2. Section 2.1, Continuation of SF-1449 REV.pdf

2.1 SCHEDULE OF SUPPLIES/SERVICES

The contractor must be capable of providing community-based outpatient substance use, mental health, and sex offender treatment services for male and female offenders residing at the local Residential Re-entry Center (RRC), and/or on home confinement, or on Federal Location Monitoring (FLM) in Indianapolis, Indiana.

The performance period for the resulting contract will be a one-year base period (to begin upon the effective date of contract award) and four additional one-year option periods. The anticipated total contract period is five years. The anticipated performance start date is August 1, 2024.

Technical Evaluation Factors

Community Treatment Services Decisional Rule Criteria – Best Value

CRITERIA QUOTATION INSTRUCTIONS

STAFFING EVALUATION AREA

1. Factor: Key Personnel - Licensure

This factor evaluates Quoter’s key personnel proposed to meet the solicitation requirements. This includes evaluating all personnel providing clinical services meet the appropriate licensure/certification as required by the state authority where the services will be rendered, to practice independently, without supervision. [SOW 5.4]

The following information shall be submitted in the quotation and will be evaluated as meeting the minimum requirements below:

a. The Quoter shall submit the Technical Personnel document that identifies the position and responsibility of all personnel proposed to meet or exceed the minimum staffing requirements of key personnel in table 1a below. All key personnel and administrative positions must be identified on this document.

b. The Quoter shall submit copies of current and valid professional licenses for key personnel who will provide direct clinical services to Adults in Custody (AICs) while in community placement. Clinical licenses submitted must be listed in table 1b below and must correspond to the respective clinical duties performed.

i. Staff licenses for medical staff (e.g., medical doctor, physician assistant, nurse practitioner) must meet the standards of practice established by the applicable state’s professional regulatory board in the state where services will be rendered.

ii. If submitting a non-medical license that is not listed in table 1b, complete the Mental Health/Behavioral Health Professionals Scope of Practice Summary. Any licenses other than those

[Statement of Work (SOW) reference] [SOW 2022] listed below will be reviewed on a case-by-case basis.

iii. If unable to produce an original license, provide a license verification sheet with a copy of a government-issued photo identification card for the staff member.

c. Psychiatric/Medication Monitoring: The Quoter shall submit a Drug Enforcement Agency Controlled Substance Registration Certificate for a qualified practitioner with prescriptive authority who meets the standards of practice established by the state’s professional regulatory board to provide psychiatric evaluations, medication monitoring, and if applicable, MAT services. [SOW 5.4.5)

STAFFING EVALUATION AREA

2. Factor: Key Personnel – Experience

This factor evaluates Quoter’s key personnel and their experience.

Clinical staff should have documented experience providing substance use disorder treatment and/or mental health services to a criminal justice population. For sex offender treatment, clinical staff must have experience working with a sex offender population. [SOW 5.3] evaluated on the degree to which the quoter meets the solicitation requirements and provides a benefit to the Government:

a. The Quoter shall submit resumes for key personnel listed on the Technical Personnel document 1a. Resumes must show documented experience working with a criminal justice population providing substance use disorder, mental health, or sex offender treatment services and must correspond to their respective clinical duties as noted on the Technical Personnel document.

b. Documented experience on a resume must include descriptions of the type of clinical services provided and show prior clinical experience working with AICs providing treatment services or with programs of a similar type or complexity.

Resumes shall not exceed three pages.

OPERATIONAL EVALUATION AREA

3. Factor: Clinical Treatment Standards and Practices

This factor evaluates the quality, comprehensiveness, and innovativeness of the Quoter’s plan to implement and follow expectations for treatment services, which include elements of the following standards. [SOW 3.2]

1. Treatment Services

2. Assessments

3. Clinician Engagement

4. Frequency of Sessions

5. Standard Session Length

6. Session Breaks

7. Schedules

8. Individual

9. Group Counseling

10. Group Size Limitations

11. Agency Rules

12. Cell Phones

13. Disruptive Behavior

14. Favors and Items of Value

15. Immediate Crisis Intervention Plan

16. Continuing Contract Performance During A

Government Shutdown, Pandemic, Influenza, or Other Nation Emergency

The following information shall be submitted in the quotation and will be evaluated on the degree to which the quoter meets the solicitation requirements and provides a benefit to the Government:

a. The Quoter shall provide a plan which describes their approach for delivering Community Treatment Services.

