2. RFQ 36C25623Q1549.pdf

36C25623Q1549

All interested companies shall provide quotations for the following:

Supplies/Services

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Carl Zeiss Meditec, Inc.

266002-1168-9951

CLARUS 700,

FIXATION DEVICE,

INSTRUMENT

REVIEW LICENSE,

ONSITE DATA

TRANSFER, TABLE

2.00 EA

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6540 - Ophthalmic Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN): 266002-1168-951

0002 Carl Zeiss Meditec, Inc.

306601-8530-

1101/40FCZDIC

Forum-Dicom Interface License to CZM Instrument

Manufacturing PRODUCT/SERVICE CODE: 6540 - Ophthalmic Instruments, MANUFACTURER PART NUMBER (MPN): 306601-8530-101/40FC

0003 266002-1150-8893-

PRO

ZEISS OS Enterprise Architecture Design (per hour)

Manufacturing PRODUCT/SERVICE CODE: 6540 - Ophthalmic Instruments, MANUFACTURER PART NUMBER (MPN): 266002-1150-893-PRO

0004 WARRANTY 2.00 YR

0005 Installation of stand-alone instrument

0006 Training 2.00 EA

0007 Two Operator Manuals 2.00 EA

0008 Two Service Manuals 2.00 EA

0009 Installation of Stand-alone instrument

GRAND TOTAL

DELIVERY SCHEDULE

*** FOB Destination. All shipping charges must be included in price of items. ***

ITEM NUMBER DELIVERY DATE

0001-

SHIP TO: Michael E. DeBakey VA Medical Center ATTN: Warehouse, Building 100 2002 Holcombe Blvd.

Houston, TX 77030

USA

Place of Manufacture:

STATEMENT OF WORK

1. General Information: The MEDVAMC (Michael E. DeBakey VA Medical Center) located at 2002 Holcombe Boulevard, Houston, Texas 77030 is requesting the purchase of Zeiss Clarus 700 Fundus Ophthalmic Camera equipment. The Contractor shall supply, install, and provide all required electrical interfacing so all ophthalmic equipment operates as one unit. The contractor shall provide training to VA (Department of Veterans Affairs) staff and VA staff support members who will be utilizing the ophthalmic exam lanes at no additional cost to the government. See Equipment Schedule in Section 3. The contract shall be for a Firm-Fixed Price.

2. Contractor Qualifications:

2.1 The Contractor shall be OEM (Original Equipment Manufacturer) or approved OEM, authorized distributor by the OEM to distribute the Zeiss Clarus 700 Fundus Ophthalmic Camera equipment and complete installation.

2.2 The Contractor shall submit with technical quote an authorization letter by the manufacturer as an approved OEM authorized distributor on OEM letterhead.

2.3 Failure to submit proof of an authorization letter on OEM letterhead from the manufacturer by the close of the solicitation due date shall result in the technical quote as technically unacceptable.

3. Equipment Schedule:

Item # Description/Part Number* Products Qty

266002-1168-9951 Clarus 700, Fixation Device, Instrument Review License, Onsite Data Transfer, Table 2-EA

306601-8530-1101/40FCZDIC Carl Zeiss Meditec, Inc. Forum-Dicom Interface License to CZM Instrument 2-EA

266002-1150-8893-PRO ZEISS OS Enterprise Architecture Design (per hour) 2-EA

4 Warranty 2-YR 5 Installation of stand-alone instrument 2-EA 6 Training 2-EA 7 Two Operator Manuals 2-EA 8 Two Service Manuals 2-EA

4. Salient Characteristics: All items shall include, but not limited to as follows:

4.1 Unit shall use technology that offers the capability embedded within the system: Broad Line Fundus Imaging (BLFI), Capturing the image with a broad rectangle of light sweeps across retina and detected using monochromatic camera. True Color Images generated through sequential illumination by broad-spectrum RGB LEDs (light-emitting diodes). Broad spectrum LEDs gives true, natural-looking fundus as seen via direct observation.

