2. Tulsa Sheriff Heavy Equipment_Purchase Description_RFI.docx

PURCHASE DESCRIPTION

FOR

21-IRT-014 (a) Construction Mission Tulsa County Sheriffs Office (TCSO)

CONSTRUCTION EQUIPMENT RENTALS

1.0 General. This document identifies the requirements for transportation rentals.

PoP: 09 AUG 21- 20 AUG 21

2.0 Scope. The Innovative Readiness Training (IRT) Project planners and Officer In Charge (OIC)/Non-Commissioned Officer In Charge (NCOIC) have a requirement for heavy equipment support for the TCSO project. Multiple vehicles are required to be delivered to the site in order to support successful mission completion. The construction equipment will be utilized to repair berms, improve drainage and increase the lifespan of the range while meeting training requirements. The construction equipment listed below shall be delivered to TCSO 6094 E 66th St N, Tulsa OK 74117, NLT 1000 CST 09 Aug 2021.

2.1 CONSTRUCTION EQUIPMENT RENTAL DESCRIPTION:

LIST A: CONSTRUCTION EQUIPMENT RENTAL

· 2000 Gal

· Spray bar

· On board pump, Diesel

· Air operated valves

· Remote Controlled

· Vibratory roller

· Sheeps foot roller

•Tracked, Blade •12’ and 18” bucket

· •20+ HP

· Diesel

· Air operated Tailgate latch

· Diesel

· 21’ Digging depth

· 36” Smooth Bucket

3.0 Background. IRT will provide a training environment for over 50 individuals. These vehicles are key to completing the TCSO Construction mission.

4.0 Place of Performance. TCSO 6094 E 66th St N, Tulsa OK 74117

5.0 Operating Hours. Not Applicable

6.0 Requirements.

6.1 The contractor shall provide all standard commercial equipment and vehicle manufacturer warranties and required maintenance on all equipment and vehicles during the rental period. Within 48 hours of notification, the contractor shall provide any required repair or replacement of all equipment and vehicles shown in the equipment list above during the rental period. The contractor shall agree to any changes of original agreement to include early turn in of rental equipment and vehicles and change in vehicle type as long as the original dollar amount allocated is not exceeded.

Delivery Instructions: All rental equipment shall be delivered and set up shall be complete, with equipment ready for use. All rental vehicles and equipment shall have a full tank of fuel upon initial delivery.

6.1.1 All Vehicles and Equipment (List A): Vehicles shall be delivered by 10:00 AM local time on 9 Aug 2021 to TCSO 6094 E 66th St N, Tulsa OK 74117

6.2. Rental Vehicle Pick Up: The Contractor shall coordinate with the Government Point of Contact (POC) for the rental vehicle pick up at the end of the Period of Performance (PoP). The Contractor shall pick up all rental equipment within 48 hours after the PoP. Should equipment remain in place beyond 48 hours, the Government is not liable for usage, theft, loss, damage or replacement costs due to the Contractor's negligence to take possession of owned items. If for any reason the Contractor is unable to pick up equipment, notify the Contracting Officer (KO) in writing 24 hours prior to scheduled pick-up date.

6.3 The Government will have the rental vehicles and equipment ready for pick up with any unused fuel remaining. The Government is not responsible for refueling or paying any fees or costs associated with refueling the vehicles at the end of the PoP for each location.

6.4 Rental Maintenance, Repairs, Replacements: The Contractor shall be available by phone to provide 24 hour repair and replacement services for the leased equipment, including all weekends and holidays, at the Contractor’s expense. Within 24 hours of notification, the Contractor shall repair or replace the equipment. All repairs and replacement costs are included in the Firm-Fixed Price. All backup units utilized in the event of primary failure shall be at no additional cost to the Government.

6.5 Pre-Inspection Requirements: The Contractor shall coordinate with the Government POC to assure all delivery confirmations prior to arrival. At time of delivery, the Contractor shall complete a joint pre-inspection with the Government POC to verify that items delivered are in the correct location and are operational in accordance with the contract requirements. Contractor must be present until these joint inspections are complete.

6.6 Post-Inspection Requirements: The Contractor shall complete a joint post-inspection with the Government POC verifying that items have been returned in as-delivered condition with only normal wear and tear. The Government will not be responsible for returning the vehicles with full fuel tanks or paying to refuel the vehicles at the end of the PoP.

6.7 Inspection Sheets: All pre- and post-inspection/acceptance sheets shall be provided to the KO and Government POC after joint completion by the Government POC and Contractor.

6.8 A Cost-Reimbursement Contract Line Item Number (CLIN) is included in the contract to pay for fuel consumed by the equipment during the rental period, and any equipment damage that may occur during the rental period. All fuel and damages that are to be invoiced against this CLIN shall be submitted to the Government POC for review and approval before an invoice is submitted in Wide Area Workflow (WAWF).