completed (the Contract Time), is set forth in the Bid Form and will be included in the Agreement.

Article 6. LIQUIDATED DAMAGES

6.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

Article 7. SUBSTITUTE AND “OR-EQUAL” ITEMS

7.01 The Contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by Contractor, if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the General Conditions.

Article 8. SUBCONTRACTORS, SUPPLIERS AND OTHERS

8.01 If the Supplementary Conditions require the identity of certain Subcontractors and other persons and organizations to be submitted to Owner in advance of the Notice of Award, the apparent Successful Bidder, and any other Bidder so requested, will, within seven (7) days after the day of the Bid opening, submit to Owner a list of all Subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the Work as to which such identification is so required. Such list shall be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization if requested by Owner. If Owner or Engineer after due investigation has reasonable objection to any proposed Subcontractor, other person or organization, either may, before giving the Notice of Award, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the contract shall not be awarded to such Bidder, but his declining to make any such substitution will not constitute grounds for sacrificing his Bid Security. Any Subcontractor, other person or organization so listed and to whom Owner and Engineer do not make written objection prior to giving of the Notice of Award, will be deemed acceptable to Owner and Engineer.

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8.02 In contracts where the Contract Price is on the basis of cost-of-the-work plus a fee, the apparent Successful Bidder, prior to the Notice of Award, shall identify in writing to Owner those portions of the Work that such Bidder proposes to subcontract, and after the Notice of Award, may only subcontract other portions of the Work with Owner's written consent.

8.03 No Contractor shall be required to employ any Subcontractor, other person or organization against whom he has reasonable objection.

Article 9. BID FORM

9.01 The Bid Form is included with the Bidding Documents for reference. Bidders shall complete the electronic Bid Form within PennBid (“Prepare Your Submission” tab).

9.02 A Bid price shall be indicated for each Bid item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

9.03 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to submit).

9.04 Bids by partnerships must be executed in the partnership name and submitted by a partner.

9.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to submit.

9.06 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

9.07 The address and telephone number for communications regarding the Bid shall be shown.

9.08 Bidder shall include in his Bid all cash allowances stated in the Bid Form. Cash allowances shall include those costs enumerated in the General Conditions.

Article 10. SUBMISSION OF BIDS

10.01 Bids shall be submitted online via the PennBid Program (https://pennbid.bonfirehub.com) no later than the time and date prescribed.

10.02 Other documentation required to be submitted with the Bid is described in Article 24 on the Bid Form.

Article 11. MODIFICATION AND WITHDRAWAL OF BIDS

11.01 Bids may be modified or withdrawn at any time prior to the due date and time prescribed.

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11.02 Bids may be withdrawn only as provided in Pennsylvania Act of January 23, 1974, P.L. 9:

"Any Bidder may withdraw his bid for consideration after the bid opening without forfeiture of the surety bid bond filed with the bid, if the price bid was submitted in good faith, and the bidder submits credible evidence that the reason for the price bid being substantially lower was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional and substantial arithmetical error or an unintentional omission of a substantial quantity of work, labor, material or services made directly in the compilation of the bid; provided (i) notice of a claim of the right to withdraw such bid is made in writing with the Owner within two business days after the opening of bids; and

(ii) the withdrawal of the bid would not result in the awarding of the contract on another bid of the same bidder, his partner, or to a corporation or business venture owned by or in which he has a substantial interest. No bidder who is permitted to withdraw a bid shall supply any material or labor to, or perform any subcontract or other work agreement for any person to whom a contract or subcontract is awarded in the performance of the contract for which the withdrawn bid was submitted without the written approval of the Owner."

Article 12. BIDS TO REMAIN OPEN

12.01 All Bids shall remain open for sixty (60) days after the day of the Bid opening, unless delayed due to required approvals of other governmental agency or sale of bonds, in which case, Bids shall be irrevocable for one hundred twenty (120) days in compliance with Pennsylvania Act No. 317 of 1978, as amended by Act No. 200 of 1982, but Owner may, in his sole discretion, release any Bid and return the Bid Security prior to that date.

