2. PWS (001).docx

Performance Work Statement

Maintenance and Repair of Allison Transmission for United States Forces Korea

1. General: This is a non-personal services contract to provide Maintenance and Repair of Allison Transmissions fitted to various types of US military tactical vehicles for USFK force units. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all necessary skilled personnel, master mechanic tools sets (general hand tools), personnel safety equipment (safety glasses, shoes, coveralls, and gloves), and other items and services necessary to perform Maintenance and Repair of Allison Transmission fitted to the Tactical Vehicles for USFK as defined in this Performance Work Statement.

1.2. Background: Lack of qualified maintenance personnel in USAMSC-K significantly decreases the ability to meet USFK units’ requirements for maintenance, repair, and replacement of transmission in timely manner. This challenging situation has serious impact on USFK warfighters’ optimal combat readiness. This contract is required in order to alleviate the problems associated with the challenging situation.

1.3. Objectives: The contractor shall perform maintenance and repair of Allison transmissions fitted to US military tactical vehicles upon issuance of delivery order.

1.4. Scope of Work: The contractor shall perform on-call inspection, on-call maintenance and repair of Allison transmissions fitted to various types of US Military Tactical Vehicles including ASV/ M-ATV/ FMTV/ Truck, Tractor/ HEMTT/ PLS for USFK Units. The models of Allison transmission applied to this contract are as follows: MD3070PT / MD3560 / 3500SP / 3700SP / 4500SP / HT740D / HD4560 / HD4560P / HD4500SP / CLT-755.

1.5. Period of Performance: The period of performance shall be one (1)-year base year plus four (4) one-year option periods. The Period of Performance reads as follows:

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. Within 30 days after contract award copy of a comprehensive written QCP shall be submitted to the KO and COR and within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.1.1. The contractor’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

1.6.1.2. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. The Contractor shall be required to respond to the Contract Discrepancy Report (CDR) as demanded by the Contracting Officer and this could be less than 10 calendar days.

1.6.3. Recognized Holidays: The contractor is not required to perform services on the following U.S. and Korean Holidays

1.6.3.1. U.S. Holidays

* If any of the specified dates falls on a Saturday or Sunday, the holiday shall be observed on the following Monday.

1.6.3.2. Korean Holidays

*2 January is not actual ROK legal public holiday but is listed in US Forces Korea (USFK) USFK Regulation 690-1 as official Korean holidays.

**Alternate holidays for Lunar New Year, Chusok, and Children’s Day will be provided when they fall on Sundays or other Korean public holidays. The alternate holidays will be observed on the first non-holiday in the week.

1.6.4. Hours of Operation: Hours of operation are Monday through Friday, 0800 to 1700, except federal holidays and Korean holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: Works shall be performed on US military bases throughout South Korea and specific place of performance will be identified at the time of issuance of delivery order. If a transmission needs to be repaired at the contractor’s repair facility, the contractor shall acquire approval from a COR.

1.6.6. Type of Contract: This is a Firm Fixed Price (FFP) with Requirement CLINs.

1.6.7. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Contractor Qualifications

1.6.8.1. The works stated in this PWS shall not be subcontracted out.

1.6.8.2. Prior Experience: The contractor shall have a minimum (2) years of experience within last six (6) years in maintenance and repair of transmissions fitted to various types of US Military Tactical Vehicles including vehicles listed in the paragraph 1.4. Scope of Work, or similar work.

1.6.8.2.1. “Similar work” means maintenance and repair of transmission fitted to vehicles other than US military Tactical Vehicles such as ROK military tactical vehicles or commercial trucks whose load capacity is 2.5 ton or above.

1.6.8.2.2. If offerors represent experience in similar work in their proposals, the offerors shall specifically indicate the types of vehicles (e.g. general cargo truck, van truck, dump truck, trailer, bulk truck, and etc.) and their load capacity.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: Contract manager, and engineer are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contacting officer. The contract manager shall have full authority to act for the contractor on all contract matters relating to operation of this contract. The contract manager shall be available between 8:00 a.m. to 4:30 p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1. Contract Manger (CM): The CM shall have a minimum two (2) years of experience within the last six (6) years in maintenance and repair of transmission fitted to US military tactical vehicles or similar work. The CM shall be competent in English, fully understand the requirements of this contract, and address all contract related issues to the COR in English.