4.2 Unit shall be a Non Myd. 2.5 mm (ability to capture images on patients with a pupil measurement down to 2.5mm)

4.3 Unit shall be an Ultra widefield capturing the following capturing the following degrees o 133° with one capture shot o 200° (2 capture shots) images, o 267° montage images

4.4 Unit be able to provide True Clinical Color with RGB separation and images in the following below including Green Autofluorescence, as well as Blue Autofluorescence-Blue

4.5 The Contractor shall provide the following Imaging Modes True Color (with red, green and blue channel split) with the following with the following light source in nanometer:

4.5.1 Red LED 585 – 640 nm

4.5.2 Green LED 500 – 585 nm

4.5.3 Blue LED 435 – 500 nm

4.5.4 IR Laser Diode 785 nm

4.5.5 Autofluorescence-Green

4.5.6 Autofluorescence-Blue

4.5.7 Fluorescein Angiography (133degree capture)

4.6 Unit shall be able to provide the additional capture and image capabilities 3D Stereo Model for

Optical Nerve Head Analysis. External eye image (ocular surface), External Photos.

Fluorescein Angiography (133degree capture)

4.7 Unit shall have and offer the following:

27 Megapixel Camera 7micron resolution.

Compensation for ametropia - 24 D to + 20 D continuous Automatic Operations Auto-focus Auto-gain, Auto-Montage, Auto-laterality Acquisition Speed Live IR Preview, 10 frames/second Image Capture, ≤ 0.2 seconds

5. Technical Specifications:

Weight 50lbs (22.7 kg) Dimensions (W x D x H) 15 x 18 x 27 in (38.1 x 45.7 x 68.6 cm) Table Specifications Wheelchair accessible, electronic lift Dimensions (W x D): 37 x 27.5 in (94 x 70 cm) Weight: 81 lbs. (37 kg) Input Power 100–240VAC, 50/60 Hz IEC 60601-1 Class I At-Instrument Computer Monitor 22-in, full HD MVA LCD with LED backlight and capacitive, multi-touch touch screen 1920 x 1080 resolution

8 GB RAM

Processor Intel® 6th Generation Core i5-6500TE Hard drive 1 TB (minimum 100,000) Operating System Windows® 10, Windows 10 operating system Input / Output USB 3.0 x 3; RS–232 x 2 and 1.5 kV Isolated Gigabit Ethernet Port x 2 HDMI and DisplayPort Weight 17.2 lbs. (7.8 kg)

Mounting VESA 75/100 mm Review Lane Computer Requirements Operating System 64-bit Windows 7, 8.1 or 10 Processing Speed 64-bit, 1GHz (minimum) Memory 8 GB (minimum) Monitor Resolution 4:3 or 16:9 Network Speed 100 Mbps ethernet (recommended) Hard Drive Space 20 GB (minimum) Image File Types DICOM, JPG, TIFF, JPG2000, PNG Report File Types PDF and ePDF (encapsulated PDF) File Size Color: Lossless DICOM 12 MB FAF and IR: Lossless DICOM 4 MB

6. System Requirements: The equipment shall be compatible with the equipment, infrastructure, and supplies already in use in the MEDVAMC. The Contractor shall provide the designated VA COR (Contracting Officer’s Representative)/VA POC (Point of Contact) a projected schedule in terms of days from the time of award addressing (at a minimum) the following milestones:

verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified MEDVAMC location; and complete installation of hardware.

7. Training:

7.1 Contractor shall provide comprehensive training on the use of the equipment for the VA operating clinicians. This training program shall include at the minimum the following: (i) Technical Training, (ii) Operational Training, and (iii) Hardware and Software Troubleshooting.

Training shall occur onsite during normal business hours, 8:00am-4:30pm, Monday through Friday. Competency assessments shall be provided with the training to end user.

7.2 Contractor shall provide technical training for 2 (two) VA biomedical engineering VA staff. The price/cost for this training and all training related expenses such as travel, lodging, and other expenses are included in the contract price. This training shall cover the preventative maintenance, troubleshooting, and general maintenance of the equipment. Training shall allow for classroom instruction as well as individual hands-on programming, troubleshooting and diagnostics exercises. Competency assessments shall be provided with the training to end user.