The Quoter shall describe the procedures and practices they will employ to meet the solicitation requirements.

b. The Quoter shall ensure the plan is relevant to the requirements but must not merely restate or paraphrase the Statement of Work requirements, as this will be found unacceptable.

c. The intent of this requirement is to evaluate Quoter’s delivery of services to AICs in the community according to elements of the standards in the SOW.

d. It provides an opportunity for Quoter to describe the capabilities of their organization in performance of the contract to offer a more comprehensive and supportive environment in the delivery of treatment services for AICs in the community.

The plan shall not exceed seven pages.

FACILITY EVALUATION AREA

4. Factor: Proposed Location(s)

The factor evaluates the Quoter’s performance site(s) meet the specified restrictions, space requirements, ADA compliance guidelines, and do not present safety risks to the community. [SOW 7.1 & 7.2.1]

a. List addresses for all proposed performance sites, including subcontractors, where the following services will be provided: Substance Use Disorder, Mental Health, and Sex Offender Treatment Services, which must be within a ten

(10) mile radius of Indianapolis City Hall, 200 East Washington Street, Indianapolis, Indiana 46204 and within a ½ mile walk from community‐based transportation.

b. Submit a deed, lease, bill of sale, option or intent to lease, or option to buy in the name of the Quoter, or subcontractor, if applicable, for all addresses listed in 4a.

i. Acceptable proof of intent to lease must address, at a minimum, the following provisions: names of the parties (landlord and prospective tenant), property details, including location, proposed terms of lease, desired start and end dates, condition of premises, i.e., space is being leased in “AS IS” condition or will require either party to build out the space, and signature of both parties.

c. Describe how individual and group rooms at the proposed performance site(s) will be private and allow for confidentiality during treatment sessions. [SOW 7.1.1]

d. Submit an office diagram (see attached example) for each proposed performance site listed in 4a. The diagram must identify all rooms that will be used for counseling space and services, i.e., individual, group, or psychiatric treatment rooms, as well as space used for a waiting, lobby or reception area. The location of the restroom facilities should also be identified. [SOW 7.1.1]

i. Specify on the office diagram the number of individuals each group room can comfortably accommodate. Therapeutic group rooms must be primarily dedicated to treatment or reserved for outpatient community treatment services.

e. Complete and submit the attached Americans with Disabilities Act (ADA) Checklist for each proposed performance site listed in 4a. [SOW 7.1.1]

f. Complete and submit the attached Local Areas of Concern document for each proposed performance site listed in 4a.

This document must identify the following areas of concern that are within: 500 feet. This must include the same space and/or same building, of each proposed performance site, and include a plan to mitigate risk to children and other vulnerable populations:

i. Schools, day-care centers, playgrounds, developed or improved parks, athletic fields, churches, school bus stops, and any facilities/businesses that primarily care for/educate/entertain minors or other vulnerable populations. [SOW 7.2.1]

FACILITY EVALUATION AREA

5. Factor: Facility License

This factor evaluates the Quoter’s facility is appropriately licensed and/or certified to provide all required services on, or by, the contract effective date by the state authority where services will be rendered.

[SOW 7.4]

a. Submit the required state facility license and/or certification to provide all treatment services at the proposed performance site(s) listed in 4a.

i. If in the process of obtaining a valid license, submit the completed and signed application, provisional license, and/or other official documentation as proof.

ii. Providing only the email of submitting the application will not be acceptable.

iii. Documentation, such as official email correspondence, must show the Quoter may begin services on, or by, the contract effective date.

Evaluation Factors for Award

Award will be made to the quoter whose quotation, conforming to this solicitation is determined to be in the best interests of the Government, price and other factors considered. Other factors include:

(A) The quoter's compliance with those minimum standards to an affirmative determination of responsibility as defined by Section 9.104-1 of the Federal Acquisition Regulation.

(B) The quoter's compliance with technical requirements to the extent specified in the Terms and Conditions and/or specifications contained in this solicitation.

1a. Minimum Staffing Requirements of Key Personnel 1b. Professional Licensing Requirements for Clinical Staff Identify the following on the Technical Personnel Document:

Authorized Negotiator Key Personnel for Substance Use Disorder Services Key Personnel for Mental Health Services Key Personnel for Crisis Intervention Services Key Personnel for Psychiatric Services Key Personnel for Sex Offender Treatment Services

All clinicians must be licensed or certified in the state of Indiana and must be able to practice independently, without supervision, in the state of Indiana.

