2.2.1.i Attachment 1 Statement of Work Furniture.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU)

FURNITURE STATEMENT OF WORK (SOW)

1. BACKGROUND

The Federal Emergency Management Agency (FEMA, or the Agency) is authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5174), as amended, to provide Direct Assistance to eligible disaster survivors. As part of its emergency response mission, FEMA provides standard household Furniture which are required in each Transportable Temporary Housing Units (TTHUs) to support displaced individuals. These resources ensure the Logistics Operations Division can maintain a Ready for Deployment stock of Manufacture Housing Units (MHUs) in support of Individual's Assistance Direct Housing Program.

2. SCOPE

The Contractor shall furnish all materials, supplies, equipment, and related resources necessary to provide Furniture in accordance with the specifications and guidelines outlined in this Statement of Work (SOW).

3. REQUIREMENTS

The Contractor shall adhere to the following:

A. Requirements Select Commercial Off the Shelf (COTS) Furniture that meet the requirements specified in the (CLIN) Table – Attachment A.

All Furniture shall comply with applicable fire and safety standards.

Deliver Furniture to the destination specified in the call order.

B. Regulations:

Advancing Standards Transforming Markets (ASTM) Furniture Flammability Safety

Standards 16 Code of Federal Regulations (CFR) 1640 Standard for the Flammability of

Upholstered Furniture 16 Code of Federal Regulations (CFR) 1632 Standard for Flammability of Mattresses and

Mattress Pads 16 Code of Federal Regulations (CFR) 1633 Standard for the Flammability (Open Frame) of Mattresses Sets 16 Code of Federal Regulations (CFR) Part 1513 Requirements for Bunk Beds 16 Code of Federal Regulations (CFR) Chapter II Subpart Consumer Product Safety Act

3.1 TTHU Furniture

The Contractor shall deliver only those Furniture items specified and accepted by FEMA as part of the Request for Proposal (RFP). If an accepted product becomes unavailable, the Contractor shall propose a substitute product that meets or exceeds both the specifications outlined in this Statement of Work (SOW) and those of the originally accepted item. Prior to shipment, the Contractor must submit a written justification to the Contracting Officer’s Representative (COR) detailing how the proposed substitute meets or exceeds the required specifications. Substitution requests that exceed the COR’s approval threshold must be submitted to and approved in writing by the Contracting Officer (CO).

Written approval—either from the COR or CO—is required prior to shipment. Approval for substitution is limited to the specific call order and does not apply to future orders unless otherwise stated by FEMA.

The Contractor shall ensure compliance with all specified regulations within this SOW and CLIN Table

– Attachment A when applicable. All items shall be delivered in their original manufacturer/factory packaging. All items shall be new and unused.

3.2 Furniture List

Furniture

CLIN

CLIN Title Unit

0001 Sofa EA 0002 Armchair EA 0003 Heavy Duty Armchair EA 0004 Coffee Table EA 0005 End Table EA 0006 Dining Set (1 table/ 6 Chairs) EA 0007 Heavy Duty Dining Room Chairs (2) EA 0008 Full Bed Frame EA 0009 Bunk Bed Frame EA 0010 Full Mattress/ Box Spring Set EA 0011 XL Twin Mattress EA 0012 Four/ Five Drawer Dresser EA

0013 Nightstand EA

4. PACKINING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items shall remain packaged and sealed in the original factory packaging.

4.2 Tracking and Delivery

The Contractor may use any of the following methods to ship items: Dedicated Load; Less Than Load (LTL); or Package Carrier (e.g., FedEx, UPS, DHL, USPS, etc.)

The shipping cost is accounted for within the Unit Price for each item.

4.2.1 Tracking

The Contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact (POC).

The Contractor shall not proceed with shipment until receipt of a confirmation e-mail from the COR or POC.

Shipping shall include a copy of the Contractor’s bill of lading (BOL) and an estimated date of delivery.

The Contractor shall require that the delivery carrier’s driver notify the delivery POC 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, USPS, etc. for package delivery.

Items that are shipped as package delivery shall have the tracking number provided to the COR and Delivery POC within 24 hours of the items being shipped.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.2.2 Delivery Locations

The delivery location is Contiguous United States (CONUS) and identified below:

FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

Delivery POC:

Keith Albright

(202) 957-3930 Keith.Albright@fema.dhs.gov

5. ORDERING PERIOD

The ordering period will be for five (5) years from award.

