2.3 SOLE SOURCE SAT MEMORANDUM_Redacted.pdf

For Official Use Only – See FAR 2.01 and 3.104

Last Updated: January 2020

MEMORANDUM TO THE RECORD

(This is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisition using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.)

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Perform in-place refurbishments and repairs on No . 2 500 kW SSMG set onboard an SSN 21 Class submarine . The work consists of , measure initial insulation resistance values , complete SSMG set disassembly including rigging and inspection of all machine components , measure bearing seat dimensions , accomplish in-place detergent/water cleaning of SSMG set to include air cooler , static exciter , rotor and stationary field windings , repair defective insulation , replace field leads as required , stone commutator (remove a minimum 0 . 010 " of material) , stone/polish slip rings as required , undercut and bevel commutator , if necessary , replace ac and de bearings from GFM supplied by Ship ' s Force , replace ac and de bearing cartridges from GFM supplied by Ship ' s Force , replace ac/dc/overspeed brushes from GFM supplied by Ship ' s Force , replace air filters from GFM supplied by Ship ' s Force , repair the commutator V- ring band epoxy seal , reinsulate windings , repair or replace stripped fasteners and repair threaded bolt holes as required , torque check bolted electrical connections , replace defective/disturbed Belleville washers , replace defective access cover gaskets , reassemble SSMG set , install and seat new brushes , set neutral plane , accomplish close- out inspection , and operational testing , and submit final report following completion IAW Reference (1) NAVSEA s9086-KC-STM-010/CH- 300 R9 Chapter 300 Electric Plant , Reference (2)Maintenance Standard MS3140-081-046 , Rev A Chg 2, and Reference (3)DC/AC or AC/DC Motor Generator Set and Associated Control Equipment S6269-AW- MMM- 010 Rev 2 Chg L.

Estimated cost:

Last Updated: January 2020

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. _X__ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

Amee Bay is the only NAVSEA approved contractor with proven results authorized to perform rotor cleaning/repairs of SSMG rotor in place. Refer to Department of Navy letter 4710 , Ser 04x/099 of 7 June 2007 Life Cycle Engineering was authorized for utilization of contracted services by LCE in support of 688/726/21 Class Submarine Ships Service Motor Generators (SSMG) , Ships Service Diesel Generator (SSDG) and Emergency Propulsion Motors (EPM) in-place . Navy letter 9610 , Ser 07T222/521 of 26 October 2006 authorized the extension of NAVSEA Motor Generator Process Certification from Life Cycle Engineering to Amee Bay

LLC.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

OR

Identify the distributor(s)/authorized technical representative(s) for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. NOTE: If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, should be left blank).

3. ___ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government’s requirements and why a “brand name or equal” purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies’ similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency’s needs.

C. _X_UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the

Last Updated: January 2020 agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified: 21 Apr 2020

2. Required delivery date/period of performance: 20 Jul 2020 – 24 Aug 2020

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

The Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF), in support of a SSN 21 SEAWOLF class submarine, refurbishment of number two ship service motor generator (SSMG), includes complete SSMG set disassembly and reassembly including rigging and inspection of all machine components. Measure bearing seat dimensions, accomplish in-place detergent/water cleaning of SSMG set to include air cooler, static exciter, rotor and stationary field windings, repair defective insulation, replace field leads as required, stone commutator stone/polish slip rings as required, undercut and bevel commutator, if necessary, replace ac and dc bearings.

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government.

The work needed is to be completed during a Continued Maintenance Availability (CMAV) with dates of 20 Jul 2020 through 24 Aug 2020. It is essential that this work is completed during this period to enable the ship to get underway and complete their mission.

With the current COVID-19 pandemic and the 14 day Restriction of Movement (ROM) that is in place for the state of Washington, contractors traveling to PSNS from outside Washington will have to shelter in place in the local area for 14 days before they can begin work. The 14 day ROM coupled with the CMAV and POP dates make this an unusual and compelling urgency.

4. If appropriate, include any additional pertinent information.

Last Updated: January 2020

IV. CERTIFICATIONS/APPROVALS:

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

NAME Date Title

Contracting Officer Certification: I certify that the facts and representation included in this justification are complete and accurate to the best of my knowledge and belief.

NAME Date Contracting Officer