8. Testing and Certification: Upon installation of each piece of equipment in the system, the Contractor shall notify the designated VA COR/VA POC in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

9. Government Acceptance Test: Contractor shall perform the Government Acceptance Test in the presence of the designated VA COR/ POC for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor’s company form which will be certified by the VA

COR/POC’s signature as evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the VA COR/ POC before Contractor at the end of each testing.

10. Installation:

10.1 Contractor shall provide all labor, staff, materials, tools, equipment, and other resources for the installation of the equipment. Installation date, time, and specific location shall be determined by the designated VA COR/POC. (Contractor shall not commence with installation operations without prior coordination, set up, and approval from the VA COR/ POC).

10.2 The installation of equipment shall be coordinated with the designated VA POC.

Installation cannot be delayed due to the current equipment “end of life cycle” and no longer repairable. The equipment shall be replaced and installed as quickly as possible to thoroughly diagnose and determine the proper follow up procedures or surgical intervention much earlier at no additional cost to the government. The ultrasound is utilized for diagnosing retinal detachments and tumors as well as for performing measurements essential for intraocular lens calculations for cataract surgery. It is vital to MEDVAMC ability to adequately care for Veteran patients and meet the standard of care. Failure to replace this equipment will resolve in inability to treat vison threatening and life-threatening retinal disease. A delayed installation window is at the discretion of the designated VA COR/POC.

11. All personnel of general contractor and subcontractors shall comply with the MEDVAMC vendor personnel management program. Contractor shall familiarize him/herself with this program through coordination with the VA COR/ POC if necessary.

12. Contractor shall be responsible for removing all packing materials and related waste and then disposing of these items offsite.

13. Delivery: The Contractor shall deliver all items to the Michael E. DeBakey VA Medical Center

ATTN: Warehouse, 2002 Holcombe Blvd. Houston, Texas 77030. All items shall meet manufacturer specifications. The Contractor is responsible for any missing equipment, parts, and components not included to carry out the delivery.

13.1 Equipment shall be packaged to prevent damage or deterioration during shipment, handling, and storage.

13.2 The Contractor shall provide the delegated VA COR/ POC with Alert/ Notifications of any delays in delivery as well as any or all technical advisory/recalls prior to or simultaneously with filed alerts.

13.3 The Contractor shall be responsible for replacement of unsuitable or damaged equipment or items delivered in error. Equipment shall be packaged to prevent damage or deterioration during shipment, handling, and storage.

13.4 The Contractor shall pay all shipping and handling fees for equipment.

13.5 All equipment for delivery, either single or multiple container deliveries, will bear the VA PO (Purchase Order) number on external shipping labels and associated manifests or packing lists. If applicable, in the case of multiple container deliveries, a statement readable near the

VA PO number will indicate total number of package/containers for the complete delivery for example “Package 1 of 2”, clearly readable on manifests and external shipping labels.

14. Hours of Coverage: All work shall be conducted Monday through Friday at 8:00a.m. – 4:30p.m., excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA POC. The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

14.1 The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

14.2 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

14.3 In addition to the days designated as holidays, the government observes the following days:

14.3.1 Any other day designated by Federal Statute.

14.3.2 Any other day designated by Executive Order.

14.3.3 Any other day designated by the President’s Proclamation

14.4 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than Contractor normal compensation for the time worked.

15. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and Standards as applicable to the proper performance afore and hereafter described.

16. Glossary:

CO Contracting Officer CDR Contract Deficiency Report MEDVAMC Michael E. DeBakey VA Medical Center OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration VA Department of Veteran Affairs The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

17. Safety: Safety precautions shall include, but are not limited to the following requirements:

a) OSHA (Occupational Safety and Health Act)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other

Federal, State, and Local regulations pertaining to the equipment listed for this contract.

d) JCAHO (The Joint Commission, formerly, Joint Commission Accreditation of Healthcare

Organizations)

18. Parking: It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

19. Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors.