Article 13. BID SECURITY

13.01 Bid Security shall be made payable to Owner in an amount of ten percent (10%) of the Bidder's maximum Bid price and in the form of a certified or bank check or a Bid Bond on form attached, issued by a Surety meeting the requirements of Article 5.01 of the General Conditions. Bidders using a different Bid Bond Form (other than attached form) will reimburse the Owner for legal costs to review other forms.

13.02 The Bid Security of the apparent Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security, whereupon it will be returned; if the apparent Successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security within fifteen (15) days of the Notice of Award, Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited.

The Bid Security of any Bidder whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the Effective Date of the Agreement (which term is defined in the General Conditions) by Owner to Contractor and the required Contract Security is furnished on the first day after the open period for bids contained in Article 12 herein. Bid Security of other Bidders will be returned within seven (7) days of the Bid opening.

Article 14. BASIS OF BID; EVALUATION OF BIDS

14.01 Bidders shall submit a Bid on a unit price basis or lump sum basis for each item of Work listed on the Bid Schedule.

14.02 The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price Bid for the item. The final quantities and Contract Price will be determined in accordance with Article 11.03 of the General Conditions.

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14.03 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Article 11.01 of the General Conditions.

Article 15. AWARD OF CONTRACT

15.01 Owner reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate contract terms with the apparent Successful Bidder and the right to disregard all nonconforming, nonresponsive or conditional Bids.

15.02 In evaluating Bids, Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements and alternates and unit prices if requested in the Bid forms.

It is the Owner's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid form, but Owner may accept them in any order or combination.

15.03 Owner may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the Work as to which the identity of Subcontractors and other persons and organizations must be submitted as provided in the Supplementary Conditions. Operating costs, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by Owner.

15.04 Owner may conduct such investigations as he deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed Subcontractors and other persons and organizations to do the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

15.05 Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner's satisfaction.

15.06 If the contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the Project.

15.07 A pre-award conference may, at the option of Owner, be scheduled at a time and place mutually acceptable to the apparent Successful Bidder and Owner.

15.08 If the contract is to be awarded, Owner will give the apparent Successful Bidder a Notice of Award within sixty (60) days after the day of the Bid opening.

Article 16. CONTRACT SECURITY AND INSURANCE

16.01 The General Conditions and the Supplementary Conditions set forth Owner's requirements as to performance and payment Bonds, as well as the type and amount of insurance required.

Article 17. SIGNING OF AGREEMENT

17.01 When Owner gives a Notice of Award to the apparent Successful Bidder, it will be accompanied by at least three (3) unsigned counterparts of the Agreement and all other Contract Documents. Within fifteen (15) days thereafter, Contractor shall sign and deliver at least three (3) counterparts of the Agreement to Owner with all other Contract Documents attached, including required bonds and Certificates of Insurance. Within ten (10) days thereafter, the Owner will deliver all fully signed counterparts to Contractor. Engineer will identify those portions of the Contract Documents not fully signed by Owner and Contractor and such identification shall be binding on all parties.

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Article 18. LAWS AND REGULATIONS

18.01 Bidders are referred to Article 6.09 of the Supplementary Conditions with regard to the applicability of certain laws and regulations specifically affecting this project. The General Conditions set forth responsibility for compliance with laws and regulations in general.

Article 19. SALES AND USE TAXES

19.01 Bidders are referred to the General Conditions regarding possible exemption from state sales and use tax. Each Bidder is responsible for determining the extent of such exemption, if any.

Article 20. COPIES OF BIDDING DOCUMENTS

20.01 The Bidding Documents are available for examination online and at no cost at any time via the PennBid Program (https://pennbid.bonfirehub.com).

