2. Proposal to Lease Space Worksheet.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- DACA175270000100
About this file
This is a Proposal to Lease Space Worksheet template used by the U.S. Army Corps of Engineers to solicit and evaluate commercial real estate lease proposals. The worksheet is designed to collect comprehensive information from property owners and leasing agents regarding available space for government occupancy.
The form captures five primary sections of requirements and information. Section I requests detailed property identification, including building name, ownership entity, leasing agent contact information, building age, renovation history, physical address, property classification (stand-alone, mall, professional building, or strip center), floor level, and property management details. Section II requires pricing and cost data, including base annual rent per square foot, operating costs (common area maintenance, property taxes, insurance, HVAC, exterior maintenance, janitorial services, utilities, trash, parking, and signage), buildout costs, and the lessor's contribution to buildout. Section III specifies lease terms including the proposed lease duration (one year with two optional renewal years), cancellation rights (30 days for government), parking ratios and available spaces, and lists required attachments such as construction specifications and floor plans. Section IV defines key terms such as common area and common area maintenance charges, and requires certification regarding the offeror's property interest, flood plain status, asbestos-containing materials, fire/life safety compliance, and accessibility standards. Section V contains owner identification, offeror certification statement, and signature authority fields. Offerors must submit completed worksheets with supporting documentation by a specified deadline to bind themselves to lease the premises upon government acceptance, with all space alterations and delivery to comply with government specifications and requirements.
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Text version
Sheet1
| PROPOSAL TO LEASE SPACE | |
| SECTION I - DESCRIPTION OF PREMISES | |
| Building / Property Name | Ownership Entity Name: |
Leasing Agent Name:
| Building Age | ||||
| Year of Last Major Renovation (if applicable) | ||||
| Building Address (Premises)-Street, City, State and Zip | Authorized to Execute Lease | Agency Address, Phone & Email | Select from Drop Down Menu | |
| Stand Alone | ||||
| Owner Address, Phone & Email | Interior Mall | |||
| Professional | ||||
| Building Description | Strip Center | |||
| Property Management (PM) Agency | ||||
| Floor Level | Select from Drop Down Menu | |||
| PM Address, Phone & Email | Below Ground Level | |||
| Dimensions of Space | Ground Level | |||
| Multiple Levels | ||||
| Upper Level | ||||
| SECTION II - SPACE AND RATES OFFERED | ||||
| Building Gross SF | Subject Space Size (Gross SF) | Subject Space Size (Net SF) | Current Occupancy Ratio (Gross) | |
| 0 | 0 | 0 | ERROR:#DIV/0! | |
| DESCRIPTION OF COST | $ / PSF | ANNUAL AMOUNT / COST | ||
| Base Annual Rent | $0.00 | $0.00 | ||
| Operating Costs (specify below): | ||||
| Common Area Maintenance | $0.00 | $0.00 | ||
| RE Property Tax | $0.00 | $0.00 | ||
| Insurance (Hazard) | $0.00 | $0.00 | ||
| HVAC Maintenance | $0.00 | $0.00 | ||
| Exterior Maintenance/Landscape | $0.00 | $0.00 | ||
| Janitorial Services (including supplies) | $0.00 | $0.00 | ||
| Electricity (Gov't controlled space costs - if applicable) | $0.00 | $0.00 | ||
| Gas/Oil/Coal (Gov't controlled space costs - if applicable) | $0.00 | $0.00 | ||
| Water (Gov't controlled space costs - if applicable) | $0.00 | $0.00 | ||
| Sewer (Gov't controlled space costs - if applicable) | $0.00 | $0.00 | ||
| Trash | $0.00 | $0.00 | ||
| Signage Rent (specify if applicable) | $0.00 | $0.00 | ||
| Parking | $0.00 | $0.00 | ||
