2. 36C25622Q1513.pdf

36C25622Q1513

SUBJECT* BRAND NAME: Alto-Shaam, Vulcan, and Dormont Production Cooking Equipment MEDVAMC Domiciliary

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25622Q1513

RESPONSE DATE/TIME/ZONE 09-12-2022 13:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 7310

NAICS CODE* 333241

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

(MEDVAMC)

Domiciliary

4320 Old Spanish Trail Houston Texas

POSTAL CODE 77021

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veteran Affairs AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov EMAIL DESCRIPTION 36C25622Q1513 Production Cooking Equipment mailto:jeneice.matthews@va.gov https://www.va.gov/

DESCRIPTION

36C25622Q1513 – Brand Name: Alto‐Shaam, Vulcan, and Dormont Cooking Production Equipment to be used at the new Domiciliary with a stand-alone kitchen for Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas.

This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The CSS number is 36C25622Q1513. It is issued as a Request for Quote (RFQ). This requirement will be evaluated in accordance with the lowest priced technically acceptable source selection methodology. Please review the attached document(s) for more details on this requirement.

Combined Synopsis/Solicitation 36C25622Q1513 – Brand Name: Alto‐Shaam, Vulcan, and Dormont Cooking Production Equipment to be used at the new Domiciliary with a stand-alone kitchen for Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas.

1. This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. The combined synopsis solicitation (CSS) number is 36C25622Q1513. It is issued as a Request for Quote (RFQ). The government anticipates awarding one firm-fixed price contract resulting from this solicitation.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2022-06 (eff. 05/26/22).

4. This requirement is Full and Open Competition. The North American Industry Classification System (NAICS) number is 333241 with a size standard of 500 employees.

5. The Department of Veterans Affairs Medical Center in Houston, Texas requires a contract for Alto‐Shaam, Vulcan, and Dormont Cooking Production Equipment to be used at the new Domiciliary with a stand-alone kitchen for MEDVAMC. The Contractor shall furnish all labor, materials, parts, components, equipment, tools, installation, staging, transportation/travel, personnel, and management required to provide BRAND NAME: Alto-Shaam, Vulcan, and Dormont cooking production equipment in accordance with (IAW) manufacturer’s specifications and applicable standards as outlined in the Statement of Work (SOW).

6. Delivery:

Michael E. DeBakey VA Medical Center (MEDVAMC) Domiciliary 4320 Old Spanish Trail Houston, TX 77021

7. A complete description of the requirement and/or applicable government need(s) are as follows:

See attached 36C25622Q1513

Contracting Office:

Department of Veteran Affairs Network Contracting Office (NCO)-16 5075 Westheimer Road, Suite 750 Houston, TX 77056

Contract Specialist:

Jeneice Matthews POC: jeneice.matthews@va.gov

Quotes in response to this RFQ are due at 12:00 PM Central Time, September 12, 2022. Quotes shall be submitted in writing and sent via email to jeneice.matthews@va.gov . Please insert “Solicitation 36C25622Q1513 Production Cooking Equipment’ in the subject line of your email. Please contact Jeneice Matthews for questions or other inquiries about this solicitation via email at jeneice.matthews@va.gov by 12:00 p.m. Central Standard Time on September 8, 2022. If questions are received, an amendment to this request for quote will be posted with all questions and answers.

COMPLETING A QUOTE FOR SUBMITTAL

a. The Quoter shall complete Contract Administration and provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to mailto:jeneice.matthews@va.gov the quote and who can contractually obligate the company. The quoter shall identify those individuals authorized to negotiate with the government.

b. The quoters shall submit a price for all Contract Line-Item Number (CLIN) of the solicitation.

c. See Section B.2, Price Cost Schedule. Pricing for each CLIN must be submitted in the proper format. The proper format consists of Quantity *Unit Price = Amount/Net Amount. In the event there is a deficiency in the calculation, the Unit Price will be held to the intended price multiplied by the Quantity. If the quoter shows only the Amount/Net Amount, but fails to enter a Unit Price, the Amount/Net Amount divided by the Quantity will be held to be the intended price.