20.02 Complete sets of Bidding Documents shall be used in preparing Bids. Neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

20.03 Owner and Engineer in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

Article 21. OPENING OF BIDS

21.01 Bids will be opened publicly.

21.02 When Bids are opened publicly, they will be opened, and read electronically, via PennBid’s website. Following the opening of bids, an abstract of the amounts of the base Bids and major alternates (if any) will be made via a Public Notice on PennBid (https://pennbid.bonfirehub.com).

Article 22. REDUCTION IN SCOPE OF WORK

22.01 The Owner fully intends to construct the work for which bids are solicited. However, the Owner specifically reserves the right, which all Bidders acknowledge by submission of a bid, to reduce quantities and/or eliminate portions of the project to meet available finances. Reduction of quantities or elimination of portions of the project will not constitute grounds of additional or compensatory charges to the low bidder.

Article 23. PRE-BID CONFERENCE

23.01 A pre-bid conference has not been scheduled.

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Article 24. SPECIAL REQUIREMENTS - COMMUNITY DEVELOPMENT BLOCK

GRANT PROJECTS

24.01 Bidders shall note that failure to include executed copies of the following documents will render his bid non-responsive:

• Non-Collusion Affidavit of Prime Bidder

• Certification of Non-Segregated Facilities and Non-Employment of Illegal Alien Labor

• Public Works Employment Verification Form

• Certification of Bidder Regarding Equal Employment Opportunity

• Minority and Women’s Business Enterprise Bidder Instructions

• MBE/WBE Contract Solicitation and Commitment Statement

• Minority and Women Business Enterprise Bidder Certification

• Section 3 Bidder Instructions

• Section 3 Clause

• Section 3 Work Force Needs Table

• Section 3 Contract Solicitation and Commitment Statement

• Contractor’s Certification of Compliance – Section 3

• Subcontractor’s Certification of Compliance – Section 3

• Statement of Bidder Qualifications

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SECTION 3

Bid and Bid Bond

Contract No. 1 3-1

BID

THIS FORM IS PROVIDED FOR CONVENIENCE ONLY.

ALL BIDS SHALL BE SUBMITTED ONLINE VIA PENNBID’S

“PREPARE YOUR SUBMISSION” TAB.

PROJECT: FY 2022 CDBG Security Fence Installation

Contract: Contract No. 1 – FY 2022 CDBG Security Fence Installation

TO: Hoffman Homes for Youth

(OWNER)

815 Orphanage Road

(ADDRESS)

Littlestown, PA 17340

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including, without limitations, those dealing with the disposition of Bid Security. This Bid will remain open for sixty (60) days after the day of Bid opening unless delayed due to required approvals of other governmental agency or sale of bonds, in which case, Bids shall be irrevocable for one hundred twenty

(120) days in compliance with Pennsylvania Act No. 317 of 1978, as amended by Act No. 200 of 1982.

BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within fifteen (15) days after the date of OWNER's Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

A. BIDDER is qualified to conduct business in Pennsylvania, or

B. BIDDER will obtain such qualification prior to Award of the Contract;

C. BIDDER has examined copies of all the Contract Documents and of the following addenda:

DATE NUMBER

(receipt of all of which is hereby acknowledged) and also copies of the Invitation to Bid and Instructions to Bidders;

D. BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work, and has made such independent investigations as BIDDER deems necessary;

E. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a

3-2 corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER; and

F. BIDDER has been furnished with applicable prevailing minimum wage predetermination for this project and acknowledges that they are incorporated in this Bid.

4. BIDDER agrees that the Work will be substantially completed on or before the dates or within the number of calendar days indicated in the Agreement.

5. BIDDER accepts the provisions of the Agreement as it pertains to liquidated damages in the event of failure to complete the Work on time.

