2.01 Sources Sought Navy Medical Center- Dental.docx

Navy Medical Center- Manufacturing of Individual Patient Prosthetics

RE: HT941023RFI0005

The purpose of this sources sought notice is to conduct market research to determine if responsible sources exist, to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside. The proposed North American Industry Classification System (NAICS) Code is 339114 – Dental Equipment and Supplies Manufacturing with a size-standard in number of employees of 750. The Government will use this information to determine the best acquisition strategy for this procurement. The Government is interested in all small business to include, but not limited to, 8(a), Service-Disabled Veteran-Owned, HubZone, and Woman-Owned Small Business concerns.

The DHA Contracting activity, Western Market Contracting Division has a requirement for procurement of Dental Lab Services with the ability to meet the following indications for use: (draft Statement of Work)

Naval Medical Center San Diego requires the providing for custom Dental TAP, TAP 3, TAP 3 TL, TAP 3 ELITE APNEA Appliance, EMA Sleep APNEA Appliance, PMMA Night guard, Milled Dental restorations, Printed restorations Model, Digital Wax up, Flexible Partials, Denture teeth, Acrylic Appliances, Ceramic Restorations, Implant Restorations. Surgical planning/Restoration, Full Cast Restorations, Cast Dental restorations and Custom PRD (Removal Partial Denture) Frames Device required hereunder shall be performed in accordance with this Statement of Work in accordance with all other terms and conditions set forth herein.

Contractor shall provide all services, materials and equipment necessary for the custom and preventive maintenance of TAP, TAP 3, TAP 3 TL, TAP 3 ELITE APNEA Appliance, EMA Sleep APNEA Appliance, PMMA Night guard, Milled Dental restorations, Printed restorations Model, Digital Wax up, Flexible Partials, Denture teeth, Acrylic Appliances, Ceramic Restorations, Implant Restorations, Surgical Planning/Restorations, Full Cast Restorations, Cast Dental restorations and Custom PRD(Removal Partial Denture) Frames Device that are dependable and reliable for individual custom appliance. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all appliance listed, to assure continued operation at their designed efficiency and capacity.

Location: The individual custom sleep apnea device will be established at Naval Medical Center San Diego, Area Dental Laboratory: 2310 Craven Street Bldg. 3230 San Diego CA, 92136.

Period of performance: 31 August 2023 to 30 August 2024.

The purpose of the agreement is to provide a continuous source of Sleep Apnea Devices, TAP, TAP 3, TAP 3 TL, TAP 3 ELITE APNEA Appliance, EMA Sleep APNEA Appliance, PMMA Night guard, Milled Dental restorations, Milled Gold, Printed restorations Model, Digital Wax up, Flexible Partials, Denture teeth, Acrylic Appliances, Ceramic Restorations, Implant Restorations, Full Cast Restorations, Cast Dental restorations and Custom PRD(Removal Partial Denture) Frames Device work to NMRTU ADL appliance arrangement. The ability of the contractor to meet the Government's demands for a custom Sleep Apnea Devices, Custom Milled Dental Restorations, Printed Cast and Acrylic Restorations, and RPD Frame is the primary focus of this agreement. Pricing of items received under this agreement shall be based on the contractor's price list.

The contractor shall provide the items listed below on a as needed basis. Contractor shall have 4 full business day to process each case into their processing lab. Contractor will fabricate Sleep Apnea Devices in four (5) business days, PMMA Night guard (5) Business days, Milled Dental restorations (5) business days, Printed restorations Model (5) business days, Digital Wax up (5) business days, Flexible Partials (5) business days, Denture teeth(5) business days , Acrylic Appliances (4) business days, Ceramic Restorations (5) business days , Implant Restorations, Full Cast Restorations (5) business days , Surgical Planning Restorations (5) business days, Cast Dental restorations and Custom PRD(Removal Partial Denture) Frames Device (5) business days . Contractor will have one full business day to out-process each case. The Contractor will cover shipping fees on cases they receive. The shipping fees for the cases being returned will be charged to the NMCSD Federal Express Account.

