2. Budget Narrative Sample Template.xlsx
XLSX spreadsheet 34 KB Posted
- Opportunity number
- DOS-ACC-NOFO2024-01
- Issued by
-
Department of State US Embassy Accra
About this file
This document provides guidance for a federal grant opportunity through the U.S. Department of State's Embassy Accra Public Diplomacy Section to fund projects that strengthen Ghana's democracy and promote transparent, credible, and peaceful elections in 2024. Eligible applicants include registered non-profit organizations from the United States and Ghana with programming experience in areas like peace and security, media and press freedom, and democracy and civil society. Proposals are due by March 24, 2024 and awards between $15,000 to $100,000 will be made under three relevant CFDA programs - Regional Peace and Security, Educational and Cultural Exchange Programs Appropriation Overseas Grants, and Public Diplomacy Programs. Priority will be given to projects that promote increased understanding of U.S. policy and engage U.S. Government exchange alumni, with an anticipated start date of June 1, 2024 and performance period up to 12 months.
Optional Budget Narrative Template
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Other files
| File | Type | Posted |
|---|---|---|
| 5.Sample-Logic-Model-Template.docx | DOCX document | |
| 4.Sample-Monitoring-and-Evaluation-Plan.xlsx | XLSX spreadsheet | |
| 1.Proposal Template_2024.pdf |
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Sheet2
| Instructions: This Budget Narrative Sample Template should be filled out in its entirety. Anything in blue is only included as guidance for sample text or suggested information. Costs listed in any category below should include an explanation of how the requested funds will be used to support the proposed project, whether it be federal or a non-federal/match cost. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided in either the proposal narrative or within each field to explain why an item is not applicable. | ||||
| Organization Name, Period of Performance | ||||
| 1. Personnel (Description: An employee of the organization whose work is tied to the proposed project) | ||||
| 1.a Federal or PAS Cost | ||||
| Position | Name of Employee | Annual Salary for period of project | Level of Effort (%) | Cost |
(Salary x LOE)
| 1.a Personnel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Personnel funds requested and how their use will support the purpose and goals of your proposal. Be sure to describe the role, responsibilities, and unique qualification of each position. |
SF-424a Note: Enter the total cost of 1.a in Section B Column 1 line 6a of the form.
| 1.b Non-Federal Match or Cost Share | ||||
| Position | Name of Employee | Annual Salary/ Rate | Level of Effort (%) | Cost |
(Salary x LOE)
| 1.b Personnel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Personnel matching funds provided and how their use will support the purpose and goals of your proposal. Be sure to describe how your matching funds will help sustain and enhance your MEPI budget request. |
SF-424a Note: Enter the total cost of 1.b in Section B Column 2 line 6a of the form.
Source of Match Funds: Identify the source of match funds.
| 2. Fringe Benefits (Description: May include contributions for social security, employee insurance, pension plans, etc. Only those benefits not included in an organizations indirect cost rate agreement (i.e., NICRA) may be shown as direct costs) | |||
| 2.a Federal Cost | |||
| Component | Wage | Rate | Cost |
(Wage x Rate)
| 2.a Fringe Benefits Sub-Total | $0 |
| Narrative Justification: Enter a description of the Fringe funds requested, how the rate was determined, and how their use will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 2.a in Section B Column 1 line 6b of the form.
| 2.b Non-Federal Match or Cost Share | |||
| Component | Wage | Rate | Cost |
(Wage x Rate)
| 2.b Fringe Benefits Sub-Total | $0 |
| Narrative Justification: Enter a description of the Fringe matching provided, how the rate was determined, and how their use will support the purpose and goals of the proposal. Be sure to describe how the matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 2.b in Section B Column 2 line 6b of the form.
Source of Match Funds: Identify source of match funds.
| 3. Travel (Description: Explain need for all travel. Must follow U.S. Government regulations. The lowest available commercial fares for coach or equivalent accommodations must be used. Local travel policies prevail.) | |||||
| 3.a Federal Cost | |||||
| Purpose of Travel | Item Description | Unit of Measure | Cost Per Unit/Rate | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 3.a Travel Sub-Total | $0 |
| Narrative Justification: Describe the Purpose of Travel and how costs were determined. |
SF-424a Note: Enter the total cost of 3.a in Section B Column 1 line 6c of the form.
| 3.b Non-Federal Match or Cost Share | |||||
| Purpose of Travel | Item Description | Unit of Measure | Cost Per Unit/Rate | Number of Units | Cost |
| 3.b Travel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Travel matching funds provided and how their use will support the purpose and goals of this proposal. Be sure describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 3.b in Section B Column 2 line 6c of the form.