6. The following documents are attached to and made a part of this Bid:

A. Required Bid Security in the form of bid bond or certified check.

B. Non-collusion Affidavit of Prime Bidder.

C. Certification of Non-Segregated Facilities and Non-Employment of Illegal Alien Labor

D. Certification of Bidder Regarding Equal Employment Opportunity

E. Minority and Women’s Business Enterprise Bidder Instructions

F. MBE/WBE Contract Solicitation and Commitment Statement

G. Minority and Women Business Enterprise Bidder Certification

H. Section 3 Bidder Instructions

I. Section 3 Clause

J. Section 3 Work Force Needs Table

K. Section 3 Contract Solicitation and Commitment Statement

L. Contractor’s Certification of Compliance – Section 3

M. Subcontractor’s Certification of Compliance – Section 3

N. Statement of Bidder Qualifications

O. A tabulation of Subcontractors and other persons and organizations required to be identified in this Bid.

P. Effective January 1, 2013, all Public Works Construction Contractors and Subcontractors shall comply with the Federal E-verify Program (EVP) operated by the United States Department of Homeland Security:

(1) All Public Works Contractors or Contractors shall submit and execute a Public Works Employment Verification Form, attached herein, with any bid of $25,000 or greater.

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(2) Subcontractors shall submit a copy of the Public Works Employment Verification Form before any onsite or offsite work begins, unless the combined value of the contractor and the subcontractor work is less than $25,000.

7. The terms used in this Bid, which are defined in the General Conditions of the Construction Contract, included as part of the Contract Documents have the meanings assigned to them in the General Conditions.

8. BIDDER will complete the Work for the following price(s):

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CONTRACT NO. 1 BID SCHEDULE

NOTE: Words have been abbreviated as follows:

Word Abbreviation Word Abbreviation Lineal Feet L.F. Lump Sum L.S.

Bid Item No. Bid Item Description

Estimated Quantity

Unit of Payment

Unit Price

Estimated Total

2. MISCELLANEOUS / SITE WORK PAYMENT ITEMS

2.01 Mobilization 1 L.S. Job $

2.08 Finish Grading and Seeding 1 L.S. Job $

2.71 7’ Tall Ornamental Fence 1,535 L.F. $ $

TOTAL AMOUNT OF CONTRACT NO. 1 BID BASED

ON ESTIMATED QUANTITIES: $ ________________________________

TOTAL AMOUNT OF CONTRACT NO. 1 BID (written in words)

SUBMITTED ON _____________________________, 20_____.

TABULATION OF ALL SUBCONTRACTORS

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Contract No. 2 3-1

BID

THIS FORM IS PROVIDED FOR CONVENIENCE ONLY.

ALL BIDS SHALL BE SUBMITTED ONLINE VIA PENNBID’S

“PREPARE YOUR SUBMISSION” TAB.

PROJECT: FY 2022 CDBG Security Fence Installation

Contract: Contract No. 2 – Access Gate and Electrical Installation

TO: Hoffman Homes for Youth

(OWNER)

815 Orphanage Road

(ADDRESS)

Littlestown, PA 17340

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including, without limitations, those dealing with the disposition of Bid Security. This Bid will remain open for sixty (60) days after the day of Bid opening unless delayed due to required approvals of other governmental agency or sale of bonds, in which case, Bids shall be irrevocable for one hundred twenty

(120) days in compliance with Pennsylvania Act No. 317 of 1978, as amended by Act No. 200 of 1982.

BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within fifteen (15) days after the date of OWNER's Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

A. BIDDER is qualified to conduct business in Pennsylvania, or

B. BIDDER will obtain such qualification prior to Award of the Contract;

C. BIDDER has examined copies of all the Contract Documents and of the following addenda:

DATE NUMBER

(receipt of all of which is hereby acknowledged) and also copies of the Invitation to Bid and Instructions to Bidders;

D. BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work, and has made such independent investigations as BIDDER deems necessary;

E. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a

3-2 corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER; and

F. BIDDER has been furnished with applicable prevailing minimum wage predetermination for this project and acknowledges that they are incorporated in this Bid.

4. BIDDER agrees that the Work will be substantially completed on or before the dates or within the number of calendar days indicated in the Agreement.

5. BIDDER accepts the provisions of the Agreement as it pertains to liquidated damages in the event of failure to complete the Work on time.