| Other Charges (specify if applicable) | $0.00 | $0.00 | ||
| Other Charges (specify if applicable) | $0.00 | $0.00 | ||
| Total Operating Costs | $0.00 | $0.00 | ||
| Gross Annual Rent | $0.00 | $0.00 | ||
| Buildout | Buildout Cost (Lump Sum) | $ / PSF | ||
| Total Buildout Cost | $1,000.00 | ERROR:#DIV/0! | ||
| Lessor's Contribution to Buildout Cost (Not a Government Expense) | $0.00 | ERROR:#DIV/0! |
| SECTION III - LEASE TERMS AND CONDITIONS | ||
| Number of Years = One - with two renewable option years | Lessor paid paint / carpet upgrades during term of lease: | Government Cancellation Rights = 30 days |
| Bldg. Parking Ratio: XX% Total # of bldg. spaces = XX | Number of Government visitor spaces = | Number of Required Parking Spaces (GOV's) = 5 |
| List of Attachments Submitted with this Offer | ||
| Construction Specifications Bid Porposal Worksheet (for new buildout) | ||
| Floor plan of Proposed Space | ||
| Other (Please Specify) | ||
| Other (Please Specify) | ||
| Please indicate here any additional remarks or conditions with respect to this offer: |
| SECTION IV - PROPOSAL DATA (In Response to Request for Lease Proposals) |
| THE FOLLOWING ARE CONSIDERED PART OF THE FULL OFFER SUBMITTED BY THE OFFEROR |
| 1. “Common area” as herein referred to is defined as “that part of the premises provided, designated, and maintained by the Lessor for the common use of all tenants; including but not limited to, private streets and driveways, curbs, parking areas, service alleys, loading areas, retaining walls, sidewalks, landscaping, lighting, hallways, restrooms, stairwells, and elevators.” | 2. “Common area maintenance” (CAM) charges as herein referred to are defined as the costs of operation, maintenance, and repair of the common areas and does not include Lessor’s overhead, marketing or promotional fees, or administrative costs for management of the subject premises. The proportionate share to be paid by the Government for the cost of operation, maintenance, and repair of the common area shall be computed on the ratio that the total area of all applicable enclosed structures of the subject premises bears to the number of square feet leased herein. |
| Offeror's Interest in the Property: | |
| � Fee owner � Other: | |
| Attach evidence of Offeror's interest in property (e.g., deed) and representative's authority to bind Offeror. | |
| Flood Plains: | |
| The Property is � in a base (100-year) flood plain � in a 500-year flood plain � not in a flood plain. |
| Asbestos-Containing Material (ACM): The Property |
| � Contains no ACM, or contains ACM in a stable, solid matrix that is not damaged or subject to damage. |
| � Contains ACM not in a stable, solid matrix. |
| Fire/Life Safety: |
| The Property � Meets � Does not meet Lease fire/life safety standards. |
| Accessibility: |
| The Property � Meets � Does not meet Lease accessibility standards. |
| SECTION V - OWNER IDENTIFICATION AND CERTIFICATION |
| Recorded Owner (Name, Street, City, State and Zip Code) |
BY SUBMITTING THIS OFFER, THE OFFEROR AGREES, UPON ACCEPTANCE OF THIS PROPOSAL BY THE HEREIN SPECIFIED DATE, TO LEASE TO THE UNITED STATES OF AMERICA, THE PREMISES DESCRIBED, UPON THE TERMS AND CONDITIONS AS SPECIFIED HEREIN, IN FULL COMPLIANCE WITH AND ACCEPTANCE OF THE AFOREMENTIONED SOLICITATION FOR OFFERS, WITH ATTACHMENTS. SPACE WILL BE ALTERED AND DELIVERED IN ACCORDANCE WITH THE GOVERNMENT'S SPECIFICATIONS AND REQUIREMENTS.
| Offerors Interest in Property (select one below): | ||
| Owner: ________ | Agent: ________ | Other (specify): ________ |
| Offeror (Name, Title, Street, City, State, Zip Code) | □ Check if same as recorded owner | Telephone Number |
Email Address
Signature by Authorized Offeror Date Signed
USACE RECRUITING FORM 1364 (10/2020)
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File details come from the government source that posted it. Updated .