6. DELIVERY

The Contractor shall call the specified POC at the delivery location identified in each Call Order to arrange a delivery window (day and time) and to understand any limitations at the site which would impact a delivery (ex. clearance levels into garage, building hours, etc.).

All items shall be delivered on (a) pallet(s). Itemized BOL shall accompany all deliveries. Any discrepancies will be reported back to the Contractor within 1 day of completed delivery and inventory inspection. The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

The Contractor shall be able to deliver the items identified as Furniture to the specified FEMA destination within 30 calendar days from the date of the order. Delivery may take place up to two additional days after this requirement if the order is placed on a weekend day and if the destination facility is not open.

7. GOVERNMENT INSPECTION AND ACCEPTANCE

Government inspection and acceptance will be in accordance with FAR 52.212-4(a). The technical point of contact at the delivery location will inspect the Furniture and orders will be accepted by the COR.

8. DAMAGED ITEMS

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the Call Order. Replacement items shall be shipped to FEMA at the Contractor’s expense and damaged items shall be returned to the Contractor at the Contractor’s expense.

CLIN # Item Description Maximum Dimensions Unit of Measure

0001 Sofa

• Fabric upholstery

• Neutral Color: Brown, Biege, Dark Blue, Dark Maroon, Grey

• Non-sleeper sofa

• No Assembly Required (Expect Sofa Legs)

• Meets 16 CFR 1640 Standard for the Flammability of Upholstered Furniture

• 80" W x 38"D

EACH

0002 Armchair

• Fabric upholstery

• Neutral Color: Brown, Biege, Dark Blue, Dark Maroon, Grey

• No Assembly Required (Expect Armchair Legs)

• Meets 16 CFR 1640 Standard for the Flammability of Upholstered Furniture

• 36" W x 32" D

EACH

0003 Heavy Duty Armchair

• Fabric upholstery

• Neutral Color: Brown, Biege, Dark Blue, Dark Maroon, Grey

• No Assembly Required (Expect Armchair Legs)

• Meets 16 CFR 1640 Standard for the Flammability of Upholstered Furniture

• Load Capacity 375lbs Minimum

• 36" W x 32" D

EACH

0004 Coffee Table

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Rectangle or Square

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• 30" L x 18" D

EACH

0005 End Table

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Rectangle or Square

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• 20" W x 20" D

EACH

0006 Dining Set (1 TABLE/ 6 Chairs)

Table

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Rectangle or Square

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Funiture Flammability Safety Standards Chairs (6)

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• Meets 16 CFR 1640 Standard for the Flammability of Upholstered Furniture

Table

• 72" L x 36" W Chairs

• 16"L x 18"W x 34" H

EACH

Heavy Duty Dining Room Chairs (2)

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• Load Capacity 375lbs Minimum

• 16"L x 18"W x 34" H

EACH

0008 Full Bed Frame

• Material: Metal

• Accommodates one (1) full size mattress (54” W x 75” L) and box spring (54” W x 75” L)

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• 75" L x 54" W

EACH

0009 Bunk Bed Frame

• Material: Finished Wood and/ or Metal

• Accommodates two (2) XL twin size mattress (dimensions of each mattress 39” W x 80” L) without requiring a box spring

• Meets 16 CFR Part 1513 Requirements for Bunk Beds

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammabiity Safety Standards

• 80" L x 39" W

EACH

0010 Full Mattress/ Box Spring Set

• Medium firmness

• Meets 16 CFR 1632 Standard for Flammability of Mattresses and Mattress Pads

• Meets 16 CFR 1633 Standard for the Flammability (Open Frame) of Mattresses Sets

Mattress dimensions:

• 75” L x 54"W x 8"H Box spring dimensions:

• 75” L x 54"W x 9"H

EACH

0011 XL Twin Mattress

• Medium firmness

• Meets 16 CFR 1632 Standard for Flammability of Mattresses and Mattress Pads

• Meets 16 CFR 1633 Standard for the Flammability (Open Frame) of Mattresses Sets

• 80” L x 39"W x 8"H

EACH

0012 Four or Five Drawer Dresser

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• 32"L x 19"W x 49"H

EACH

0013 Nightstand

• Material: Finished Wood

• Neutral color: Brown, Biege, Black

• Meets 16 CFR Chapter II Subpart Consumer Product Safety Act Regulations

• Meets ASTM Furniture Flammability Safety Standards

• 25" W x 25" D

EACH

Attachment A - Furniture CLIN Table