6. The following documents are attached to and made a part of this Bid:

A. A tabulation of Subcontractors and other persons and organizations required to be identified in this Bid.

B. Effective January 1, 2013, all Public Works Construction Contractors and Subcontractors shall comply with the Federal E-verify Program (EVP) operated by the United States Department of Homeland Security:

(1) All Public Works Contractors or Contractors shall submit and execute a Public Works Employment Verification Form, attached herein, with any bid of $25,000 or greater.

(2) Subcontractors shall submit a copy of the Public Works Employment Verification Form before any onsite or offsite work begins, unless the combined value of the contractor and the subcontractor work is less than $25,000.

7. The terms used in this Bid, which are defined in the General Conditions of the Construction Contract, included as part of the Contract Documents have the meanings assigned to them in the General Conditions.

8. BIDDER will complete the Work for the following price(s):

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CONTRACT NO. 2 BID SCHEDULE

NOTE: Words have been abbreviated as follows:

Word Abbreviation Word Abbreviation Lineal Feet L.F. Lump Sum L.S.

Bid Item No. Bid Item Description

Estimated Quantity

Unit of Payment

Unit Price

Estimated Total

2. MISCELLANEOUS / SITE WORK PAYMENT ITEMS

2.01 Mobilization 1 L.S. Job $

2.08 Finish Grading and Seeding 1 L.S. Job $

9. ELECTRICAL CONSTRUCTION PAYMENT ITEMS

9.01 Electrical Construction 1 L.S. Job $

TOTAL AMOUNT OF CONTRACT NO. 2 BID BASED

ON ESTIMATED QUANTITIES: $ ________________________________

TOTAL AMOUNT OF CONTRACT NO. 2 BID (written in words)

SUBMITTED ON _____________________________, 20_____.

TABULATION OF ALL SUBCONTRACTORS

K:\385230200\Contract Administration\Specs\Section 3 PB - Contract No. 2.docx

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BID BOND

KNOW ALL MEN BY THESE PRESENTS that we, (hereinafter called the “Principal”) as Principal, and a corporation authorized to transact business in Pennsylvania, and having its principal office at

(hereinafter called the “Surety”) as surety, are held and firmly bound unto

(hereinafter called the “Obligee”) as Obligee, in the sum of

DOLLARS ($ ),

lawful money of the United States of America; for the payment of which we bind ourselves, and each of our respective heirs, legal representatives, successors, and assigns, jointly and severally, by these presents, on this day of , 20 .

WITNESSETH THAT:

WHEREAS, said principal is herewith submitting to the Obligee a proposal to perform the contract work for the Obligee’s, proposed pursuant to plans, specifications and other Contract Documents incorporated into said proposal by reference; and it is a condition of the Obligee’s receipt and consideration of said proposal that the proposal be accompanied by bid security to be held by the Obligee on terms embodied herein.

THEREFORE, the condition of this obligation is that if said principal shall furnish a performance bond, payment bond, and insurance certificates to the Obligee upon the Obligee’s delivery to the principal of fifteen days notice of intention to accept his proposal and to make a formal award of contract to him, and shall enter into such contract in all respects as required by said Contract Documents, then this obligation shall be void; but otherwise it shall remain in full force, and the principal and surety will pay to the Obligee the difference between the amount of the Principal’s accepted bid(s) and any higher amount for which the

Obligee may contract for the required work, plus any advertising, architect’s, legal and other expenses

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incurred by the Obligee by reason of the default; provided, however, that the obligations of the Surety hereunder shall not exceed the amount of this bond together with the interest.

IN WITNESS WHEREOF, the Principal and Surety, intending to be legally bound, have executed this bond the day and year aforementioned.

(Individual Principal)

(SEAL)

Witness: (Signature of Individual)

Trading and doing business as

(Partnership Principal)

(SEAL)

(Name of Partnership) Witness:

By:

(SEAL) (Partner)

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(Corporation Principal)

(Name of Corporation)

ATTEST:

Title or (if appropriate)

*By:

(Authorized Representative) Witness or Attest:

*Attach appropriate proof, dated as of the same date as the Bond, evidencing authority to execute in behalf of the Corporation.