Source of Match Funds: Identify source of match funds.
| 4. Equipment (Description: Permanent equipment is defined as non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more.) | ||||
| 4.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 4.a Equipment Sub-Total | $ - 0 |
| Narrative Justification: Enter a description of the Equipment and how its purchase will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 4.a in Section B Column 1 line 6d of the form.
| 4.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 4.b Equipment Sub-Total | $ - 0 |
| Narrative Justification: Enter a description of the Equipment match provided and how its purchase will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 4.b in Section B Column 2 line 6d of the form.
Source of Match Funds: Identify source of match funds.
| 5. Supplies (Description: Materials costing less than $5,000 per unit and often having one-time use.) | ||||
| 5.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
| 5.a Supplies Sub-Total | $0 |
| Narrative Justification: Enter a description of the Supplies requested and how their purchase will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 5.a in Section B Column 1 line 6e of the form.
| 5.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
| 5.b Supplies Sub-Total | $0 |
| Narrative Justification: Enter a description of the Supplies match provided and how their purchase will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 5.b in Section B Column 2 line 6e of the form.
Source of Match Funds: Identify source of match funds.
| 6. Contractual (Description: The costs of project activities to be undertaken by a third-party contractor should be included in this category as a single line item charge. A complete itemization of the cost should be attached to the budget. If there is more than one contractor, each must be budgeted separately and must have an attached itemization.) | ||||
| 6.a Federal Cost | ||||
| Name/Item Description | Unit of Measure | Unit Cost | Number of Units | Cost |
Consultants
Contracts
| 6.a Contractual Sub-Total | $0 |
| Narrative Justification: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed categorical budgets. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source…etc). |
SF-424a Note: Enter the total cost of 6.a in Section B Column 1 line 6f of the form.
| 6.b Non-Federal Match or Cost Share | ||||
| Name/Item Description | Unit of Measure | Unit Cost | Number of Units | Cost |
Consultants
| 6.b Contractual Sub-Total | $0 |
| Narrative Justification: Explain the need for each match contract agreement and how their use will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 6.b in Section B Column 2 line 6f of the form.
Source of Match Funds: Identify source of match funds.
| 7. Construction: Not Allowable |
| SF-424a Note: Leave this section blank in Section B Column 1 & 2 line 6g of the form |
| 8. Other Direct Costs (Description: Expenses not covered in any of the previous budget categories.) | ||||
| 8.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
| 8.a Other Direct Costs Sub-Total | $0 |
| Narrative Justification: Explain the need for each item and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. |
SF-424a Note: Enter the total cost of 8.a in Section B Column 1 line 6h of the form.
| 8.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 8.b Other Direct Costs Sub-Total | $0 |
| Narrative Justification: Explain the need for each match item and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. Be sure to describe how your matching funds will help sustain and enhance your Federal budget request. |
SF-424a Note: Enter the total cost of 8.b in Section B Column 2 line 6h of the form.
Source of Match Funds: Identify source of match funds.
| 9. Total Direct Costs | ||
| 9.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6i of the form. | $0 | |
| 9.b Non-Federal Match or Cost Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6i of the form. | $0 |
| 10. Indirect Costs (Must reflect a provisional or pre-determined Negotiated Indirect Cost Rate Agreement.) | |||
| 10.a Federal Cost | |||
| SF-424a Note: Enter the total cost of 10.a in Section B Column 1 line 6j of the form. | 0.00% | $0 | |
| 10.b Non-Federal Match or Cost Share | |||
| SF-424a Note: Enter the total cost of 10.b in Section B Column 2 line 6j of the form. | 0.00% | $0 |
| 11. Total Costs (Sum of the Total Direct and Indirect Costs) | ||
| 11.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6k of the form. | $0 | |
| 11.b Non-Federal Match or Cost Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6k of the form. | $0 |
BUDGET SUMMARY
| Budget Categories | Federal Request (Cost) | Non-Federal Match or Cost Share | Total |
| 1. Personnel | |||
| 2. Fringe Benefits | |||
| 3. Travel | |||
| 4. Equipment | |||
| 5. Supplies | |||
| 6. Contractual | |||
| 7. Construction | |||
| 8. Other Direct Costs | |||
| 9. Total Direct Costs (lines 1-8) | |||
| 10. Indirect Costs (reflect provisional, pre-determined rate and allocation base) | |||
| 11. Total Costs (lines 9-10) |
| &"Times New Roman,Italic"&14&K0070C0Appendix 2 | &"Times New Roman,Bold"&14 |
| Budget Narrative Sample Template | &"Times New Roman,Italic"&14&K0070C0Required Document |
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