2.0 DRAFT Description of Requirement -Trillium Locks.pdf

DESCRIPTION OF REQUIREMENT – SUPPLIES

Trillium Lock System -Trillium Locks, Hardware and System Computers with encoders.

MIANG ALPENA CRTC

DATE: 07 FEBRUARY 2026

1. Background and Justification

The Alpena Combat Readiness Training Center (CRTC) requires a comprehensive upgrade to the existing Onity Trillium lock system, which supports approximately 103 facilities across the Alpena CRTC Main campus and Grayling ATG Gunnery Range. The current system is obsolete, making the acquisition of spare parts for repairs or replacements exceptionally challenging and often impossible.

Failure to upgrade the system presents a significant risk of complete system failure. Such an event would lead to mission failure for visiting units that rely on these facilities for their pre-deployment preparations.

This upgrade is critical to ensure operational continuity and mission readiness at the Alpena CRTC.

2. Scope and Key Requirements

The project requires the supply and installation of a new lock system requiring preinstallation site survey, onsite project management.

The project requires the supply and installation of a new lock system that serves as a retrofit or direct replacement for the current infrastructure. The system must meet the following specifications:

Hardware: Each installation must include a new escutcheon, control board, and reader. The hardware must be compatible with both metal and wood doors.

Access Methods: The system to support RFID key cards and existing mag strip key card for secure areas.

Durability: All lock components must be corrosion-treated for standard atmospheric conditions. Locks installed outdoors must be equipped with specialized weather protection kits.

Programmability: The system must be fully programmable to accommodate the specific security and access needs of the CRTC.

Programming & Management: The installation will include portable programming devices and encoders at the two existing locations (Building 2 and Building 122). Onity license fee 500+ Locks

3. Technical Specifications

To ensure seamless integration, the new system software must be compatible with the existing government IT environment.

Component Requirement

Operating System Compatible with Windows 11, Windows Server 2012 or 2016.

Server CPU x64 architecture, 3.0 GHz or faster multi-core processor.

Server RAM 8 GB minimum.

Server Disk Space 5 GB minimum.

Server Display Minimum resolution of 1280x1024 pixels.

Backup Capability Two (2) USB Flash Drive to backup Lock System Computers

4. Warranty

The supplied system and installation must include a mandatory 2-year warranty. Please provide details on any available options for extended warranties.

Subject: Acceptance Criteria for Government Procurement

To be deemed acceptable for procurement by the government, the proposed "Turnkey" locking solution must satisfy the following comprehensive requirements. The system is intended to replace the existing infrastructure entirely, providing a complete and ready-to-operate solution.

OnPortal Front Desk Encoding System

1. Central Computing & System Management

Two (2) dedicated computers, serving as the core of the system, are required for managing user profiles and encoding key cards.

Feature Requirement

System Capacity Must support a minimum of 200 user profiles and the simultaneous management of up to 2,000 encoded RFID keys.

Network Isolation The computers will operate on a standalone basis and will not be connected to the Air Force Network.

Connectivity Must include both Local Area Network (LAN) and Wi-Fi capabilities for the sole purpose of receiving software updates and license renewals.

Operating System Windows Platform, version 11

Included Hardware Each computer must be supplied with its own protective case, power supply, and all necessary cables to connect to the key card encoder and portable programming tablets.

2. Mobile Programming & Diagnostics

Four (4) portable Windows-based tablets are required for on-site programming and maintenance tasks.

Feature Requirement

Functionality Must be capable of: syncing with both the main computers and individual locks;

diagnosing lock issues; forcing locks open; and encoding door locks directly.

Network Isolation The tablets will operate on a standalone basis and will not be connected to the Air Force Network.

Power & Durability Each tablet must have a minimum 3-hour rechargeable battery life and be rated to operate in temperatures ranging from 32°F to 110°F (0°C to 43°C).

Included Hardware Each tablet must come with a power supply and all necessary cables for syncing with the main computers and door locks.

3. Two (2) RFID Card Encoders

4. Lock Hardware & Consumables

The procurement includes a total of 1,100 locks of various types, all of which must be supplied with the necessary batteries for operation. A critical requirement is that all new lock hardware must be compatible with existing door preparations (e.g., mortise, cylindrical cuts) to prevent the need for door replacement.

Item Quantity

Onity Trillium RFID Lockset - Left Mortise Locks 295

Onity Trillium RFID Lockset - Right Mortise Locks 452

Onity Trillium RFID Lockset - Cylindrical Locks 230

Onity Trillium Lock Panic Push Bar Assemblies 110

Onity RFID Wall Reader Power Supply, Controller and Reader 13

Dual Tech RFID-HICO Key Cards 10,000

5. Services, Licensing, and Support

Category Requirement

Software Licensing A two-year software license is required, covering the full system of 1,100 locks.

Installation The vendor is responsible for the complete installation of all door locks and card readers across both Services and Civil Engineering facilities. This includes the initial setup of all key card profiles on the main computers.

Training A comprehensive system user training class must be provided for Alpena CRTC personnel.

Training course to certify Alpena CRTC personnel to complete warranty work on the door locks without voiding the warranty.

Two (2) Operating and Manufacturer Manuals minimum for Alpena CRTC personnel use.

Maintenance Four (4) complete tool kits for lock installation, ongoing hardware maintenance, and lock cleaning must be included.

Warranty A minimum 2 year warranty covering both faulty component replacement and vendor-provided service is mandatory.

Travel and lodging For technicians and installers

Shipping and Freight For equipment and materials

6. Compliance and Certification

All supplied laptops, computers, and tablets must be compliant with the following standards:

FCC (Federal Communications Commission): Regulates interstate and international communications in the US.

IC (Industry Canada): Now known as Innovation, Science and Economic Development Canada (ISED), it is the Canadian regulating body.

WEEE (Waste Electrical and Electronic Equipment): An EU directive aimed at reducing e-waste by promoting recycling and reuse.

RoHS (Restriction of Hazardous Substances): Restricts the use of specific hazardous materials in electrical and electronic products.

REACH (Registration, Evaluation, Authorization and Restriction of Chemicals): An EU regulation to protect human health and the environment from risks posed by chemicals