(Corporation Surety)

Witness or Attest:

**By:

(CORPORATE SEAL)

**Attach an appropriate power of attorney, dated as of the same date as the Bond, evidencing the authority of the Attorney-In-Fact to act in behalf of the Corporation.

N:\Admins\2-Project Execution\Specifications\Bid Bond (complete).docx

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of ________________________________________)

County of _______________________________________)

______________________________________, being first duly sworn, deposes and says that:

1) He/She is (Owner, Partner, Officer, Representative or Agent) of __________________, the bidder that has submitted the attached Bid;

2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3) Such Bid is genuine and is not a collusive or sham Bid;

4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted, or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached Bid or of any other bidder, or to fix any overhead, profit, or cost element for the Bid prices or the Bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the ___________________________________ or any person interested in the proposed Contract; and

Owner

5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its officers, partners, agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed

Subscribed and sworn to before me this _________ day of __________________, 20__

Title __________________________________

My commission expires _______________________________

CERTIFICATION OF NON-SEGREGATED FACILITIES

AND NON-EMPLOYMENT OF ILLEGAL ALIEN LABOR

The Bidder certifies that he/she does not maintain or provide for his/her employees any segregated facilities at any of his/her establishments, and that he/she does not permit his/her employees to perform their services at any location, under his/her control, where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Employment Opportunity Clause in any contract resulting from acceptance of this Bid. As used in this certification, the term “segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that (except where he/she has obtained identical certifications from proposed subcontractors) prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Employment Opportunity Clause, that he/she will retain such certifications in his/her files.

The Bidder further certifies in accordance with Act 43 (PL May 11, 2006) that he/she shall not knowingly employ, or knowingly permit any of its subcontractors to knowingly employ, the labor services of an illegal alien.

In the event that the Bidder

(a) knowingly employs or knowingly permits any of its subcontractors to knowingly employ, the labor services of an illegal alien; and

(b) the Bidder or any of its subcontractors are sentenced under Federal law for an offense involving knowing use of labor by an illegal alien, The Bidder shall be subject to penalty as prescribed in Pennsylvania Act 43 (PL May 11, 2006).

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. § 1001.

Date: __________________, 20___ _________________________________ (Name of Bidder)

Official Address By: _____________________________ (including ZIP CODE):

(Title)

Employer Identification Number ______________________________________

CERTIFICATION OF BIDDER REGARDING EOUAL EMPLOYMENT OPPORTUNITY

INSTRUCTIONS

This certification is required pursuant to Executive Order 11246 (30 F.R. 12319-25). The implementing rules and regulations provide that any bidder or prospective contractor, or any of their proposed subcontractors, shall state as an initial part of the bid or negotiations of the contract whether it has participated in any previous contract or subcontract subject to the Equal Employment Opportunity Clause; and, if so, whether it has filed all compliance reports due under applicable instructions.

Where the certification indicates that the Bidder has not filed a compliance report due under applicable instructions, such Bidder shall be required to submit a compliance report within seven (7) calendar days after bid opening. No contract shall be awarded unless such report is submitted.

CERTIFICATION BY BIDDER

NAME AND ADDRESS OF BIDDER (Include ZIP code)

1. Bidder has participated in a previous contract or subcontract subject to the Equal Employment Opportunity

Clause.

_____ Yes _____ No

2. Compliance reports were required to be filed in connection with such contract or subcontract.

3. Bidder has filed all compliance reports due under applicable instructions, including SF-100.

_____ Yes _____ No _____ None required

4. Have you ever been or are you being considered for sanction due to violation of Executive Order 11246, as amended?

Name and Title of Signer (Please Type)

Signature Date

MINORITY AND WOMEN’S BUSINESS ENTERPRISE

BIDDER INSTRUCTIONS

This Project is funded in part with Community Development Block Grant (CDBG) funds. In accordance with CDBG rules and regulations, municipalities must uphold the conditions of the Minority/Women’s Business Enterprise (MBE/WBE) Action Plan. The objective of the plan is to facilitate the strengthening and expansion of MBE/WBE business concerns. Complete copies are available by contacting the Adams County Office of Planning & Development, 670 Old Harrisburg Road, Suite 100, Gettysburg, PA 17325, or by calling (717) 337-9824.