d. The provision at FAR 52.212-1, Addendum to Instructions to Quoters-Commercial, applies to this acquisition.

e. The provision at FAR 52.212-2, Addendum Evaluation-Commercial Items applies to this acquisition. See FAR 52.212-2 Addendum for additional information.

f. Please refer to 36C25622Q1513, FAR 52.212-1 Addendum and FAR 52.212-2 Addendum for information in this section. In the event this information conflicts with FAR 52.212-1 Addendum or FAR 52.212-2 Addendum, the information in FAR 52.212-1 Addendum or FAR 52.212-2 Addendum shall take precedence.

g. Quoter must submit both Technical and Price volumes. See FAR Clause 52.212-2 Addendum for basis for award.

h. All quotes shall remain valid for 120 calendar days.

Attachment(s):

1. Combined Synopsis/Solicitation

2. 36C25622Q1513

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ADMINISTRATOR: __________________________

CONTRACTOR POC NAME: __________________________

CONTRACTOR POC PHONE NUMBER: _________________________

CONTRACTOR ADDRESS: ___________________________________

EMAIL ADDRESS: ___________________________________________

DUNS No. __________________________________________________ CAGE Code: ________________________________________________

TAX ID ____________________________________________________

GSA/FSS, NAC, SEWP Contract No (if applicable) _______________________

b. GOVERNMENT: Contracting Officer 36C256 Oney Kelly

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Payment for services provided under the terms of this contract will be made within thirty (30) days after completion of work and upon receipt of a properly executed invoice.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veteran Affairs Financial Service Center (FSC) e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/fsc/einvoice.asp

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA

The Contractor shall furnish all labor, materials, parts, components, equipment, tools, installation, staging, transportation/travel, personnel, and management required to provide Brand Name: Alto- Shaam, Vulcan, and Dormont cooking production equipment as listed in Section 2, titled Equipment Schedule. All products must meet salient characteristics as defined in Section four (4), titled Salient Characteristics.

1.00 JB

The Contractor shall provide installation and utility connections to equipment listed in the SOW.

2.00 EA

Alto-Shaam Model No. CTP7-20G Combi Oven, GAS Combithermr CT PROformanceT Combi Oven/Steamer, gas, boilerfree, countertop, (8) 18" x 26" full size sheet or (16) 12" x 20" full size hotel pan (1/1 GN) capacity, PROtouch control with steam/convection/combi and retherm cooking modes, programmable cool-down, SafeVentT steam venting, removable single-point temperature probe, (3) power levels, (4) cooking modes, CombiClean PLUST with (5) cleaning levels, (2) side racks with (8) non-tilt support rails, CoolTouch3T glass window, door hinged right, high efficiency LED lighting, stainless steel construction, adjustable stainless steel legs, 98,000 BTU, EcoSmartr, cULus, UL EPH Classified, CE, IPX5, Gastec, ENERGY STARr, EAC

3.00 EA

Model No. CE-46991 Concentrated Oven Cleaner, Quantity 50 tablets per container

Model No. CTP20-20G Combi Oven, GAS Combithermr CT PROformanceT Combi Oven/Steamer, gas, boilerfree, floor model with roll-in cart, (20) non-tilt support rails, (20) 18" x 26" full size sheet or (40) 12" x 20" full size hotel pan (1/1 GN) capacity, PROtouch control with steam/convection/combi and retherm cooking modes, programmable cool-down, SafeVentT steam venting, removable single-point temperature probe, (3) power levels, (4) CoolTouch3T glass window, door hinged right, high efficiency LED lighting, stainless steel construction, seismic legs, 266,000 BTU, EcoSmartr, cULus, UL EPH Classified, CE, IPX5, Gastec, ENERGY STARr