Mental Health/Sex Offender/ Substance Use

Substance Use

Licensed Clinical Social Worker (LCSW) Licensed Mental Health Counselor

(LMHC)

Licensed Marriage and Family Therapist

(LMFT)

Licensed Psychologist

Licensed Clinical Addiction Counselor

(LCAC)

Licensed Addiction Counselor (LAC) Certified Addiction Counselor Level I & II

(ICACI & ICACII)

Certified Alcohol and Drug Addiction Consultant (II, III, IV, & V)

(C) All factors as identified below, upon which a comparative rating of quotations will be based, in accordance with the relative order of importance accorded each respectively.

Technical Evaluation Panel The evaluation criteria identified below will be utilized by the Technical Evaluation Panel in analyzing each Technical Quotation submitted in response to this solicitation. The Technical Evaluation Panel will rate each element, giving the highest rating to the best overall approach outlined in the quotation. All elements will be considered when determining the overall rating.

Award Without Discussions Quoters are advised an award may be made without discussions. The Contracting Officer cannot overemphasize the necessity for the initial quotation of a quoter to provide the Government with sufficient information identifying the quoter's best terms from a cost or price and technical standpoint.

Evaluation Criteria and their Relative Importance

Quoter quotations will be evaluated in three areas: Technical, Past Performance, and Price. Technical and Past Performance (Non-Price), when combined, are significantly more important than Price. In the Non-Price areas, Past Performance and Technical are of equal value. The Technical areas are composed of two factors. Quoters should recognize that Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the Source Selection Official's (SSO's) contract award decision. As the evaluation of competing quotes in the Technical and Past Performance areas become more equal in rating, the more important Price will become in selecting the best value for the Government.

Past Performance Evaluation Factors The past performance area addresses the Government’s confidence in the Quoter’s probability of successfully performing the effort as proposed based on their record of performance in current and past relevant contract efforts. The Past Performance evaluation will be accomplished by reviewing aspects of the quoter’s relevant present and recent past performance, focusing on and targeting performance that is relevant to the Past Performance factors outlined below.

The Past Performance information is critical to the Government’s evaluation. More recent, more relevant performance information will have a greater positive impact on the Past Performance evaluation than less recent, less relevant performance. The Contractor Officer will be responsible for making final evaluation decisions regarding past performance. See attachment 7. Past Performance Questionnaire.

The Government may consider efforts performed by the quote for agencies of the federal, state, or local governments and commercial as potentially relevant to the Past Performance evaluation. Where relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. Quotes without a record of relevant company past performance or for whom in- formation on Past Performance is not available will not be evaluated favorable or unfavorable on Past Performance.

Technical Evaluation Factors

The Government will assign an adjectival rating to each of the factors/sub factors as identified as well as assigning an overall adjectival rating to each of the evaluation areas. The adjectival rating depicts how well the quote meets the evaluation areas/factors/subfactors and solicitation requirements. The adjectival definitions are defined below:

Exceptional: Quoter’s quotation exceeds the requirements of the solicitation. Their quotation shows they have an exceptional solution for meeting the needs and objectives of the program. Two or more significant strengths exist. No weakness or deficiencies exist.

Very Good: Quoter's quotation meets and exceeds the requirements of the solicitation. Their quotation shows they have a very good solution for meeting the needs and objectives of the program. One or more significant strengths exist. No deficiencies exist. Weaknesses may exist, but none are considered significant and are easily correctable.

Satisfactory: Quoter's quotation meets the minimum requirements of the solicitation. Their quotation shows they have a satisfactory solution for meeting the needs and objectives of the program. No deficiencies exist. Strengths and may exist. The weaknesses are correctable.

Marginal: Quoter's quotation does not meet some of the requirements of the solicitation. Their quotation shows they have a marginal solution for meeting the needs and objectives of the program. Weaknesses/deficiencies outweigh any strength that may exist. The weaknesses/deficiencies are difficult to correct.

Unsatisfactory: Quoter's quotation fails to meet the requirements of the solicitation. Their quotation shows they have an unsatisfactory solution for meeting the needs and objectives of the program. There are numerous weaknesses/deficiencies. The weaknesses/deficiencies will be very difficult to correct or are not correctable.

Price Evaluation Area Pricing will be evaluated for price reasonableness and cost realism. The Government will not specifically score or rate the quoter’s price. The Government will evaluate the quoter’s prices to ensure it is reasonable. The quoter’s evaluated price will be assessed against the evaluation results of the Non-Price areas in conducting possible tradeoff analysis and determining the best value to the Government. Technical and Past Performance when combined are significantly more important than price. The quoter’s Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the SSA’s contract award decision. As the quoter’s quotation become more equal in the non-price factors, the overall price of the entire contract will be given greater importance.

Please complete the chart below with total quoted price for the base period and option year.

Year Total Base Period $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $ Potential Six-Month Extension $ Total of All Years $