The County has established minimum participation levels of five percent (5%) for Minority Business Enterprises and three percent (3%) for Women Business Enterprises of the dollar amount of the bid for contracts of $25,000 or more.

The successful bidder will be required to submit evidence that these goals have been met either through his/her own employment practices or through the use of MBE/WBE subcontractors and vendors. Failure to comply may result in the bidder being determined not responsible.

Contractor is utilizing federal funds for this project and hereby agrees to comply with the following when applicable:

The requirements of Executive Orders 11625 and 12432 (concerning Minority Business Enterprise), and 12138 (concerning Women’s Business Enterprise). Accordingly, the Contractor hereby agrees to take affirmative steps to assure that women and minority businesses are utilized when possible as sources of supplies, equipment, construction, and services.

In preparation of your bid, you shall contact MBE/WBE firms listed in these bid documents in order to solicit subcontractor and supplier proposals. You may also contact other MBE/WBE firms of which you are aware.

As part of your bid, you are expected to complete and submit the MBE/WBE Contract Solicitation and Commitment Statement form. This form will be used during bid review to ascertain your level of MBE/WBE utilization. Your efforts and success in utilizing these firms will be one of the tests of bidder responsibility. Failure to meet this Project’s MBE/WBE goal does not automatically disqualify your bid; however, the MBE/WBE Bidder Certification must be submitted with the bid. At the municipality’s discretion, elements of the MBE/WBE may be waived, provided the bidder can submit adequate evidence of an effort to enlist MBE/WBE subcontractors and suppliers for the Project.

If you are the successful bidder you will be expected to document, at the pre-construction conference, your efforts to solicit MBE/WBE business enterprises, and to confirm the percentage of participation you will achieve.

Finally, at the completion of the Project and before final payment, you will be required to furnish a completed Minority/Women Business Enterprise Utilization Report for yourself and your subcontractors along with a Minority/Women Business Certification form, if applicable.

MBE/WBE CONTRACT SOLICITATION AND COMMITMENT STATEMENT

TO BE SUBMITTED WITH THE BID

Goals of 5% for minority business enterprise and 3% for women business enterprise participation have been established.

Name of Bidder:

Project Name:

Address:

Email Address:

Bid Opening Date:

Telephone Number:

Contact Person:

List those minority/women owned businesses from which you solicited quotes and/or received quotes in regard to this invitation for bid. Bidder’s contract with Subcontractors and suppliers should be at least five days prior to the bid opening date.

* Ethnic Code: A- Asian-Pacific Americans; B-African Americans; H-Hispanic Americans; N- Native Americans

Company Name &

Telephone Number

EIN/SSN

MBE*

(enter code from below)

WBE

(X)

Type of

Construction, Equipment, Services, and/or

Supplies to be provided to the

Project

Total Dollar Amount of Quote Received

(Please mark NR If no response was received)

Awarded

(If not awarded indicate reason)

Prepared By: Title:

MINORITY AND WOMEN BUSINESS ENTERPRISE BIDDER CERTIFICATION

The submittals of each bidder are subject to review to determine whether the bidder has discriminated in the selection of manufacturers, subcontractors and suppliers. If a bidder has met the goals for MBE/WBE participation, the bidder will be presumed not to have discriminated in their selections.

Where the goals are not met, the below statements, if accurate, shall be certified by the bidder:

1. The limited number or no commitment to MBEs/WBEs was not motivated by consideration of race or gender.

2. MBEs/WBEs were not treated less favorably than other businesses in the contract solicitation and commitment process.

3. Solicitation and commitment decisions were not based upon policies which disparately…