This procurement is for a supply contract for the purchase of new medical equipment for the MEDVAMC. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the OEM (Original Equipment Manufacturer) or an approved authorized distributor for the proposed supply contract for the purchase of new medical equipment to include replacement parts (if applicable), such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

20. Confidentiality and Nondisclosure:

20.1 No information shall be released by the contractor. Any request for information relating to this purchase order presented to the contractor shall be submitted to the Contracting Officer for response.

20.2 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

21. Invoicing/ Billing Requirements:

21.1 The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ).

21.2 Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items.

21.3 Invoices shall be properly prepared in accordance with FAR (Federal Acquisition Regulation) 52.212-4.

21.4 Invoices will be returned when documentation is missing, inaccurate or incomplete.

Invoices shall include, at a minimum, the following information:

a) Company Name, Address, and telephone number

b) Invoice Date and Number

c) PO (Purchase Order) number and Order Number (if applicable);

d) Description, quantity, unit of measure, unit price and extended price of the items delivered.

e) Name and Title of Contact to notify in event of defective invoice.

21.5 The Contractor shall contact the VA POC and Contracting Officer if they do not receive payment within 45 calendar days of submission of a proper invoice. The VA POC will be responsible to cross reference all shipping/packing slips against invoices submitted for payment for accuracy. The Contracting Officer will contact the Contractor for resolution of any discrepancies.

22. Changes to the SOW (Statement of Work): Any changes to the SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in the contract file along with all other documentation of the work. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer. Price/cost incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor.

END OF SOW

https://www.fsc.va.gov/einvoice.asp

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. ADDENDUM FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services (NOV 2021)” Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

INSTRUCTION TO OFFERORS:

This acquisition is being procured for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information. This solicitation is Total Small Business Set Aside, and it includes all contract line item number(s) being requested in this solicitation. The government intends to solicit this requirement and award a subsequent contract without discussions or negotiations. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The government will award a contract on the basis of Lowest Priced Technically Acceptable (LPTA).

SUBMISSION OF QUOTE INSTRUCTIONS:

Quotation shall be received no later than 12:00p.m. Central Standard Time on August 30, 2023.

Quote shall be submitted electronically through email addressed to Jeneice Matthews, Contract Specialist at jeneice.matthews@va.gov .

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award.

Offeror shall complete and submit the following:

a. The Contractor shall submit a price for all Contract Line-Item Number (CLIN) of the solicitation.

b. Provide all CLIN items listed in this solicitation that are annotated in the Price/Cost Schedule.

See FAR Clause 52.212-2 Addendum for basis for award. The price quote shall be legible, specific, and complete in every detail. Note: Pricing shall be all inclusive, for example, shipping cost/price must be rolled into the line item of the product and not separated as a separate line item.

c. For the purpose of evaluation of technical acceptability, the Contractor shall provide all of the salient physical, functional, or performance characteristics of the offered product(s), manufacturer sales literature or other product literature which clearly documents that the offered product(s) meet or exceed all of the requirements. The Contractor may include any other information that is deemed necessary.

d. The Offeror shall provide a proposed delivery lead time, for example, 90 Days After Receipt of Order (ARO). See Delivery Schedule.

http://acquisition.gov/comp/far/index.html mailto:jeneice.matthews@va.gov http://www.sam.gov/

e. The Offeror shall provide an authorized distributor letter from the Original Equipment Manufacturer (OEM) which demonstrates evidence of being an authorized OEM distributor for the quoted products.

Note: The VA does not accept gray market item. Gray market items also known as a parallel market, is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacture.

Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

The Contractor’s past performance history will be evaluated by the government for the purpose of a responsibility determination.

All quotes shall remain valid for 120 calendar days.

Quoter(s) may, at the discretion of the government, be asked to provide information for clarification purposes regarding their quote. Requests for clarification of information does not constitute discussions. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

The quoter(s) shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and received no further consideration.

An offer shall be considered complete if it includes the technical capability, as specified in the Statement of Work, price quote and required documentation in accordance with instructions provided herein.

