2. Proposal Return Package Northern NJ.pdf

Attachment 08

SOLICITATION # 104267-2 -A-00

UNITED STATES POSTAL SERVICE

PROJECT:

SCHEDULE:

IQ JOC - Northern New Jersey

Issue Date: 2 8 ; Close Date: 2 at 3:00 pm EST Pre-Proposal Meeting: via ZOOM on 4 2 at 1 E

INSTRUCTIONS TO PROSPECTIVE OFFERORS

Please ensure that you have read and understand the USPS Solicitation and all additional attachments. See all Attachments in the RFx event for details. All proposals must be submitted through COUPA. The closing date and time will not be extended due to operator inability in COUPA.

Return

Complete and return the following via COUPA:

VETS-4212 Federal Contractor Veterans' Employment Report: (Required)

1:

Return 2:

Proof of annual registration. (Submit only a copy of the confirmation email)

Pass/Fail Requirements (Required) Eligibility Requirements: Licenses; Proof of Years in Business Bonding Requirements Financial Condition

Technical Proposal Package: (Required) Supplier Capability Past Performance

Price Proposal Package: (Required) Signed Offer & Award;

Adjustment Factors page Terms & Conditions: (Required)

Acknowledgment of Solicitation Amendments (if applicable) Provision F-202: Key Personnel;

Provision 1-3: Domestic Source Certificate - Construction Materials;

Provision 4-3: Representations and Certifications;

Provision 9-1: Equal Opportunity Affirmative Action Program; and Provision F-401: Authorized Negotiators.

Proposals may be modified at any time up to 3:00 P.M. on the solicitation due date.

Solicitation/Contract/Technical Inquiries: Paige Lyne, USPS Purchasing & SM Specialist 336-317-1322

Before the time of award, all Postal Service employees are prohibited from releasing any information to any person concerning the character, content, or number of proposals received by the Postal Service. At the time of award, all offerors will be provided with the award information. Please be advised that the Davis Bacon Act (Clause 9-3) (March 2006) applies to this project specifically as it relates to the following; Minimum Wages, Apprentices and Trainees, Overtime Compensation, Payroll and Other Records, withholding Of Funds, Subcontracts, Compliance with Davis-Bacon and Related Acts Requirements, Certification Of Eligibility, Contract Termination and Debarment, Disputes Concerning Labor Standards. If you require a more detailed explanation of the clause, the USPS will provide one.

Proposal Instructions and Evaluation Criteria

INSTRUCTIONS

I. Introduction

The Postal Service intends to award one or more Indefinite Delivery, Indefinite Quantity (IDIQ) Construction Contracts to facilitate various capital improvement and repair and alteration projects within the geographic area(s) described herein. For all awarded contracts, the base term of the contract will be for one (1) year; with five (5) possible one-year options. The construction cost and performance time for each individual Job Order/Work Order issued under the contract will vary based on the scope of that order and the specific period of performance negotiated. Construction activities may occur in occupied and operating mail processing facilities (possibly 24 hours per day/7 days per week) and in such a case, construction activities must not interfere with mail processing operations.

Unless stated herein or otherwise amended, this document, in conjunction with the latest edition of the USPS Supplying Principles & Practices, will be considered policy for the evaluation of an offering firm’s qualifications for this solicitation.

The Postal Service is interested in selecting the most highly qualified firms for this effort. The information provided in the Technical Proposal, as well as the Price Proposal, will be the basis for the evaluation of offering firms.

II. Contract Description

An indefinite delivery indefinite quantity contract is a contract pursuant to which the contractor will perform a series of individual projects at different Postal Service facilities. The solicitation, and resulting contract includes, by reference, a Construction Task Catalog (CTC) (also referred to as a Unit Price Book) produced and maintained by Gordian, that contains approximately 200,000 line items and service tasks with preset unit prices. All unit prices are based on local labor, material and equipment prices to perform the activity. The solicitation, and resulting contract also includes Technical Specifications which set forth the quality of Workmanship and quality of materials required for the service tasks.