Vulcan Model No. VCCG48-AC Heavy Duty Griddle Countertop, gas, 48" W x 24" D cooking surface, 3/4" thick Rapid RecoveryT composite plate, (4) burners, solid state thermostat every 12", atmospheric type "U" shaped aluminized steel burners, electronic spark ignition & pilot protection, wire knob guards, (1) drawer, stainless steel front, sides, front top ledge, front grease trough, 4" back & tapered side splashes, 4" adjustable legs, 120,000 BTU, NSF, CSA

Model No. VEKT50/66 Kettle/Stand Assembly (2) K6ETT electric tilting kettles, 50" wide stand, full length drain trough, dual temperature, stainless steel tabletop, drain trough, sides, back, legs with flanged feet, UL 1 ea 1 year limited parts & labor warranty, standard 2 ea (2) 208v/50/60/3-ph, 7.5kW, 22.0 amps, direct wired, (6-gal kettle) standard

Model No. VG40 Braising Pan Gas, 40-gallon capacity, 46" wide open base, manual tilt, 9" deep stainless-steel pan with gallon markings, pouring lip & removable strainer, spring assist cover with drip edge, pan holder, solid state control, includes L faucet bracket, electric ignition, 12" stainless steel legs with adjustable flanged feet, 120,000 BTU, CSA Flame, CSA Star, UL EPH Classified, 1-year limited parts & labor warranty, standard, Natural gas.

Dormont Manufacturing Model No. 1675BPCF2S36 Safety System Moveable Gas Connector, Dormont Blue HoseT Moveable Gas Connector Hose Assembly, 3/4" inside dia., 36" long, covered with stainless steel braid, coated with blue antimicrobial PVC, 1 Safety Quikr QDV, 2 Swivel MAXr, 193,000 BTU/hr minimum flow capacity, limited lifetime warranty

Dormont Manufacturing Model No. 1675BP36 Dormont Blue HoseT Moveable Gas Connector Hose, 3/4" inside dia., 36" long, covered with stainless steel braid, coated with blue lifetime warranty

DBLTS 12NZL Double Pantry Deck-Mount Faucet, 12" swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant

DBLTS 18NZLJ Double Pantry Deck-Mount Faucet, 18" double jointed swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant

Stacking hardware for 7-20E or 7-20G over 7-20G

2.00 EA

Strainer K6 Tilting kettle pouring lip strainer, 6 Gallon

Item No. 5031203 Reverse Osmosis System 5 gallon hydropneumatic storage tank up to 175 gpd production, operates at line pressure (nonelectric), particulate & chlorine reduction prefilter, mineral-addition cartridge, post-filter for chloramine reduction, full system bypass valve and valve-in-head system shut off, includes hose, tubing & fittings for installation, compact wall-mount processor with remote storage tank provides installation flexibility (Single Oven Application)

Item No. 5026385 Roll-In Pan Cart, (20) shelf pan trolley, 2-9/16" vertical spacing, fits 20-20E, 20-20G, 20-20MW and QC3-100, stainless steel construction, (4) casters (2 locking)

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM NUMBER

0001-0016

Ship to: Michael E. DeBakey VA Medical Center

(MEDVAMC)

Domiciliary 4320 Old Spanish Trail Houston, TX 77021

Warranty: _________________ Estimated delivery after receipt of order: _____________________ FSS/GSA Contract No.

DELIVERY ** The Michael E. DeBakey VA Medical Center (MEDVAMC) reserves the right to change the delivery schedule at any time. Written notice will be sent to vendor electronically no later than 3 days before a change in the delivery schedule is needed. ***

B.4 STATEMENT OF WORK

1. General Information:

The Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas is requesting the purchase of BRAND NAME: Alto‐Shaam, Vulcan, and Dormont cooking production equipment to be used at the new Domiciliary with a stand-alone kitchen. The Contractor shall furnish all labor, materials, parts, equipment, tools, transportation/travel, personnel, and management required to provide BRAND NAME: Alto‐Shaam, Vulcan, and Dormont cooking production equipment as listed in Section 2, titled Equipment Schedule. All products must meet salient characteristics as defined in Section four (4), titled Salient Characteristics. The contract shall be Firm-Fixed Price.