The following solicitation provisions apply to this acquisition:

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

• FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG

2020)

• FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

• FAR 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

• FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

• FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND

REPRESENTATION (JUN 2020)

• VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

NOTICE (FEB 2023)

• VAAR 852.273-74 AWARD WITHOUT EXCHANGES (NOV 2021)

2. ADDENDUM FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) This solicitation is issued under Simplified Acquisition Procedures in accordance with FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This solicitation is to establish a Firm-Fixed Price contract. The Government will award a contract resulting from this solicitation on the basis of lowest price, technically acceptable (LPTA) to the responsive and responsible quoter whose quote, conforms to the solicitation. All quoters must have a current registration in the System for Award Management to be considered for award.

Since this solicitation is LPTA the government will begin by reviewing the lowest priced quote first and if the government determines that this quote is technically acceptable, no other quotes will be reviewed. This quote will have been deemed technically acceptable with the lowest price, so for this reason the award will be made based on FAR guidance.

If no offer is technically acceptable the government will make a determination to re-solicit.

Technical tradeoff will not be made, and no additional credit will be given for exceeding the minimum requirements. In the event an offeror’s quote is determined to be technically unacceptable for any of these factors, the entire quote will be considered technically unacceptable and the quote will be ineligible for award.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall result in the Contractor’s quote technically unacceptable. In addition, the government intends to award without discussions.

The government reserves the right to request clarifications.

Past Performance: The government will review past performance for responsibility determination purposes only. The government will review government systems such as Contractor Performance assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Past Performance Information Retrieval System (PPIRS) and other government systems. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably.

The following are the decision factors:

i. Technical

ii. Delivery Lead Time

iii. Price

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award.

To receive credit as a SDVOSB (Service-Disabled Veteran Owned Small Business or VOSB (Veteran Owned Small Business) vendor must be certified in SBA VetCert (Veteran Small Business Certification) by the closing date of the solicitation and prior to award.

The Government will determine the merits of each offer on the basis of (1) its acceptability, and (2) its price reasonableness.

I. Technical – A. Acceptability: An offer is acceptable when quote clearly evidences the Offeror’s compliance, without exception, to meet the minimum requirements set forth herein the Statement of Work and in this solicitation. Contractor shall provide exact items as specified in the Statement of Work.

B. Contractor Qualifications: The Contractor shall be Original Equipment Manufacturer (OEM) or an approved authorized vendor, authorized distributor by the OEM with authorization to distribute products Zeiss Clarus 700 Fundus Ophthalmic Camera equipment.

The Contractor shall submit with their technical quote an authorization letter as evidence of proof as an approved authorized vendor, authorized distributor by the manufacturer on the OEM’s letterhead by the close of the solicitation due date. Failure to submit proof of an authorization letter on OEM letterhead by the manufacturer with their technical quote shall result in the technical quote as technically unacceptable.

Offeror(s) shall include place of manufacture as requested in Section Delivery Schedule with their technical quote (include U.S. city, state and ZIP+4; or foreign country). Failure to provide this information may render your quote ineligible for award.

II. Delivery Lead Time – An offer depicting a firm delivery lead time or number of days ARO that is the most advantageous to the Government. If delivery lead time or number of days ARO is not provided or deemed unreasonable, you may be ineligible for award.

III. Price – All line items listed in the Price/Cost schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price in Section Price/Cost Schedule. The government may determine that an offer is unacceptable if the prices are significantly unbalanced.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

https://www.sam.gov/portal

The following contract clauses apply to this acquisition:

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAR 2023

• VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

• VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

• VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (OCT 2019)

• VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

• VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

• VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

• VAAR 852.246-71 REJECTED GOODS (OCT 2018)

All quoters shall submit the following for 36C25623Q1549:

1. Price/Cost Schedule

2. Delivery Schedule

3. An authorization letter as an approved authorized vendor, authorized distributor by the manufacturer on the OEM’s letterhead.

4. Offeror(s) acknowledgement of Solicitation Amendments.

All quotes shall be sent electronically to:

Network Contracting Office 16 Jeneice Matthews, Contracting Officer Email: jeneice.matthews@va.gov Telephone calls are not acceptable.

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ mailto:jeneice.matthews@va.gov