Offering Firms responding to this solicitation will propose an Adjustment Factor (also referred to as a Price Multiplier) to be applied to the CTC Schedule. The Adjustment Factor will apply to each unit price in the CTC, except for any line item specifically noted otherwise.

As projects are initiated by the Postal Service, the contractor will participate in a Joint Scope Meeting, at which the scope of work for the individual project will be explained to the contractor, and the contractor an opportunity to ask questions, inspect the site and make recommendations with regards to means and methods, scheduling and other aspects of the project as circumstances dictate.

The Postal Service will then prepare a Detailed Scope of Work and issue a Request for Proposal to the contractor. The contractor will prepare a Price Proposal Package for the project including, among other items, a Price Proposal and a schedule. In general, the Price Proposal will be prepared by identifying the proper construction tasks from the CTC and multiplying the pre-set unit prices by the quantity required and by the appropriate Adjustment Factors.

The Postal Service will review the Price Proposal Package and may request changes. Once an acceptable Work Order Package has been submitted, the Postal Service Contracting Officer will issue a Notice to Proceed for the project. A separate work order will be issued for each project.

A work order will contain a Detailed Scope of Work, the Project completion Time, and the price to be paid for the work. The work order price shall be a lump sum, firm fixed-price based on the sum total of the unit prices for the completion of the Detailed Scope of Work.

111. Evaluation

Evaluation will be conducted in accordance with the USPS’s Supplying Principles and Practices (SPs and Ps) based on the Evaluation Criteria set forth below.

1V. Overall Relative Importance of Proposal Parts The technical evaluation factors are more important than price in this solicitation. The USPS will make the selection for award based on the principles of best value. Best value means the expected outcome of an acquisition that, in the USPS’s estimation, provides the greatest overall benefit in response to this requirement, considering both price and technical factors. The adjectival scoring matrix depicted below will be employed to score and rate all technical evaluation criteria:

Technical Evaluation Factor Rating Definitions

The Postal Service is interested in selecting the most highly qualif ied supplier for this contract.

The information you provide in your Proposal Package will be the basis for the evaluation of your company. To ensure your Proposal is given full consideration, you must do the following:

Register your company with Coupa in order to receive the solicitation documents.

A Coupa Guide is attached on sam.gov.

Read this solicitation carefully to make sure offeror understands what is required.

Provide a complete Proposal Package in accordance with the instructions herein.

Do not leave any portion of a form blank; indicate N/A if not applicable.

Provide information on the attached forms (or photocopies of the attached forms), and organize the information as set forth below.

Questions related to assembling the submission should be directed to at

. DO NOT rely on advice from anyone other than those listed herein, unless directed to do so by those listed.

Please note that all other records concerning the offeror’s prior performance with the Postal Service will be used in the selection process.

A. PROPOSAL PACKAGE FORMAT

In furtherance of Provision 4-1: Standard Solicitation Provisions (September 2016) the offeror’s proposal shall be in two (2) separate files:

1. Part I – Technical Proposal; and

2. Part II – Price Proposal.

The Offeror shall submit its written proposal electronically in Microsoft Word, Microsoft Excel and/or Adobe Acrobat PDF format with a minimum font size of ten (10). Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently of and concurrently with evaluation of the other. Unnecessarily elaborate brochures, artwork, expensive visual and other presentation aids beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of cost consciousness. Proposals should be prepared with maximum economy, consistent with this particular procurement, to ensure that the resources of both the offeror and the USPS’ evaluators are used efficiently.

Technical Proposals shall be limited to thirty (30) pages, not including resumes.

In light of the page limit, the Postal Service encourages Offerors to focus on a detailed technical approach specific to this effort rather than standard marketing language.

Each submitted document should include your Company’s Name in the document title, i.e.

ABC Co Technical Proposal.pdf and ABC Co Price Proposal.pdf

Proposals will not be maintained or returned. Firms will not be reimbursed for any expense(s) incurred in developing their Proposal Package.

The proposal must fully comply with the requirements of the solicitation, including these Instructions, without exception to be considered responsive to the solicitation.

