2. Scope of Work -Parker SSER.pdf

Parker and Hopi Staff Quarters Phase II Site Selection and Evaluation Reports

PAIHS Project Number PH25AO01Q3 RFP Scope of Work

I. Introduction

This Request for Proposal (RFP) is for professional services to provide two (2) Phase II Site Selection and Evaluation Report (Phase II SSER) summary documents.

II. Background

The Phoenix Area Indian Health Service Division of Facilities Engineering (PAIHS/DFE) is planning to perform land development and construction for up to 66 staff quarters on approximately 14.4 acres

(ac) of land that will be leased from the Colorado River Indian Tribes (CRIT). The new development will be located just south of the Parker Indian Health Center (PIHC) within the Colorado River Service Unit (CRSU) in Parker, Arizona. This rural clinic serves nearly 13,000 Native Americans and Alaska Natives residing in the tribal communities of Parker, Peach Springs and Supai, Arizona, as well as Havasu Lake, California and Moapa, Nevada. The PIHC has a current staff of 269. A Program Justification Document for Staff Quarters (PJDQ) has been approved by the Indian Health Service (IHS) to add 129,134 gross square feet (GSF) of new staff quarters to address the increased staff quarters workload, maintenance, storage, and functional requirements.

The PAIHS/DFE is planning to perform land development and construction for up to 93 staff quarters between the available 18 acres (ac) in Keams Canyon and 79 ac available near the Hopi Health Care Center (HHCC). This land has been leased from the Hopi Tribe (Hopi). The new development will be located just south of the HHCC and at Keams Canyon a few miles east of the HHCC within the Keams Canyon Service Unit (KCSU) in Polacca, Arizona. This rural clinic serves nearly 14,390 Native Americans and Alaska Natives residing throughout the area. The HHCC has a staff requirement of 275. A Program Justification Document for Staff Quarters (PJDQ) has been approved by the IHS to add 124,965 gross square feet (GSF) of new staff quarters to address the increased staff quarters workload, maintenance, storage, and functional requirements.

III. Scope of Work

A. Prepare a comprehensive Site Assessment (SA) for the proposed site. The SA shall consist of an Environmental Assessment (EA), Floodplain Assessment, Archeological/Cultural Resources Survey, Geotechnical Survey, Legal Survey, Biological Survey, Traffic Impact Analysis, Dry Barrel Fire Hydrant Test and Inspection, and Will Serve Letters from local utility companies.

1. Environmental Assessment (EA)

The Environmental Assessment shall comply with federal Council on Environmental Quality (CEQ), Department of Health and Human Services (DHHS) and IHS policies and procedures, including 40 CFR 1500-1508, the DHHS General Administration Manual, Part 30, and the IHS Environmental Review Manual. The consultant shall comply with applicable Federal, State of Arizona, County, Tribal and other agency statutes, regulations, codes and ordinances.

Refer to Appendices A & B for additional guidance and requirements. The CRIT and Hopi Tribes will be invited as cooperating agencies in the EA review process. This effort will be coordinated by the PAIHS National Environmental Policy Act (NEPA) Coordinator.

2. Floodplain Assessment The Floodplain Assessment shall consist of an analysis to determine if there are any potential floodplain conditions that could adversely impact the construction and operation of the new quarters. The scope of services should include the following:

a. A literature review and site visit to document evidence of flood related erosion hazards.

b. A report that provides estimates of peak discharge rates of the surrounding watercourse ways. Peak discharge rates should be calculated for intervals of 2, 5, 10, 25, 50 & 100 years. All methodology should be consistent with current USGS best practices.

c. A hydraulic floodplain profile shall be developed for each watercourse that is anticipated to surcharge its banks and affect the proposed project site within a 100-yr interval.

d. Annotated aerial and contour maps that delineate the size of the watershed area affecting the project site as well as the surrounding watercourses and their anticipated breakout points and flow paths.

e. A professional assessment summarizing the suitability of this site and any recommendations necessary for the improved conveyance of runoff that could adversely impact the proposed facility.

3. Archeological/Cultural Resources Survey

The Archeological/Cultural Resources Survey shall include the following services:

a. Conduct an on-site survey to locate historical or archaeological sites within and adjacent to the proposed construction area. Consult with CRIT regarding potential impacts to traditional cultural places.

b. Provide a written assessment of the site including determination of eligibility of any historic or archaeological sites discovered and determination of project related effects.

c. Provide a recommendation to IHS regarding the Area of Potential Effects for this undertaking.

4. Geotechnical Survey The Geotechnical Survey shall consist of a preliminary soils analysis to determine if there are any soil conditions that might make the construction of the new quarters cost prohibitive. The scope of services should include the following:

a. A literature review of available information on existing geologic and soil conditions near the site.

b. A truck mounted drill rig shall execute a minimum number of borings equally spaced within the project boundaries in order to develop a representative soil profile of the site as determined by the geotechnical engineer.

c. Each boring should go down to a depth of 30 feet or to refusal (whichever is less).

d. Basic laboratory testing for soil classification to verify visual classifications made in the field.

e. A written report based on the results of the investigation including a brief description of the geologic setting, seismicity and geologic hazards, general soil and groundwater conditions. The report shall determine the bearing pressure value in pounds per square feet (psf) of the soil and provide recommendations for the use of appropriate foundation types for the proposed structure.

f. The report shall provide a professional opinion as to the suitability of the site with an emphasis as to how the conditions are expected to affect the proposed future construction.

