2. AddenNo1_DCF ITB 2425 034.pdf
PDF 227 KB Posted
- Solicitation number
- ITB-10116
- Issued by
- Leon County, Florida
About this file
This document is an Addendum to Invitation to Bid (ITB) DCF ITB 2425 034 issued by the Florida Department of Children and Families (DCF) for the NEFSH Sprinkler and Mechanical - Life Safety Project. The project involves utility and infrastructure modifications to supply and install sprinklers and bring the mechanical exhaust up to code for multiple buildings at the Northeast Florida State Hospital (NEFSH) located in Baker County, Florida. The addendum extends the response due date from October 7, 2024 to October 28, 2024 and the anticipated contract award posting from October 14, 2024 to November 4, 2024. The anticipated effective date of the contract has also been extended from October 24, 2024 to November 11, 2024. The project term is for one year with the possibility of renewal.
The addendum also provides responses to vendor questions regarding project duration, building submittal requirements, fire sprinkler system requirements, availability of fire riser rooms, construction meetings, storage and power for materials, Davis-Bacon wage requirements, and civil plans for underground fire protection piping. Additionally, it clarifies the scope and pricing for Bid Alternate #1 related to AHCA, SFM, Building Code and Security compliance.
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Addendum No. 01
DCF ITB 2425 034
NEFSH SPRINKLER AND MECHANICAL (Part 2)
Solicitation Number: DCF ITB 2425 034
Solicitation Title: NEFSH Sprinkler and Mechanical - Life Safety Project # 33020500 -- Part 2 Response(s) Due Date: October 28, 2024 Addendum Number: 01 Addendum Date: October 01, 2024
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE
TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER
CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2425 034 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
Section 2.3, Timeline:
Activity Date Time Eastern
Address Section Reference
Solicitation advertised and released on VIP: 8/30/24 MFMP VIP located at:
https://vendor.myfloridamarketplace.com 1.4
* Mandatory In-Person Pre-Bid Conference: 9/10/24 10:00 a.m.
Address:
7487 S. State Road 121, Macclenny, FL 32063 Maintenance Building # 19, Conf. Room
2.5
Written questions must be received no later than: 9/20/24 2:00 p.m. See Section 1.3 2.6
Anticipated posting of responses to Vendor questions:
9/30/24
10/01/24 MFMP VIP located at:
https://vendor.myfloridamarketplace.com
Electronic bid must be received by the Department:
10/7/24
10/28/24 2:00 p.m. See Section 1.3 2.7
*Bid opening:
10/8/24
10/29/24 2:00 p.m.
Computer, tablet, or smartphone.
https://meet.goto.com/SolicitationAdministratio n Phone:
United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Access Code: 687-621-357
2.7.3
Anticipated posting of intended contract award:
10/14/24
11/04/24 MFMP VIP located at:
https://vendor.myfloridamarketplace.com Section 5
Anticipated effective date of contract:
10/24/24
11/11/24 N/A 1.2
*All meetings noted with an asterisk (*) are public meetings.
https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357 https://vendor.myfloridamarketplace.com/
NEFSH SPRINKLER AND MECHANICAL (Part 2)
Change No. 2
Response to Written Inquiries:
Question # Vendor Name Solicitation
Section Question Department Response
1 W. W. Gay Fire Protection, Inc.
1.2 and
Attachment VII
Duration of project is based on 1 year after award, is an extension of time acceptable to the amount of design time needed to generate shop drawings and get approval? See also Item #10.
The Project will commence after shop drawings are approved and material is on site for the first building, Then the Notice to Proceed will be issued and that is the start of the project duration based on buildings awarded. The term of the Contract is for one year, with renewal if necessary to complete the Project.
2 W. W. Gay Fire Protection, Inc. General
Can each building be sumbitted individually to keep the project moving forward vesus submittal all 11 buidlings at once?
Yes.
3 W. W. Gay Fire Protection, Inc. Plans
The fire sprinkler plans indicate providing a dry system for the attic space, code doesn't require attic protection for non combustable materials in the attic.
Current construction materials are metal trusses and metal roofing. Do we still need to provide an attic system provided?
The attic does not need a dry pipe system, or a wet pipe system. There are no sprinklers in the attic.
Insulate the wet pipe in the ceiling with new bat insulation, minimum R13.
4 W. W. Gay Fire Protection, Inc. General
There new riser room and underground fire mains are part of another project currently underway. Will the new fire riser rooms be provided with a means to keep the temperature at or above 40°as required by code?
Yes.
NEFSH SPRINKLER AND MECHANICAL (Part 2)
Question # Vendor Name Solicitation
Section Question Department Response
5 W. W. Gay Fire Protection, Inc. General
Will there be any required weekly meetings for the sprinkler contractor to attend during construciton with NEFSH staff?
No. The Provider however is required to deliver daily status reports (Section B.3.2) and monthly Progress Schedule (Section A.7.30.).
6 W. W. Gay Fire Protection, Inc. Attachment VII
Is there a location going to be provided on site to have a conex box with power available for storage of materials?
Yes, refer to Exhibit M Section 3.8), that will be determined after award.
7 W. W. Gay Fire Protection, Inc. 2.3
Can the bid date be extended by two weeks in order to provide a more accurate proposal?
Refer to Change No.01.
8 W. W. Gay Fire Protection, Inc. General Is this project utilizing Davis Bacon
Wages? No.
9 W. W. Gay Fire Protection, Inc. Plans
Is there a civil plan showing all new underground fire protection piping for the 11 new sprinkler systems being installed and hydrant locations available?
Yes. The Department will provide this information to the selected Vendor.
10 W. W. Gay Fire Protection, Inc.
Attachment VII
- B.6.6.2
Time of Completion: Base bid requires 180 days for substantial completion. Can this schedule be extended to 3 months per building? Which will include the same schedule for each alternate.
No. The Department will allow 30 days per building, with 10 days in-between to occupy the building and open another building for construction.
That is 40 days each for buildings 4, 6, 7, 8 and 9.
11 W. W. Gay Fire Protection, Inc. Attachment V
Can you provide clarity for Bid Alt#1: For additional AHCA, SFM, Building Code and Security compliance, add $70,000.00?
On the bid, add $ 70,000.00 for Alternate # 1.
NEFSH SPRINKLER AND MECHANICAL (Part 2)
Question # Vendor Name Solicitation
Section Question Department Response
12 W. W. Gay Fire Protection, Inc. Plans
The fire protection plans indicate the type of rating required on the walls.
When new fire protection pipe penetrates the existing walls, we will fire caulk the walsl based on the requirements. But wanted to confirm that if there are other descrepancies with the wall we are not required to bring the wall up to code?
Correct, unless it is specified differently on the drawings.
*All meetings noted with an asterisk (*) are public meetings.
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