B. PROPOSAL RETURN PACKAGE

TECHNICAL PROPOSAL PACKAGE (PDF File #1)

Cover Sheet – Point of Contact & Company Information Executive Summary Statement

Pass/Fail Requirements Factor 1 - Supplier Capability

1.1 Ability to Service the Primary Geographic Area

1.2 Location of Firm/Core Work Type/Firm Stability & Health

1.3 Key personnel (Experience and Qualifications)

1.4 Contract Management Plan/Procurement Strategies

1.5 Safety Experience Modification Ratio

1.6 Safety Culture/Safety Program

Factor 2 - Past Performance/Corporate Experience

2.1 Experience Providing Similar Services

2.2 Experience with JOC IDIQ Contracts

PRICE PROPOSAL PACKAGE ( File #2)

Offer & Award & Adjustment Factors Page(s) Provision 1-3, Domestic Source Provision 4-9, Acknowledgement of Solicitation Amendments Provision F-202, Key Personnel Provision 4-3, Representations and Certifications Provision 9-1, Equal Opportunity Affirmative Action Program Provision F-401, Authorized Negotiators

EVALUATION

A. EVALUATION

Evaluation will be conducted in accordance with the Supplying Principles and Practices (SPs&Ps) section 2-26.2 Proposal Evaluation Strategy and Factors. Proposals that do not meet all the requirements of this solicitation may be determined to be non-responsive.

This section describes the minimum information, which must be included in responsive Technical Proposals. Information to be furnished includes:

1. Cover Page – Point of Contact & Company Info

2. Executive Summary

3. Offeror Responses to Evaluation Criteria

A brief executive summary, not to exceed one page in length, is required at the beginning of the proposal.

The summary should also include any information the offeror considers necessary to clarify any items included in the Technical Proposal such as assumptions made, interpretations of proposed agreement, etc.

Offerors shall provide responses to the evaluation criteria listed herein. The USPS will use the technical evaluation criteria listed in this enclosure to evaluate the merit of the Technical Proposals.

PASS/FAIL REQUIREMENTS

Offerors will be required to submit documentation to support the following Pass/Fail factors.

Eligibility: LICENSE(S) Attach a copy of license(s) or certification(s) for this type of work, as required by the State named in this solicitation, or copy of application to obtain such license(s). If a license (or certification) for this type of work is not required in the State named in this solicitation, the contractor is to provide a statement indicating that this is not applicable.

YEARS IN BUSINES Minimum Years in Business: Company must show proof they have been in business under the company’s present name for a minimum of three (3) consecutive years. (Examples include Articles of Incorporation; Articles of LLC)

Bonding:

The evaluation of this information will be to determine, on a “go, no go” basis, offeror’s financial

VETS 4212 Supplier Instructions

Before an award can be made, the VETS-4212 report has to be completed. The suggested method is to file electronically at VETS4212-customersupport@dol.gov. Upon the successful submission of a VETS-4212 report(s), you will receive an email confirmation of receipt for your records. Please submit a copy of the confirmation email with your proposal.

condition and capability, and capacity to perform the work under this solicitation as demonstrated by its ability to secure performance and payment bonds. Offeror shall attach a copy of a letter from one or more bonding companies stating the following:

- Firm bonding capacity (aggregate dollar amount)

- How long the bonding company(s) has been providing bonds to your company

Provide written documentation on the firm’s surety letterhead affirming that the firm has an accessible aggregate bonding capacity of $3 million or more. Do not provide the actual bonds at the time of the initial offer. Only firms identified for contract award will be required to provide the bonds.

Additionally, the bonding company must appear on the list contained in Treasury Department Circular 570. The amount of bond may not exceed the underwriting limit stated for the surety in that list. Do not submit the names of agents working on your behalf. Failure to make available any information in this section, or evidence of poor financial stability may result in Contractor disqualification.