5. Legal Survey A Legal Survey of the site shall be completed. The Legal Survey shall consist of a boundary survey with legal description of the site and with the following minimum requirements:

a. AutoCAD (CAD) drawing stamped by a Registered Land Surveyor (RLS).

b. The CAD drawing should consist of a graphical and narrative description of all survey hubs, sectional corners and control points used to describe the parcel.

c. Identify all corners of the site in a permanent manner, such as rebar with an aluminum cap and a metal fence post marker adjacent to it.

d. The signed plat shall comply with all state statues and local ordinances at the time of approval and shall provide a graphical and narrative description of the project site.

e. Provide an electronic (AutoCAD 2021 or later) of the completed drawing. The legal description shall also be provided in MS Word and PDF (stamped) documents, 8-½” x 11” format.

f. All deliverables are to be in English units (AutoCAD data files and finished plots).

g. A representative drawing of the RLS’ recent work (1 or 2 sheets reduced to 8-½” x

11” format) should be submitted for elevation with the proposal.

6. Biological Survey

The Biological Survey shall include the following services:

a. Conduct an on-site survey and regulatory review to determine if species or critical habitat listed under the Endangered Species Act (ESA) could be impacted by the federal action.

b. Provide a written assessment of the anticipated biological effects on ESA listed species and critical habitat, in accordance with US Fish & Wildlife Service standards.

7. Traffic Impact Analysis The Traffic Impact Analysis shall the following services:

a. Prepare a Traffic Impact Analysis in accordance with the standard requirements of

Arizona Department of Transportation (ADOT) for the proposed quarters developments at PIHC and HHCC. Due to the anticipated trip generation of the proposed development, this project qualifies as a Category I development. The requirements for this type of development include analysis of all major intersections adjacent to the site and within a half‐mile radius for the existing year, opening year, and 3 years after the opening year.

b. Obtain weekday approach and departure traffic counts for 24 hours in 15‐minute intervals on the adjacent road segments.

c. Obtain turning movement counts during the peak two‐hour period for the weekday morning and evening at the adjacent intersections.

d. Analyze the operation, and recommend traffic control, lane configurations, and turn‐lane lengths, for the one (1) existing intersection included in Task (7-b) during the weekday morning and evening peak hour with existing 2025 traffic volumes only.

e. Estimate future non‐site traffic volumes for the opening year (assumed to be 2027), and future horizon year of 2028 for the one (1) existing intersection included in Task (7-b).

f. Analyze the operation; and recommend traffic control, lane configurations, and turn‐lane lengths, for the one (1) existing intersection included in Task (7-b) with future non‐site 2027 and 2028 traffic volumes only.

g. Estimate new traffic generated by the proposed development at the one (1) existing intersection included in Task (7-b), and one (1) new site access intersection, utilizing the most recent version of the Trip Generation Manual, published by the Institute of Transportation Engineers (ITE).

h. Analyze the operation; and recommend traffic control, lane configurations, and turn‐lane lengths, at the one (1) existing intersection included in Task (7-b), and one (1) new site access intersection, for the future years 2027 and 2028 with the proposed development.

i. Conduct traffic signal warrant analysis for all full access arterial intersections utilizing the criteria contained in the Manual on Uniform Traffic Control Devices (MUTCD).

j. Prepare a report, including appendix, documenting the procedures, conclusions, and recommendations of the study. A draft report will be provided for Owner review prior to submittal.

8. Dry Barrel Fire Hydrant Test and Inspection Provide Dry Barrel Fire Hydrant Test and Inspection results from all adjacent hydrants.

a. Identify all nearby fire hydrant locations and record static pressure (prior to flow), flow test, static pressure (during flow) supply of each location.

b. Identify water supply source and location.

c. Testing shall be performed based on 2023 NFPA 25, 7.3 and AWWA Manual M17.

9. Will Serve Letters from Utility Companies Will Serve Letters from Utility companies requesting whether they have the existing capacity and facilities in place to provide the level of service as calculated in the PJDQ.

B. Provide the Phase II Site Selection and Evaluation Report summary document for the project:

1. Provide a comprehensive engineering evaluation of the selected site as it pertains to its viability and utilization as an IHS staff quarters/campus site, based on applicable assessments completed as part of this contract and the PJDQ document. The Phase II SSER summary document shall convey the Contractor’s comprehensive engineering site analysis, conclusions and recommendations for the use of the selected site as the site for the future IHS Parker and Hopi Staff Quarters. This document shall adequately describe the information that will be used for the Engineer’s Cost Estimate, design and project supporting documentation. The amount of detail depicted depends on how much impact the particular area of concern will have on the project design, costs and construction.

2. The template for the Phase II SSER document shall be based on the following:

a. Attachment D: Phase II Site Selection and Evaluation Report, for Whiteriver. The document shall follow the format of this document (font, margins, headers, spacing, footers, etc.) and the sequence of required sections as described in the Table of Contents.

