2.2.1-03 - Atch2 - SOW - 5yr BPA Kenneling - v4.pdf

U.S. Customs and Border Protection Office of Field Operations - Tucson Field Office - Sasabe Port of Entry

5-yr Blanket Purchase Agreement (BPA) for Canine Kenneling Services Statement of Work

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1. BACKGROUND

U.S. Customs and Border Protection (CBP), Office of Field Operations (OFO), Tucson Field Office (TFO), Sasabe Port of Entry (POE) is responsible for controlling vehicle traffic as well as foot traffic crossing that area of the Arizona-Mexico border. A significant component of those operations are canines (K9s) utilized on a daily basis at the POE. As a result, Sasabe POE has a requirement for K9 kenneling during periods of time when handler(s) are unable to care for them. Due to operational tempo, it is necessary that a kenneling facility be located no further than 85 miles or 120 minutes from Sasabe POE.

2. SCOPE

It is the intent of CBP/OFO/TFO to establish a 5-year single-award Blanket Purchase Agreement with a K9 kenneling facility located no further than 85 miles or 120 minutes from Sasabe POE, Highway 268 & International Border, Sasabe, AZ 85633.

Throughout the life of the BPA, it is likely that Sasabe POE will utilize individual BPA Call Orders to fulfill their kenneling needs. However, use of the BPA is not mandated for Sasabe POE to obtain kenneling services when the value of the requirement is less than the Service Contract Labor Standards threshold of $2,500.00. In the event this occurs, the Government Purchase Card (GPC) may be utilized as payment method.

3. APPLICABLE DOCUMENTS

Federal Acquisition Regulation (FAR) https://www.acquisition.gov/browse/index/far

Homeland Security Acquisition Regulation

(HSAR)

https://www.dhs.gov/publication/hsar

Code of Federal Regulations (CFR) http://www.gpoaccess.gov/cfr/index.htm

Homeland Security Acquisition Manual

4. GENERAL INFORMORMATION

4.1 Funding Information:

a. Award of the BPA does not obligate any government funds.

b. The Government shall be obligated only to the extent that appropriate individual Call Orders are executed or GPC purchases are completed against the BPA by authorized cardholders.

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4.2 Purchase Limitation Information:

a. BPA Ceiling Value:

- $110,000.00 (over 5-year BPA ordering period).

b. Call Order Minimums/Maximums:

- Minimum Amount, per individual Order: $100.00.

- Maximum Amount, per individual Order: $25,000.00.

c. GPC Purchase Minimums/Maximums:

- Minimum Amount, Any single Order: $1.00.

- Maximum Amount, per individual Order: $2,500.00.

4.3 Period of Performance (Ordering Periods):

a. Individual BPA Call Orders can be issued from the date of BPA award through the date of BPA expiration or until the BPA ceiling is reached, whichever occurs first.

b. BPA shall be reviewed and evaluated annually to ensure that authorized procedures are being followed and to determine whether circumstances warrant continuation of the instrument.

c. Period of Performance Table (Estimated)

BPA Total Ordering Period (5 Years) Annual Ordering Periods

Year One 9/01/2022 – 8/31/2023

Year Two 9/01/2023 – 8/31/2024

Year Three 9/01/2024 – 8/31/2025

Year Four 9/01/2025 – 8/31/2026

Year Five 9/01/2026 – 8/31/2027

4.4 Invoicing Information:

a. Invoicing/Payment requests for services rendered shall be submitted within the Invoice Processing Platform (IPP) and in accordance with the terms and conditions of individual BPA Call Orders.

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b. Invoicing/Payment requests shall not be submitted against the BPA itself, but against the individually executed BPA Call Orders.

4.5 Place of Performance:

Primary place of performance (i.e., Canine Kenneling Services) shall be at the contractor’s facility.

4.6 Contractor Facility Inspection:

Contractor facility is subject to inspection by the Government (i.e., CO or another designee) prior to award of the BPA and at other times, as necessary.

5. SPECIFIC REQUIREMENTS / TASKS

5.1 Contractor shall furnish all equipment, materials, labor, resources, and supervision necessary to provide canine kenneling services as outlined herein unless otherwise stated.

5.2 Contractor shall meet all applicable federal, state, county, and local laws and regulations.

5.3 Contractor shall take responsibility for all personnel that are employed at their kenneling facility.

5.4 Contractor and/or contractor personnel shall assume responsibility for any bites or alleged bites sustained from Sasabe POE service canine(s) under their care. All bites or alleged bites sustained from a service canine shall be immediately reported to the appropriate Canine Handler.

5.5 The Government reserves the right to adjust identified service requirements and to expand locations over and above the Sasabe POE at any time throughout the BPA ordering period. If this should be required, a formal modification of the BPA shall be executed utilizing a bi-lateral signature process (i.e., by mutual agreement of Government and Contractor).

5.6 Call Orders executed under this BPA may be terminated by their respective ordering level COs in accordance with the termination procedures outlined in

FAR 52.212-4.

5.7 Facility:

a. Contractor shall provide a secure and insured boarding facility.

b. Contractor shall provide keys to designated Sasabe POE Canine Handler(s) allowing for access 24 hours per day / 7 days per week.

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c. Contractor shall secure all doors to the facility during non-business hours with the canines properly kenneled.

d. Contractor shall provide emergency contact numbers in case of unforeseen emergencies.

e. Contractor shall provide a fenced, secured, and supervised exercise yard free from debris where canines may exercise during regular working hours (if warranted).

5.8 Kennels:

a. Size and Construction

- Kennels shall be fully enclosed and securable.

- Kennels shall be approximately 4' wide x 10' long x 6' high.