The price list shall contain the pricing for all items listed below. The price list represents the contractor's current price. On the first day of the agreement, the contractor shall provide copies of their schedule price list to NMRTC. Each price list shall be current as of the effective date of the agreement. The contractor shall maintain consumptions data. A consumptions data report will be provided to NMCSD within 5 workdays after the end of each month. The consumption data report shall contain the description, part number and unit price during the reporting period. The report shall be reviewed by NMRTC designated representative with discrepancies forwarded to the NMRTC Contracting Officer. Invoicing for items used will be billed in Wide Area Work Flow (WAWF).

Contractor Notice Regarding Late Delivery: In the event the contractor for any reason anticipates or encounters difficulty in complying with the agreement delivery schedule or date or in meeting any of the other requirements in this agreement, the contractor shall immediately notify the Contracting officer in writing, giving the pertinent details. The data shall be informational only in character and its receipt by the Government shall not be construed as a waiver by the Government of any delivery schedule date of compliance with any other agreement requirement by the contractor, or of any other rights or remedies provided to the Government by law under this agreement.

This agreement will become effective upon its execution. Either party may initiate agreement reviews and/or modifications whenever conditions warrant. Any changes, modification, or amendments shall be in writing and subject to the approval of both parties. The maximum period of performance for agreement is set by Contracting Officer.

“Repair” means any (a) modification, adjustment, or replacement of the appliance that corrects a malfunction by bringing the appliance into material conformity with the technical specifications for the appliance or (b) a procedure or routine that, when observed in the regular operation of the appliance, avoids the material adverse effect of the applicable nonconformity. Period of performance 31 August 2023 to 30 August 2024.

NMMRTC REPAIR REQUIREMENTS:

NMMRTU DBC, ADL, will provide the initial assessment. Provide only the work necessary to restore the appliance to a serviceable/ functional condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. Appliance/Device improvements/modifications shall be made only upon ADL, written approval, and direction. Notify the NMMRTU, DBC, ADL immediately upon receipt of OEM or Replacement appliance safety recalls notices. Ensure that original design and functional capabilities will not be changed, modified, or altered unless the NMMRTU, DBC, ADL authorizes such changes. Provide suitable OEM recommended appliance/tools required for the satisfactory execution of all repairs made. Furnish manufacturer OEM approved lubricants and wear points within the appliance/device. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.

TRAVEL AND RELATED EXPENSES:

Contractor shall be responsible for its service-related trip expenses including round trip travel, mileage, and overnight living expenses.

RESPONSE TIME: Contractor shall use commercially reasonable efforts to:

Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD.

Provide on-site support within 24 hours of notification by NMCSD personnel.

TITLE TO APPLIANCE: Contractor shall not assume possession or control of any part of the appliance/device. The Government retains ownership to title thereof.

LIABILITY: Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

GOVERNMENT PERSONNEL: NMRTC employees will not perform maintenance or attempt repairs to appliance/device while such appliance/device is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal appliance/device downtime, Contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within 1 day.

COMPENSATION:

Labor: All compensation for labor (0800-1700 Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services become necessary to be performed beyond the contract agreement, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

Parts/Supplies Quality: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals. Contractors responding to this sources sought notice are advised their responses does not ensure participation in future solicitations or contract awards. The Government will not reimburse any company or individual for any expense associated with preparation or participation in this market research. Interested parties should send an e-mail to Steffany Becker, Contract Specialist at Steffany.a.becker.civ@health.mil by the date identified below.

Contractor responses shall include:

1. The size of your business with regard to the North American Industry Classification System (NAICS) Code 339114 per the standard described in Federal Acquisition Regulation (FAR) Part 19.102 (FAR available at https://www.acquisition.gov/far).

2. If you believe this service should be performed under a different NAICS code, please recommend an alternate NAICS code and the rationale for the alternative code.

3. Recommended Bid schedule (Contract Line Item) and invoicing recommendations.

4. Company name, SAM UEID, Cage Code, Contact information.

5. Capability narrative to meet the requirements including tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational capability and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. [Note: In accordance with FAR 10.001(b), agencies should not request sources to submit more than the minimum information necessary.]

6. Limit narrative to 1 page (two-sided, 8.5” x 11” paper).

7. Submit no later than 18 July 2023 at 10:00am PST.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small business concerns or procured through full and open competition. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

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