1.6.11.2. Engineer: Contractor’s engineers shall possess a minimum the license of “Craftsman Motor Vehicle Maintenance (자동차정비기능사)” and have a minimum two (2) years of experience within six (6) year in maintenance and repair of transmission fitted to US military tactical vehicles or similar works.

1.6.12. Identification of Contractor Employees: The contractor shall be clearly identifiable while on duty. Contractor personnel shall present a neat appearance and be easily recognized. All contractor personnel shall be identifiable by wearing a clearly readable identification badge and vest with reflective material, furnished by the contractor, made of durable material, which consists of the contractor's company name, employee's name. These badges shall be consecutively numbered and made accountable by the contractor.

1.16.13. Contractor Travel: Government will not separately pay for cost that incurs to go back and forth for inspection and repair. Any travel cost for performance of the contract will be considered to be included total contract amount.

1.6.14. Limit of Total Repair Cost: Total repair cost for a single transmission including repair parts and labor hours shall not exceed ₩10,000,000. The COR shall justify to an Ordering Officer in a written document that repair is necessary even though the repair cost exceed ₩10,000,000 instead of replacement for the transmission.

1.6.15. Organizational Conflict of Interest: Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16. Safety Requirements: In performing work under this contract, the contractor shall:

1.6.16.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

1.6.16.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Korea Environmental Governing Standards by US Force Korea.

1.6.16.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

1.6.16.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

1.6.16.5. Record and report promptly (within one hour) to the contracting officer or COR, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

1.6.16.6. In the event of an accident or mishap, take reasonable and prudent action to establish control of the accident or mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident and mishap investigative authority through the contracting officer.

1.6.16.7. If the government elects to conduct an investigation of the accident or mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.6.17. Contractor Personnel:

1.6.17.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The names of the contract manager shall be provided to the COR in writing prior to the beginning of the first performance period. The contract manager shall be able to read, write, speak, and understand English.

1.6.17.2. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

1.6.17.3. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.6.17.4. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.6.17.5. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of Army, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation.

1.6.17.6. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.6.18. Invoicing for the work completed: The Contractor shall submit an invoice and DD Form 250, Material Inspection and Receiving Report, signed by requesting unit representative to the ordering officer in an email through a COR. The DD Form 250 shall be accompanied by DA Form 2404 and documents identifying labor hours and list of repair parts. Once all documents for invoicing are received by the Ordering Officer they will be submitted to USFK J4 via indopacom.humphreys.usfk.mbx.j4-lcs@mail.mil and then subsequently to Republic of Korea Ministry of Defense which is paying office.

2.1. DEFINITIONS AND ACRONYMS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Similar work. Means maintenance, repair, and replacement of transmission fitted to vehicles other than US military Tactical Vehicles such as ROK military tactical vehicles or commercial trucks whose load capacity 2.5 ton or above.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. Acronyms:

3. GOVERNMENT FURNISHED ITEMS.

3.1. End Item Transmission: Government will furnish end item transmission to the contractor in case that the total cost of transmission repair exceeds limited amount stated in Paragraph 1.6.14 or the transmission is broken beyond repair.

a. NSN 2520 01 493 6059, Transmission, Hydraulic, Vehicular

b. NSN 3120 01 419 9010, Bushing, Sleeve

3.2. Repair Facility: The Government will provide a temporary on-site facilities for performance of inspection, maintenance, repair and replacement of transmissions along with electric power. The specific repair facilities will be identified on each delivery order issued by ordering officer.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Tools and Safety Equipment: The Contractor shall provide master mechanic tools sets (general hand tools) and personnel safety equipment (safety glasses, shoes, coveralls, and gloves).

4.2. Repair Parts: The Contractor shall provide repair parts identified as a result of inspection. The quality of repair parts shall be equal to or better than original manufactured parts (Allison parts).

4.2.1. Pre-Priced Repair Parts (Exhibit Line Item Number (ELIN)): The price for the repair parts shall follow the price schedule in the Technical Exhibit 2 - Exhibit Line Item Numbers (ELINs (Pre-Priced Parts).

4.2.2. Un-Priced Parts: The contractor shall prove price reasonableness by utilizing one of the following methods if certain repair parts not listed in the ELINs are required.

(a) Three (3) vendors’ quotes,

(b) GSA contract price: If the Contractor cites a GSA contract price, it must also provide the GSA contract number and a copy of the webpage showing description of the required parts.