2. Equipment Schedule:

No. Description/Item Model Qty 1 Alto‐Shaam Combi Oven, Gas Model No. CTP7‐20G

2 ea

2 Alto-Shaam Concentrated Oven Cleaner, Quantity 50 tablets per container

Model No. CE-46991 3ea

3 Alto‐Shaam Combi Oven Gas Model No. CTP20‐20G 1 ea

4 Vulcan Griddle, Gas, Countertop Model No. VCCG48‐AC 1 ea 5 Vulcan Kettle/Stand Assembly Electric Model No. VEKT50/66

1 ea

6 Vulcan Tilting Skillet Braising Pan, Gas Model No. VG40 1 ea

7 Dormont Manufacturing Safety System Moveable Gas Connector

Model No. 1675BPCF2S36

8 Dormont Manufacturing Dormont Blue HoseT Moveable Gas Connector Hose

Model No. 1675BP36 1 ea

9 Double Pantry Deck-Mount Faucet, 12" swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant

DBLTS 12NZL

ea

10 Double Pantry Deck-Mount Faucet, 18" double jointed swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant

DBLTS 18NZLJ 1 ea

11 Stacking hardware for 7-20E or 7-20G over 7- 20G

1 ea

12 Strainer K6 Tilting kettle pouring lip strainer, 6 Gallon

2 ea

13 Reverse Osmosis System 5 gallon hydropneumatic storage tank

Item No. 5031203

14 Roll-In Pan Cart, (20) shelf pan trolley, 2-9/16" vertical spacing, fits 20-20E, 20-20G, 20-20MW and QC3-100, stainless steel construction, (4) casters (2 locking)

Item No. 5026385

3. Technical Specifications:

3.1 The Contractor shall provide combination ovens, steam kettles, braising pan, and griddle as defined in

Section 4, Salient Characteristics.

3.2 The Contractor shall install the cooking production equipment and make ready, connection to existing ventilation. MEDVAMC will provide Electrical and utility connections.

4. Salient Characteristics:

4.1 The Contractor shall provide two half-sized stackable ovens and one full size roll in combination oven to include stacking hardware for the half-sized ovens to be stacked on installation.

4.2 The Contractor shall provide Combi Oven/Steamer, gas, boiler free, with protouch control with ability for at minimum steam, convection, combination and rethermalization cooking modes with programmable cool down. Units shall have steam venting with removable single‐point temperature probe multiple power levels and cooking modes. All units shall have cool touch glass window, with door hinged right, high efficiency LED lighting, and stainless-steel construction. All units shall be rated with EcoSmart®, cULus, UL EPH Classified, CE, IPX5, Gastec, ENERGY STAR®, EAC. Compatible supply of cleaning tablets shall be included with each unit, (3) total.

a) The two (2) stackable units shall be Alto‐Shaam Model No. CTP7‐20G Combitherm® CT

PROformance™ Combi Oven/Steamer or equivalent. Size capacity shall accommodate (8) 18" x 26" full size sheet or (16) 12" x 20" full size hotel pan (1/1 GN) capacity. Units shall come with programmed automated cleaning modes with five (5) cleaning levels, two side racks with eight (8) non-tilting support rails. Units shall be constructed of stainless steel with adjustable stainless legs.

