2.2.1 Attachment C.- Instructions and Evaluation Criteria.pdf

RFQ# 70B03C23R00000078 ATTACHMENT C

Solicitation Instructions and Evaluation Criteria

INSTRUCTIONS AND BASIS OF AWARD

1. General Instructions:

Vendors are instructed to contact the person listed in block 7 on page 1 of the solicitation document. Prospective vendors are cautioned against contacting government technical personnel in regard to this RFQ prior to award of this procurement. Such contact may be found to be prejudicial to competing vendors, and the vendor making such a contact may be excluded from award consideration.

All questions or requests for RFQ clarifications shall be submitted via email to the Contracting Officer Rosie Zaragoza-Santos at rosie.zaragoza@cbp.dhs.gov by 10am ET, May 26. Requests transmitted any other way to any other person will not be accepted. Should any request for clarification be received after the date and time stated above, the Government reserves the right not to provide an answer.

Quote submission must be received on or before Friday, May 26, 2023, 10:00 AM ET. Submission must be via email to the Contracting Officer Rosie Zaragoza-Santos at rosie.zaragoza@cbp.dhs.gov Submissions shall be Font Size 12, Times New Roman, single space, one-inch margins on each page (single sided).

2. Overview:

Quotes must be prepared and submitted in accordance with and in compliance with the instructions of this solicitation. This is a best value award decision; the evaluation criteria for this award will be based on the factors described below:

• Factor 1 – Management and Deployment Plan

• Factor 2 – Past Performance

• Factor 3 – Price

3. Order of Importance:

All non-price factors are of equal importance. When combined, Factors 1 and 2 are more important than price.

The Government will evaluate Price Proposals to ensure prices are fair and reasonable. No rating of the Price Proposal will be assigned.

mailto:rosie.zaragoza@cbp.dhs.gov mailto:rosie.zaragoza@cbp.dhs.gov

RFQ# 70B03C23R00000078 ATTACHMENT C

4. Volumes:

The quote shall be submitted in four separate volumes and consist of the following information.

Volume *see note

Title Page Limits **see note

I Cover Letter and signed and completed SF30/SF1449, and/or amendments

One (1) page for cover letter

II

Factor 1 – Management and Deployment Plan

III

Factor 2 – Past Performance 10

IV

Factor 3 - Price Completed Price Template (Schedule of Supplies and Services) and

5 Page Narrative Limit

*NOTE: While Volume II and Volume III must not contain any reference to price, resource information such as data concerning vehicle availability, maintenance plan, deployment plan, etc., must be provided so that the Contractor’s understanding of the requirements may be evaluated.

**NOTE: The page limits exclude the Table of Contents only.

5. Confidence Ratings and Evaluation Factors:

This evaluation will utilize Confidence Ratings. Confidence Ratings used in this evaluation will be High Confidence, Some Confidence, and Low Confidence.

The following evaluation factors shall be used to evaluate each offer.

Factor 1: Management and Deployment Plan – Volume II

The Factor 1 proposal shall be prepared in such a manner as to enable the Government reviewers to make a thorough evaluation and arrive at a sound determination of whether the proposal meets all technical requirements of the solicitation. The Factor 1 response should be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in the solicitation. The offeror must submit an explanation of its proposed technical approach in conjunction with the tasks to be performed in achieving the SOW requirements. The proposal must include benefits and expected outcomes of the technical solution, as well as any documented risks and mitigation planning.

The offeror shall provide appropriate vehicles to meet the Government’s requirements. The offeror shall provide a Vehicle Availability and Deployment Plan that includes the detail description of the vehicle and quantity available, and a summary of the resources, that the offeror shall utilize to provide the necessary services as specified within the SOW. Additionally the plan shall provide information on how the offeror will deploy and maintain resources for the deployment solution. Lastly, the plan should include a detailed schedule of the vehicles and deployment dates that corresponds to all required places of delivery.

RFQ# 70B03C23R00000078 ATTACHMENT C

Factor 2 – Past Performance – Volume III

The Government will assess the Offeror’s capability to perform under this contract by evaluating’s Offeror’s experience on previous same or similar contracts. Offerors shall identify at least three (3) Commercial, Federal, State, Local, or foreign contracts that demonstrate recent and relevant experience. Recent is defined as within the last five (5) years. Offerors shall provide the following information:

• Project Title

• Description of the Project

• Contract Number

• Contract Amount

• Point of Contact’s name, address, phone number and email address

• If applicable, Contracting Officer’s name, address, telephone number and email address

• Status, e.g., completed and/or in progress, start and estimated completion dates

• A brief narrative of why Offeror believes this reference is relevant to the proposed tasks.

During the evaluation process, CPB may contact references provided in the past performance to verify relevant experience and the level of performance. CBP may, at its discretion, obtain and evaluate information from sources other than those provided by the Offeror.

Factor 3: Price – Volume III

Offerors are fully responsible for determining their prices. This is a Firm Fixed requirement. Offerors shall submit a completed Price Schedule found in the Schedule of Supplies and Services.

Basis for Award:

It is the Government’s intent to award a firm fixed price contract to the responsible Contractor whose proposal provides the overall best value based on a trade-off analysis considering all factors. Factor 1 and Factor 2 will be evaluated based on the offeror’s demonstrated proposed capabilities for the factor as described in the Instruction to Offerors. The importance of Factor 3 (Price) will increase if the proposed solutions are found to be of similar specifications and capabilities.

QUOTE/BID RESPONSE REQUIREMENTS: VENDORS MUST SUBMIT THE FOLLOWING:

1. Management and Deployment Plan

2. Past Performance

3. Price Proposal

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