- Kennel side walls shall be made of a solid material (e.g., steel, concrete, etc.) and constructed to a height to preclude visibility to other kenneled canines.

- Kennel floors shall be constructed of concrete or similarly solid but easily cleanable material.

- Kennel walls (other than side walls) and roof shall be constructed of heavy gauge chain link fencing.

- Kennel door shall be able to be secured with a lock.

- Kennels shall have both indoor and outdoor areas with free access to each, but which can also be secured by a guillotine door.

- Kennels shall include a climate-controlled environment on the interior side to assist in reducing potential canine health issues. Temperatures shall not exceed 80 degrees Fahrenheit.

b. Placement

- Kennels shall house only one canine at a time.

- Kennels will be located in a secure location away from the public, with limited access.

- Kennels will be located in an area with minimal external stimulation.

- Kennels will be located so as to receive maximum protection from the elements.

- To the greatest extent possible, Sasabe POE canines will be boarded in a location separate from other CBP canines.

c. Fixtures

- Kennels shall have a continuously available water source.

- Kennels shall have an artificial light source available of sufficient strength to illuminate the entire kennel.

d. Maintenance

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- Kennels shall be cleaned daily utilizing non-toxic cleaning supplies.

- Kennels shall be periodically inspected for any safety hazards or security breaches.

- Kennels shall be inspected and disinfected bi-monthly to protect from parasites and other pest infestations.

5.9 Caretaking:

a. Contractor shall provide an Emergency Action Plan that outlines customer contact and veterinary care procedures to be taken if an emergency situation occurs with a canine.

b. Contractor shall allow a kennel inspection to be accomplished, as necessary, by the assigned Canine Handler prior to placing a canine in its kennel.

c. Contractor shall adhere to all feeding, medication, and care instructions provided by the assigned Sasabe POE Canine Handler, Canine Coordinator, or another designee.

d. Contractor shall provide stainless steel food/water bowls during all feeding times. Bowls are to be cleaned after every use.

e. Contractor shall be required to provide food for canine(s) unless otherwise agreed upon with the Sasabe POE Canine Handler, Canine Coordinator, or another designee.

f. Contractor shall exercise canines within a fenced, secured, and supervised yard free from debris during regular working hours (if requested by Sasabe POE Canine Handler, Canine Coordinator, or another designee).

g. Contractor shall immediately report any injury or abnormalities with a canine to the Sasabe POE Canine Handler, Canine Coordinator, or another designee at the emergency number(s) provided.

h. Contractor shall not place any items in a kennel without prior approval of the Sasabe POE Canine Handler, Canine Coordinator, or another designee.

i. Kennel temperatures shall not exceed 80 degrees Fahrenheit.

6. DELIVERABLES AND DELIVERY SCHEDULE:

Not applicable.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

7.1 The Government may, at times, find it necessary to provide to the vendor special diet food or medication(s) for kenneled canines.

7.2 The Government does not anticipate providing any GFI other than that provided in this SOW and the resulting contracting instrument, except when it may be necessary for the appropriate care of kenneled K9s.

8. SECURITY

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8.1 There are no specific security classification level requirements associated with this procurement action. Information is deemed unclassified, but see the following:

a. Any information made available to the vendor by the Government, or its customers shall be used only for carrying out the provisions of this contract.

This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

b. Contractor shall adhere to the requirements found in FAR Part 24, Protection of Privacy and Freedom of Information.

8.2 Contractor shall employ only those personnel who are US Citizens or cleared to work in the United States.

9. SPECIAL CONSIDERATIONS

9.1 Federal Holidays:

Contractor may be required to provide kenneling services during all Federal Holidays and all weekends.

9.2 Travel:

Contractor travel is not required to support the tasks identified in this SOW.

9.3 Changes to SOW and resultant BPA:

a. No changes to specifications, cost increases, or alterations to terms and conditions shall be incurred without written prior approval of the Contracting Officer (CO).

b. Any requested changes shall not take effect until the BPA CO executes a written modification.

c. The BPA CO is the only individual with authority to amend the SOW or the resultant BPA.

d. Any deviation from the resultant BPA shall be coordinated with the BPA CO and COR.

10. POINTS OF CONTACT

All BPA related questions and concerns related to the SOW and/or resulting BPA shall be directed to the Contracting Officer or the appointed Contracting Officer’s Representative (COR), as appropriate.

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Contracting Office POC Name: Micky L. Hallman Title: Contracting Officer Office/Org: CBP / BECD – Pacific Operations Enforcement Branch Address: 4760 N. Oracle Road, Suite 100, Tucson, AZ 85705 Phone (Office): 520-407-2816 Phone (Cell): 520-991-0358 Email: Micky.L.Hallman@cbp.dhs.gov

Program Office POC / Contracting Officer’s Representative Name: Glenn A. Lauderdale Title: Mission Support Specialist Office/Org: CBP / OFO – Tucson Field Office Address: 4760 N. Oracle Rd, Suite 316, Tucson, AZ 85705 Phone (Office): 520-407-2390 Email: Glenn.A.Lauderdale@cbp.dhs.gov

Canine Handler Name: David Serrato Title: CBP Officer (Canine) Office/Org: CBP / OFO - Sasabe POE Address: Hwy 286 & International Border, Sasabe, AZ 85633 Phone: 520-823-4231 Email: David.Serrato@cbp.dhs.gov

Supervisor / Canine Coordinator Name: Marco Perez Title: Supervisory CBP Officer Office/Org: CBP / OFO - Sasabe POE Address: Hwy 286 & International Border, Sasabe, AZ 85633 Phone: 520-823-4230, ext 3205 Email: Marco.Perez@cbp.dhs.gov