A. Technical EvaluationCriteria:

Factor 1 – Supplier Capability Subfactors:

1.1 Ability to service the geographic area

1.2 Location of firm/Core work type

1.3 Key Personnel

1.4 Contract Management Plan/Procurement Strategies

1.5 Safety Experience Modification Rating (EMR)

1.6 Safety Culture and Safety Program

Factor 2 – Past Performance Subfactors:

2.1 Experience Providing Similar Services

2.2 Experience with IDIQ/Job Order Contracts

B. Importance of Technical Evaluationfactors:

Factor 1 Supplier Capability is significantly more important than Factor 2 Past Performance.

Sub factors 1.1 through 1.6 are equal to each other.

Sub factors 2.1 through 2.2 are equal to each other.

Factor No.

Criteria

001 Supplier Capability

1.1 Ability to Service the Primary Geographic Area

Provide a narrative outlining the firm’s ability to operate effectively and efficiently in the geographic area of coverage, and how the firm can meet the requirements associated with the project priority definitions outlined in the solicitation.

1.2 Location of the Firm/Core Work Type/Firm Stability and Health Provide a clear, detailed description of where the offering firm is located, where satellite offices of the offering firm may exist, and the location from where the work will be managed and directed, generally.

Explain in detail how much work the offering firm plans to perform with its own forces (employees of the offering firm) and how much of the work will be subcontracted. For subcontracted work, explain in detail the relationship the offering firm has with those subcontractors and how those relationships will be managed effectively to meet the requirements of this contract.

Provide a narrative outlining the proposing firm’s general client base, current workload activity, and what the workload activity has been for the past three (3) years, generally.

Describe the firm’s core client base and work type associated with those clients, and provide information related to how the firm size (with respect to full-time and part-time personnel) has been over the last three (3) years.

Explain how a contract of this type, with a client such as the Postal Service, is a good fit for the firm’s overall business model and how this contract will be prioritized among other obligations and responsibilities across the firm client base.

Include in this narrative information that addresses the financial strength and well-being of the offering firm. DO NOT submit detailed financial statements, but instead articulate in a reasonable amount of detail information describing the overall health of the firm

1.3 Key Personnel

1.4 Contract Management Plan/Procurement Strategies

Provide a narrative of how the proposing firm plans to manage the award of multiple task orders and projects simultaneously and over the life of the contract. Address how the firm will manage projects spread out over a large geographic area, and the firm’s ability to execute projects outside the primary area of geographic coverage, if applicable – See note below.

Provide a narrative explaining the proposing firm’s experience with executing multiple small- scale, medium scale and large-scale projects across a diverse client facilities portfolio that contains properties of a wide range of sizes and locations, and how this type of work fits into the overall business strategy of the firm.

Explain how the firm manages the administrative side of the business, how demands of those aspects of the business are separated (or intertwined) with the responsibilities and obligations of the technical staff. Explain who will be the Postal Service points of contact for the various aspects of the business.

Address how those personnel are best suited for acting as a point of contact for a client such as the Postal Service.

Provide a narrative describing your firm’s plan for any subcontracting, including:

Criteria used to select subcontractors, including subcontractors highly skilled and experienced in performing structural repairs similar to those outlined in the plans and specifications for this project.

Payment terms of typical subcontractor agreements and contracts (e.g. financing vs. paid-when-paid). Specifically address the issue of any subcontracting firms requiring advance payment for services, if any, due to the scale of the project.

Firm’s approach to the multiple phases of the project and a protracted period performance, and how the period of performance will be managed with respect to significant subcontracting involvement, if applicable. Explain how the associated risks of this component will be addressed and mitigated.

1.5 Safety Experience Modification Rating EMR

Provide documentation on the letterhead of the firm’s insurance company of the firm’s Experience Modification Ratio1.

Explain fully any EMR that exceeds 1.00.

1 Experience Modification Rate (EMR) has strong impact upon a business. It is a number used by insurance companies to gauge both past cost of injuries and future chances of risk. The lower the EMR of your business, the lower your worker compensation insurance premiums will be.

