2. Performance Work Statement_24 SEP 25.pdf

PERFORMANCE WORK STATEMENT

for

88 FSS SPORTS OFFICIALS

Dated 24 SEPTEMBER 2025

1. GENERAL PROVISIONS

The Contractor shall provide referee, umpire, and scorer/timer services as required to officiate the various sports programs provided by the Base Sports Department at Wright-Patterson Air Force Base (referred to as WPAFB hereafter). The Contractor shall furnish all labor, management, supervision, equipment, and transportation necessary to provide these officiating services. Specific schedules and compensation for these services will be established and mutually agreed upon.

2. CONTRACTOR SERVICES

A. The Contractor shall, upon award, demonstrate that qualified officials are in place and available to immediately commence performance under this agreement, ensuring no delay to scheduled sporting events.

B. Before each sports season begins, the Contractor shall submit to the Sports Department a list of all officials scheduled to work league and tournament games/matches. This list must include each official's full name and valid OHSAA certification number. All officials must be certified at OHSAA Level 1, 2, or 3. Maintaining individual OHSAA certification is the responsibility of each official.

C. Sports will generally to be officiated during the following season time frames; flag football (September-November), basketball (December-February), volleyball (March-May), and softball (June-August). The contractor shall provide a cost breakout for each sports official/umpire, scorer/timer, for intramural and *varsity levels. The contractor shall provide the following at each scheduled contest:

a. Flag Football:

3 officials per game

b. Softball:

Regular season = 1 official Semi-final playoffs and championship = 2 officials

c. Basketball:

Intramural games = 2 officials and 1 scorekeeper/timer *Varsity games = 3 officials, 1 scorekeeper, and 1 timer

d. Volleyball:

Intramural games = 2 officials/scorekeeper *Varsity games = 2 officials/scorekeeper (same as intramural)

D. Officials and scorer/timer are direct representatives of the Sports Office and as such are authorized and required to enforce all pertinent rules and by-laws established for each sport along with the current official association rules established for each particular sport.

E. Officials shall not participate as a player, coach, or team manager in the league in which they are officiating.

F. Each official and scorer/timer shall arrive at the designated location no later than 15 minutes prior to the start time, in uniform, warmed up, and fully prepared to officiate.

G. The Contractor shall conduct one coaches' rules meeting prior to each season. This meeting shall cover the basic rules of the sport and any applicable rule changes. The date and time of the meeting will be coordinated with the 88 FSS POC, typically one month prior to the season's commencement.

H. The Contractor shall be responsible for ensuring that all officials comply with the uniform requirements of the national governing body for their sport and possess all necessary equipment at each game/contest. Officials and scorer/timers are responsible for providing their own transportation, uniforms, and equipment.

I. The Government reserves the right to recommend disciplinary action, to include temporary or permanent suspension, of any official/umpire or scorer/timer who fails to abide by this contract or the by-laws governing the particular sport. Reasons for such recommendations may include, but are not limited to, demonstrated lack of professional competence, insufficient knowledge of the sport's rules, lateness for scheduled games, unauthorized substance use/abuse on the Federal installation, unexcused failure to appear for scheduled officiating duties, or any other violation of this contract.

J. In case any player or coach is ejected from a game or causes other problems, officials will notify the Sports Department the following day or the next available duty day. Any player or coach ejected from a contest will be expected to leave the viewing confines of contest.

K. If during a game a coach lodges a protest, judgement calls excluded, the Contractor shall document all relevant circumstances and provide pertinent information to the Government.

L. Prior to each game, the officials shall brief the coaches, managers, and/or team captains on the applicable ground rules, safety hazards inherent within the sport, and emphasize the importance of fair play and sportsmanship to minimize the risk of accidents and injuries.

3. COMPENSATION

A. The contractor will be notified of postponements or cancellations at least two hours prior to the scheduled game(s). If notification is not received at least two hours prior to the scheduled game time, and the officials report to the game site but the game is subsequently cancelled due to unforeseen circumstances, the Contractor shall be paid the full unit price of the first game fee. If, after notification of a cancellation, additional games are cancelled with sufficient notice due to weather conditions, the Contractor shall not be entitled to payment for those additional cancelled games. However, the Contractor shall be paid the full game fee for any game not officiated due to a team's failure to appear.

B. The Contractor shall provide the 88 FSS POC with the name, phone number, and email address of a local contact available during days, nights, and weekends for emergency notifications or game cancellations.

C. If any official/umpire and/or scorer/timer fail to show up for a scheduled game, and the game is played, the contractor will not be paid the full game fee. The game fee will be reduced by the normal amount the absent official and/or scorer would receive.

4. TERMS AND CONDITIONS

A. DESCRIPTION OF AGREEMENT. This is pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this BPA, the contractor shall perform services as outlined in section 2 when requested by an authorized caller within the duration of this Blanket Purchase Agreement during the period of 01 December 2025 through 30 November 2030.

B. EXTENT OF OBLIGATION. The Government will be obligated only to the extent of authorized purchases made under this BPA by authorized personnel. The Contractor shall supply all necessary requirements to perform the services listed in the PWS.

C. PRICING. Pricing provided shall be as low as or lower than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions in addition to any discounts for prompt payment.

D. PURCHASE LIMITATIONS. Individual Call Orders placed on this BPA shall not exceed a total combination of $25,000.00 per call.

E. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS. In performing work under this agreement, the contractor shall comply with all relevant federal, state and local statutes, ordinance, laws and regulations.