A graphic file of the Tribal Seal of CRIT and Hopi (for the Title Page) will be provided to you in a separate email.

b. IHS-OEHE Technical Handbook for Environmental Health and Engineering, Part 13 – Site Selection and Evaluation Process, Phase II (Selected Site Evaluation SSER) Prototype/Template Report. Follow instructions provided in this link:

https://www.ihs.gov/oehe/handbook/volume2/

C. In the development of the Phase II Site Selection and Evaluation Report summary document, please email the COR/Project Manager with requests for and information/documents that might be needed.

IV. Deliverables

A. In coordination with the site assessments being performed as part of this contract, provide the following for each site separately:

1. Provide Draft #1 (65%) of the Phase II Site Selection and Evaluation Report summary document, with all required site assessments, TABS and additional information.

a. Send Draft #1 to COR/Project Manager: Derrick Buck. This will require a minimum 21 calendar day review by the Owner. The format shall be electronic (PDF).

2. Provide Draft #2 (100%) – Final Draft of the Phase II Site Selection and Evaluation Report summary document, with all required site assessments, TABS and additional information.

a. Send Draft #2 to COR/Project Manager: Derrick Buck. This will require a minimum 21 calendar day review by the Owner for final acceptance. The format shall be digital (PDF).

3. Provide Final version of the Phase II Site Selection and Evaluation Report summary document, with all required site assessments, TABS and additional information. The format shall be electronic (PDF) and one (1) hard copy.

V. Additional Project Information

A. The selected project site being assessed is for the purposes of locating the future IHS Parker Staff Quarters and Hopi Health Care Center Staff Quarters and auxiliary land development, including supporting items such as: roadways, resident parking lots, grading/drainage, utilities (underground and overhead as deemed necessary), site lighting, site signage, landscaping, concrete walkways and service/delivery access.

B. Proposals shall include: List of qualifications, similar experience, key technical staff, examples of recent environmental reviews, and approach to quality. The consultant shall conduct public meetings (at CRIT and HHCC provided facilities) necessary to complete the Site Assessment (SA). The consultant shall contact all governmental entities that may have an interest in the project as required to complete the required assessments and surveys.

C. Attachments (attached electronic files):

1. Parker Indian Health Center

Attachment A: CRIT Site Layout Attachment B: CRIT Tribal Resolution July 31, 2024 Attachment C: Program Justification Document Quarters (PJDQ) for Parker Staff Quarters Attachment D: Phase II Site Selection and Evaluation Report (Whiteriver) Attachment E: Part 13 - Planning Documents and Reports, Section 13-4 Site Selection Evaluation Report (SSER), Section 13.4 App B SSER Ph II Template FINAL 2.6.24 508

2. Hopi Health Care Center Attachment F: Keams Canyon Site Layout Attachment G: HHCC Leased Boundaries Attachment H: Program Justification Document Quarters (PJDQ) for HHCC Staff Quarters Attachment D and E, reference as above

D. Justification

1. The IHS requires the services outlined in the Scope of Work above in order to complete appropriate due diligence for site selection.

E. Points of Contact:

1. Indian Health Service (IHS) Contract Officer

Dale Clark Phoenix Area Indian Health Service Division of Acquisition Management Two Renaissance Square 40 N. Central Avenue, Suite 507, Phoenix, AZ 85004-4424 Phone: 602-364-5024 Email: Dale.Clark@ihs.gov

2. IHS Contracting Officer’s Representative (COR/Project Manager) Derrick Buck Phoenix Area Indian Health Service Division of Facilities Engineering Two Renaissance Square 40 N. Central Avenue, Suite 720, Phoenix, AZ 85004-4424 Phone: 602-364-5082 Email: Derrick.Buck@ihs.gov

F. Attachments:

Appendix A: CRIT Site Layout Appendix B: CRIT Tribal Resolution July 31, 2024 Appendix C: Program Justification Document Quarters (PJDQ) for Parker Staff Quarters Appendix D: Phase II Site Selection and Evaluation Report (Whiteriver) Appendix E: Part 13 - Planning Documents and Reports, Section 13-4 Site Selection Evaluation

Report (SSER), Section 13.4 App B SSER Ph II Template FINAL 2.6.24 508 Appendix F: Keams Canyon Site Layout Appendix G: HHCC Leased Boundaries Appendix H: Program Justification Document Quarters (PJDQ) for HHCC Staff Quarters

Proposals shall include: List of qualifications, similar experience, key technical staff, examples of recent environmental reviews, and approach to quality. The consultant shall conduct public meetings (at CRIT and HHCC provided facilities) necessary to complete the Site Assessment (SA). The consultant shall contact all governmental entities that may have an interest in the project as required to complete the required assessments and surveys. Two (2) copies of a draft SA for each site shall be submitted to the PAIHS for review and comment. A total of one (1) hard copy and one (1) electronic copy for each site shall be provided to the PAIHS after review and final approval of the document. An additional hard copy shall be provided to the designated CRIT representative and HHCC representative respectively.