1.6 Safety Culture and Safety Program

Provide a description of the company procedures that will be implemented during the performance of any work:

Construction site safety meetings;

First aid treatment;

Reporting procedures;

Company-required safety apparel;

Construction site inspections;

Subcontractor safety program compliance requirements, and;

Firm enforcement procedures (i.e., disciplinary actions implemented after violations -specifically address “repeat violators”, etc.).

As these projects are usually in an occupied building with a 24 hours a day, 7 days a week operation, provide in detail your firm’s plan to protect the workforce, building, and equipment during construction.

Identify firm’s full time safety person and include their resume.

Factor No.

Criteria

002 Past Performance and Corporate Experience

2.1 Experience Providing Similar Services

Include a narrative outlining the offering firms experience with projects of this type in the last several years. Include in the narrative information relating to the firms’ overall body of work, record of on-time performance, record of cost control, record of controlling quality, and how a contract of this scale and magnitude fits into the broader business strategy of the firm.

2.2 Experience with IDIQ/Job Order Contracts

Provide a narrative of past experience with indefinite delivery indefinite quantity contracts with the Postal Service, other federal agencies, state agencies or other clients. Explain in detail the overall terms of the contract, the number of task orders issued over the life of the contract, the average project scale, and how many projects were underway at any given time, generally.

Additionally, offerors are advised that the USPS may use other sources to inquire about offerors’ past performance as stated below:

The U.S. Postal Service (USPS) reserves the right to use past performance information obtained from sources other than those that may be identified by the offeror, e.g. information found in the government’s Past Performance Information Retrieval System (PPIRS). This past performance information MAY be used for the evaluation of the Offeror’s past performance. The USPS does not assume the duty to search for data to cure the problems it finds in the information provided by the Offeror or contained in other government repositories. The burden of providing thorough and complete past performance information remains with the Offeror.

D. PRICE EVALUATION

Price analysis will be conducted in accordance with the Postal Service Supplying Principles and Practices (SPs and Ps) Section 2-34.

The Offeror shall submit Adjustment Factors on the Documents provided in the solicitation.

See OFFERORS PROPOSAL RETURN PACKAGE, above, for all sections required to be included in price proposal package.

E. PROPRIETARY DATA

Pursuant to Provision A-1: Restrictions on Disclosure and Use of Data, Offerors that include in their proposals data that they do not want used or disclosed by the Postal Service for any purpose other than proposal evaluation may take the following steps explained below.

If Offeror intends to use a product or process in which it has a proprietary or background patent position, please so indicate and list patent applications, patents granted, including dates, numbers, description, and whether or not the Government has rights in the patents.

Offerors should indicate on the fore page, and all subsequent pages of their proposal, those sections, paragraphs, or areas which they consider being proprietary or otherwise considered confidential. The USPS assumes no liability for disclosure or use of unmarked data, and may use or disclose such data for any purpose. Unless restricted, information submitted in response to this RFP and subsequently used for procurement purposes may become subject to public disclosure pursuant to the provisions of the "Freedom of Information Act."

F. GENERAL INFORMATION

Questions and Answers

Any prospective offeror desiring an explanation or interpretation of the solicitation, work requirements, etc., must request it in writing via e-mail to allow a reply to reach all prospective offerors before the submission of their offers. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, within 5 Business days.

Amendments to Solicitations

If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Offerors may submit revised proposals only if requested or allowed by the USPS Contracting Officer.

Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

The USPS may evaluate proposals and award a contract without discussions with offerors.

Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The USPS reserves the right to conduct discussions and require oral presentations if the Contracting Officer later determines them to be necessary.

If a cost analysis is performed, the USPS may consider cost realism in evaluating performance or schedule risk.

Offerors should be prepared to respond to requests by the Contracting Officer for oral presentations or written discussion, or both, facility surveys, and other information as may be necessary to assist in the detailed evaluation process.

The USPS may solicit, from available sources, experience data concerning an Offeror’s past performance and will consider such information in its evaluation.