(c) Published or established price list or catalog, available to the general public, which sets forth the price of a commercial item,

(d) Sales document when the same item has been sold to others in the recent past. The sales document shall include name, telephone number, date of confirmation and price paid. A copy of another customer’s invoice will suffice.

5. SPECIFIC TASKS

5.1. On-Call Inspection: The Contractor shall conduct inspection of transmission within two (2) working days after receipt of delivery order and then prepare and submit DA Form 2404, Equipment Inspection and Maintenance Work Sheet, to COR along with the list of required repair parts within two (2) working days after completion of each inspection. All deficiencies and estimated labor hours for required works shall be identified on the DA Form 2404 and the completed DA Form 2404 shall be signed by a requesting unit representative before it is submitted to COR. Labor hours shall be reasonably estimated and approved by a COR.

5.2. Maintenance and Repair.

5.2.1. Issuance of DO: If a COR determines maintenance and repair based on completed DA Form 2404 and the list of repair parts, the COR submits the DA Form 2404 along with the repair parts list to an Ordering Officer for issuance of a delivery order for repair.

5.2.2. Maintenance and Repair Performance: Upon receipt of a delivery order, the Contractor shall immediately contact requesting unit representative for work schedule and complete the work within three (3) days after initial inspection. The work shall start at least within 5 working days (Holiday, Saturday, and Sunday are excluded.) after receipt of the Delivery Order. The information on unit representative will be identified on the delivery order.

5.3. Final Test: Final test shall be conducted by the Contractor under the observation of the requesting unit representative. The requesting unit representative will sign DD Form 250, Material Inspection and Receiving Report, if the contract passes the final test.

5.4. Returning Removed Parts: The contractor shall return all parts removed from government equipment to requesting unit.

5.5. Cleaning of Workplace: The contractor shall keep workplace clean and free of waste material while performing work under this contract. Upon completion of the work, all residual waste material and rubbish will be removed and the area shall be left in the same condition as it was before the work began.

5.6. Documentation of the Work Completed: The contractor shall keep extensive and proper records of everything from maintenance, repair, replacement of transmission and make the records available to the Government upon its request. The contactor shall keep the records until the final settlement of any claims under this contract is made.

5.7. Warranty: Warranty period for completed work shall be for a minimum of ninety (90) days from the date the transmission is returned to service.

5.8. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. TM 9-2320-365-20-3, Maintenance Instructions Unit Maintenance M1078, 17 Jun 1998.

6.2. TM 9-2320-365-34-2, Maintenance Instructions DS and GS Maintenance M1078 Series (chapter 7), 17 Jun 1998.

6.3. TM 9-2320-366-20-4, Maintenance Instructions M1083 series 5 ton (chapter 8), 15 Sep 1998.

6.4. TM 9-2320-366-34-2, Maintenance Instructions DS and GS Maintenance M1083 series (chapter7) 15 Sept 1998

The technical manuals listed above will be electronically available at the following website:

http://www.newportaero.com/home/manuals/army/browse/__21925/tm.html?sort=location.

7. ATTACHMENT/TECHNOCAL EXHIBIT LIST:

7.1 Technical Exhibit 1 – Deliverables Schedule

7.2 Technical Exhibit 2 - Line Items for Pre-Priced Parts

8. PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Section

Threshold Method of Surveillance Remedy

PRS #1

Inspection

inspection and submit DA Form 2404 with the list of repair parts within two (2) working days after receipt of DO.

PRS #2

Repair

contact unit representative for schedule of work and complete within 8 hours after stare of the work.

2 working days.

PRS #3

Final Test

Contractor under the observation of the requesting unit representative.

2 working days.

TECHNICAL EXHIBIT - 1

DELIVERABLES SCHEDULE

PWS

Section

COR

TECHNICAL EXHIBIT - 2

Exhibit Line Item Numbers (ELINs) for Pre-Priced Parts

ELINs for pre priced parts are attached in the contract.

NOTE:

1. The types of parts listed in the table have come from actual purchase record of parts under the previous contract. The parts not listed herein shall be acquired in accordance with procedures stated at sub paragraph 4.2.2. Unpriced Parts of the PWS.

2. Quantities listed in this table are just estimate. Actually required quantities under this contract may exceed or be less than estimated amount listed in the table.

3. Estimated quantities listed herein are for a twelve-month period of performance. The estimated quantities for base year and each option period are the same as those listed in the Technical Exhibit 2.