Unit shall be 98,000 BTU.

b) Full size roll in shall be Alto‐Shaam Model No. CTP20‐20G Combitherm® CT PROformance™ Combi Oven/Steamer or equivalent floor model. Shall include the ability for roll in cart with one compatible (1) cart included in purchase. Cart shall accommodate 20 shelf pans with stainless steel construction with four casters, two shall be locking. Unit shall have twenty (20) non‐tilt support rails and accommodate (20) 18" x 26" full size sheet or (40) 12" x 20" full size hotel pan (1/1 GN) capacity. Unit shall have stainless steel construction, seismic legs, and be 266,000 BTU. Unit shall include a reverse osmosis filter system, with 5-gallon hydropneumatic storage tank, up to 175 gpd production. Unit shall operate at line pressure (nonelectric), with particulate & chlorine reduction prefilter, mineral‐addition cartridge, post‐filter for chloramine reduction, full system bypass valve and valve‐in‐head system shut off, includes hose, tubing & fittings for installation, compact wall‐mount processor with remote storage tank.

4.3 The Contractor shall provide Griddle: Vulcan Model No. VCCG48‐AC Heavy Duty Griddle or equivalent.

Unit shall be countertop model, gas, with 48" W x 24" D cooking surface, 3/4" thick Rapid Recovery™ composite plate, (4) burners, solid state thermostat every 12", atmospheric type “U” shaped aluminized steel burners, electronic spark ignition & pilot protection. Unit shall have wire knob guards, (1) drawer, stainless steel front, sides, front top ledge, front grease trough, 4" back & tapered side splashes, 4" adjustable legs, 120,000 BTU, NSF, CSA. Compatible gas connection hose for installation shall be included. Hose shall be 3/4" inside dia., 36" long, covered with stainless steel braid, coated with blue antimicrobial PVC, 1 Safety Quik® QDV, 2 Swivel MAX®, 193,000 BTU/hr minimum flow capacity, with limited lifetime warranty.

4.4 The Contractor shall provide Braising Pan: Vulcan Model No. VG40 Braising Pan or equivalent unit, Gas, 40‐gallon capacity, 46" wide open base, manual tilt, 9" deep stainless-steel pan with gallon markings, pouring lip & removable strainer, spring assist cover with drip edge, pan holder, solid state control, includes L faucet bracket, electric ignition, 12" stainless steel legs with adjustable flanged feet, 120,000 BTU, CSA Flame, CSA Star, UL EPH Classified, Natural gas. Shall include double pantry deck‐mount Faucet with 12" swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant.

Unit shall come with compatible gas connection hose. Moveable Gas Connector Hose, 3/4" inside dia., 36" long, covered with stainless steel braid, coated with blue lifetime warranty.

The Contractor shall provide Steam Kettles with assembly: Vulcan Model No. VEKT50/66 Kettle/Stand Assembly with two (2) K6ETT electric tilting kettles, 50" wide stand, full length drain trough, dual temperature, stainless steel table top, drain trough, sides, back, legs with flanged feet or equivalent.

Power shall be 208v/50/60/3‐ph, 7.5kW, 22.0 amps, direct wired. Shall include two (2) compatible 6‐ gallon kettle standard tilting kettle pouring lip strainer and compatible double pantry Deck‐Mount Faucet, 18" double jointed swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant.

5. Installation: The Contractor shall install cooking production equipment. Installation shall include staging, delivery, and labor and materials required for the installation and make ready for all items referenced therein to include:

a. The Contractor shall utilize unused spaces to stage equipment during installation period.

Installation shall not exceed 14 calendar days.

b. The Contractor shall utilize certified technicians to unload truck, set received buyout items in place, level and wipe down the equipment, and remove debris from building.

c. The Contractor shall set‐in‐place and field assemble all equipment referenced in Section 2 within commercial kitchen.

d. The Contractor shall connect all utilities to existing utility connections, including connection of equipment to ventilation points.

e. The Contractor shall wrap steam pipes with protective insulation.

f. The Contractor shall install and hook up water filtration system as applicable.

g. The Contractor shall connect all equipment reference therein to existing utilities and drains per the factory specifications.

h. The Contractor shall start up, test, and make ready for final use, and perform quality check.

i. The Contractor shall seal all penetrations around utility lines and table units, install all stainless trim, and remove all installation debris.

j. The Contractor shall coordinate with Nutrition and Food Service (NFS) or the designated VA Point of

Contact for kitchen to be completed during normal business hours and work must not interfere with building general contractors progress or workflow, unless negotiated with Contracting Officer Representative. All assembly, installation and staging shall take place at domiciliary site.

k. Delivery and installation shall not take place prior to needed utilities being released for connection by building contractor.