Offer and Award

IQ-JOC

1. Contract Number 2. Solicitation Number 3. Socio/Econ

4. Issued by 5. For Information call (No Collect Calls)

b. Contact Name:

c. Telephone No:

d. Fax Number:

e. Email Address

f. TIN:

g. Parent TIN | Location:

6.a. Offeror/Contractor

TIN = Taxpayer Identification Number

h. Remittance Name and/or Address: (if different from above)

7. Delivery/Performance Requirements See Sections A and B

8. Items & Prices/General Description Requirement Contractors are reminded to enter their multipliers on Page 1A and sign their proposal in Block 11 below.

Total: $ See Page 1a to insert Multipliers

Acceptance: In compliance with this solicitation the undersigned offers and agrees, if this offer is accepted within 0 calendar days from the solicitation return date, to furnish any and all items or services upon which prices are offered on page 1a of this solicitation.

Note: Offerors must set forth full, accurate, and complete information as required by this solicitation (including attachments). The penalty for making false statements in offerors is prescribed in 18 U.S.C. 1001.

9. Optional Provisions/Clauses listed below are applicable to this contract:

10. Billing Instructions (Submit Invoices To)

11. Contractor Signature: Date: 12. US Postal Service Signature Date:

Name of Person Authorized to sign Name of Contracting Officer eDCCSOFFER, IQ JOC, Nov 2004, Version 1.0.1 Page 1

Jeanne Warren Jeanne.c.warren

JAMES

104267-22-A-00 4

SM FACILITIES CONST

W

Facilities Department Facility: CMT

W

CONTRACTOR COST PROPOSAL

1. Schedule of Prices: The undersigned agrees to perform all work required, necessary proper for or incidental to completing the work called for in each individual Work Order issued under this Contract using the Construction Task Catalog® and the current USPS Building Design Standards including the Technical Specifications incorporated herein with the following Adjustment Factors:

A. Normal Working Hours (Defined as 8:00 AM. to 5:00 P.M. Mondays-Fridays): Undersigned shall perform any or all tasks during normal working hours in the quantities specified for the unit price specified in the Construction Task Catalog® multiplied by the Adjustment Factor of:

(Specify to four (4) decimal places)

B. Other Than Normal Working Hours (Defined as 5:01 P.M. to 7:59 A.M. Monday-Friday and any time Saturday. Sunday. and Holidays): Undersigned shall perform any tasks during other than normal working hours in the quantities specified for the unit price specified in the Construction Task Catalog® multiplied by the Adjustment Factor of:

(Specify up to four (4) decimal places)

C. Non Pre-priced: Undersigned shall perform any tasks to be applied to work deemed not to be included in the Construction Task Catalog® but within the general scope of the work in the quantities specified multiplied by the Adjustment Factor of:

(Specify up to four (4) decimal places)

NOTICE - The attention of offerors is particularly called to the fact that, unless the Offer is made in strict conformity with the directions given, it may be rejected.

2. Basis of Contract Award: The following formula has been developed for the sole purpose of evaluating cost proposals only. The multipliers in Section 1.A., 1.B., and 1.C. will be used for the awarded contract. Each offeror must complete the following Evaluation Formula.

EVALUATION FORMULA

Line 1. Normal Working Hours Adjustment Factor (from 1.A. above) ______________________ Line 2. Multiply Line 1 by .80 ______________________ Line 3. Other Than Normal Working Hours Adjustment Factor (from 1.B. above) _____________ Line 4. Multiply Line 3 by .10 ______________________ Line 5 Non Pre-price Task Adjustment Factor (from 1.C. above) ______________________ Line 6 Multiply Line 5 by .10 ______________________ Line 7. Summation of lines 2, 4 and 6 (Award Criteria) ______________________

PPage 1A

Acknowledgment of Solicitation Amendments

Business Disagreements

Late Offers

A. Type of Business Organization.

Minority Business

Woman-owned Business

Educational or Other Nonprofit Organization

B. Parent Company and Taxpayer Identification Number

C. Certificate of Independent Price Determination

D. Certification of Nonsegregated Facilities

E. Certification Regarding Debarment, Proposed Debarment, and Other Matters

Supplying Practices

F. Incorporation by Reference offeror list names, titles,and telephone numbers of the authorized negotiators