6. Delivery: The Contractor shall deliver all equipment to the MEDVAMC Domiciliary, 4320 Old Spanish

Trail, Houston, TX 77021. All equipment shall meet manufacturer, technical specifications, and salient characteristics. The Contractor is responsible for any missing equipment, parts, and components not included to carry out the delivery.

6.1 Prior to shipping, Contractor shall notify designated VA point of contact five (5) calendar days prior including line-by-line details for review of requirements. Contractor cannot make any changes to the delivery schedule without request of designated VA point of contact. All items shall be arranged to arrive in one delivery. Delivery shall be arranged with VA designated point of contact/ COR as this is an active construction site without warehouse.

6.2 Contractors shall coordinate deliveries and installation with designated VA point of contact before shipment. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment for example “Package 1 of 2”, clearly readable on manifests and external shipping labels

7. Hours of Coverage:

7.1 All work shall be conducted from Monday through Friday at 8:00a.m. – 4:30p.m., excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA Point of Contact (POC). The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

7.2 The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

7.3 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S.

government agencies, and any other day specifically declared by the President of the United States.

7.4 In addition to the days designated as holidays, the government observes the following days:

6.4.1. Any other day designated by Federal Statute.

6.4.2. Any other day designated by Executive Order.

6.4.3. Any other day designated by the President’s Proclamation

7.5 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

8. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and

Standards as applicable to the proper performance afore and hereafter described.

9. Glossary:

CO Contracting Officer COR Contracting Officer’s Representative CDR Contract Deficiency Report OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

10. Parking: It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

11. Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for MEDVAMC.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment, verified by an authorization letter on OEM letterhead or other documents of valid purchase to obtain supplies from the OEM such that the OEM’s warranty and service is provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(c.) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

12. Warranty: The Contractor shall warrant all components for a period of at least one year. The warranty must include unlimited telephone/e-mail support for questions regarding operation. All costs including parts, labor, travel, and other expenses necessary to repair the system will be borne solely by the contractor at no additional cost to the U.S. Government.

13. Training: The Contractor shall provide complete start up and training to MEDVAMC Nutrition and Food Service staff. The training shall provide a thorough demonstration of all use of equipment, components, solution functions, maintenance, and basic troubleshooting.

14. Documentation: The Contractor shall provide two copies (electronic version is acceptable) of all applicable operating manuals to include schematics, installation, operation and maintenance and any other applicable manuals for system.

Parameter Attribute Value

Stackable Oven Alto‐Shaam Model No. CTP7‐20G Combitherm® CT PROformance™ Combi Oven/Steamer, gas, boilerfree, countertop or stackable, or equivalent units.

Stacking Hardware

Compatible Stacking hardware for awarded unit. 1

Cleaning Tablets Concentrated Oven Cleaner, Quantity 50 tablets per container. Compatible with awarded units.

Full Size Roll-In Combination Oven

Alto‐Shaam Model No. CTP20‐20G Combitherm® CT PROformance™ Combi Oven/Steamer, gas, boilerfree, floor model with roll‐in cart or equivalent model.

Cart for Roll-In Unit

Compatible cart for roll in oven referenced therein.

Filtration System for Combination Oven

Reverse Osmosis System, 5 gallon hydropneumatic storage tank, up to 175 gpd production, operates at line pressure (nonelectric), particulate & chlorine reduction prefilter, mineral‐ addition cartridge, post‐filter for chloramine reduction, full system bypass valve and valve‐in‐head system shut off, includes hose, tubing & fittings for installation, compact wall‐ mount processor with remote storage tank.

Countertop Griddle

Vulcan Model No. VCCG48‐AC Heavy Duty Griddle, countertop, gas, 48" W x 24" D cooking surface, 3/4" thick Rapid Recovery™ composite plate, (4) burners, solid state thermostat every 12", atmospheric type “U” shaped aluminized steel burners, electronic spark ignition & pilot protection, wire knob guards, (1) drawer, stainless steel front, sides, front top ledge, front grease trough, 4" back & tapered side splashes, 4" adjustable legs, 120,000 BTU, NSF, CSA or equivalent model.

Gas Connection for Griddle

SAFETY SYSTEM MOVEABLE GAS CONNECTOR Dormont Manufacturing Model No. 1675BPCF2S36 Dormont Blue Hose™ Moveable Gas Connector Hose Assembly or equivalent compatible with awarded model.

Tilting Braising Pan

Vulcan Model No. VG40 Braising Pan, Gas, 40‐gallon capacity, 46" wide open base, manual tilt, 9" deep stainless-steel pan with gallon markings, pouring lip & removable strainer, spring assist cover with drip edge, pan holder, solid state control, includes L faucet bracket, electric ignition, 12" stainless steel legs with adjustable flanged feet, 120,000 BTU, CSA Flame, CSA Star, UL EPH Classified, Natural gas.

Faucet for Braising Pan

DBLTS 12NZL DOUBLE Pantry Deck‐Mount Faucet, 12" swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant or equivalent compatible for awarded model.

Gas Connection for Braising Pan

Dormont Manufacturing Model No. 1675BP36 Dormont Blue Hose™ Moveable Gas Connector Hose, 3/4" inside dia., 36" long, covered with stainless steel braid, coated with blue lifetime warranty

Tilting Kettles/Assembly

Vulcan Model No. VEKT50/66 Kettle/Stand Assembly, (2) K6ETT electric tilting kettles, 50" wide stand, full length drain trough, dual temperature, stainless steel table top, drain trough, sides, back, legs with flanged feet, UL 1 ea 1 year limited parts & labor warranty, standard 2 ea (2) 208v/50/60/3‐ ph, 7.5kW, 22.0 amps, direct wired, (6‐gal kettle) standard or equivalent unit.

Faucet for Kettles

DBLTS 18NZLJ DOUBLE Pantry Deck‐Mount Faucet, 18" double jointed swivel spout, includes 4" & 12" riser, NSF & Lead Reduction Compliant

Strainer for 6-gallon Kettles

Tilting pouring lip strainer for 6-gallon kettle. Must be compatible for awarded units.

15. Safety: Due to COVID, Contractors shall provide their own Personal Protective Equipment (PPE) to ensure their safety. MEDVAMC and all clinics are requiring all patients, visitors and government personnel to wear a face mask. Face coverings are mandatory at the expense of the Contractor. The Contractor’s PPE cannot prevent the performance of any installation or maintenance service. Safety precautions shall include, but are not limited to the following requirements:

• Occupational Safety and Health Act (OSHA)

• Applicable State and Local Safety Operation Procedures

• VA Safety Practices and Policies, VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

• Joint Commission Accreditation of Healthcare Organizations (JCAHO)

16. Submission of Invoices: The Contractor shall provide an invoice monthly in arrears after completion of service and acceptance by the VA that includes the following information:

• Purchase Order (PO) number and Contract number

• Company Name, Address and phone number

• Invoice Date

• Invoice Number

• Date and time equipment/service provided

• Detailed description of equipment, item/part number, and service provided

VA’s Electronic Invoice Presentment and Payment System – The Financial Service Center (FSC) uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org ).

17. Changes to the Statement of Work: Any changes to the SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Cost incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. During the term of this contract, medical equipment may be added or deleted from this contract as equipment is replaced, added or removed from service at the medical facility. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer.

END OF SOW

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.x12.org/

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is…