2-Bid 26-18-3401 Litter Removal Service Agreement.pdf

Forsyth County Procurement Department

514 West Maple Street, Suite 104 Cumming, GA 30040 | Phone 770.888.8872

Invitation to Bid Bid No: 26-18-3401

Litter Pick-up and Disposal

Forsyth County

Cumming, GA

Closing Date and Time:

October 16, 2025, 2:00 pm

ADVERTISEMENT

INVITATION TO BID NO. 26-18-3401

Forsyth County, Georgia is soliciting competitive bids from qualified service providers for the following services

Providing all material, equipment, and labor to pick-up and dispose of litter/trash on various roadways within Forsyth County.

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”) for digitally accepting and evaluating bids, statements of qualification, and proposals.

Bids shall only be accepted online through EUNA.

Any proposal submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

Bids are due by 2:00 P.M. (Local Time) on October 16, 2025.

Bids will be publicly opened and read aloud at 2:30 P.M. (Local Time) on October 16, 2025 at Forsyth County Procurement Department, 514 W. Maple St. Suite 104, Cumming, GA 30040 and via Microsoft Teams (visit the County Procurement Bid Portal for Teams login).

All bids must remain valid for a minimum of 120 days after the actual date of the opening.

Award of the bid will be made at a later date. Forsyth County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

Ryan Eckelberry Procurement Agent II To Web: September 18, 2025

INVITATION TO BID

***Bid Number: 26-18-3401***

Date Issued: September 18, 2025

For: Forsyth County is seeking bids from qualified bidders to provide pick-up and dispose of litter/trash on various roadways within Forsyth County in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (“ITB”).

Deadline for Receiving Sealed Bids 2:00 p.m. (EST) Thursday, October 16, 2025

Bids will be opened at: 2:30 p.m. (EST) Thursday, October 16, 2025 Procurement Department 514 West Maple Street, Suite 104 Cumming, GA 30040

Questions & Answer (Q&A) Deadline No Questions will be accepted after:

October 6, 2025, 3PM (EST)

All questions are to be asked via EUNA under Opportunity Q&A No questions are to be asked outside of

EUNA

Sealed bids will be opened at the above time, date, and place. The bid will be awarded later, pending evaluations of all bids submitted.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

Interested parties may log in to EUNA to obtain the bid tabulation.

TABLE OF CONTENTS

INVITATION TO BID

SECTION 1. INTRODUCTION AND INFORMATION

SECTION 2. SOLICITATION TERMS AND CONDITIONS

SECTION 3. SCOPE OF SERVICES

BID SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

CONTRACTOR AFFIDAVIT AND AGREEMENT

ADDENDUM ACKNOWLEDGEMENT

SECTION 1. INTRODUCTION AND INFORMATION

1.1 Purpose

Forsyth County (“County”) is seeking bids from qualified, experienced, and licensed Bidders to provide all material, equipment, and labor to pick-up and dispose of litter/trash on various roadways within Forsyth County, in accordance with the terms, conditions, specifications, and scope of services contained in this ITB.

1.2 Nondiscrimination:

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3 EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results, and issuing notification of an intended decision. There is no charge to register and download the ITB from EUNA. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidder's inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.4 Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Ryan Eckelberry, at (770) 888-8872 or email at raeckelberry@forsythco.com. This contact is for clarification purposes only.

For questions concerning scope of services, please utilize the question/answer feature provided by EUNA at https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results. Questions must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders, please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of this ITB.

It is the sole responsibility of the Bidder to ensure that its bid is submitted electronically through EUNA at https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results.

SECTION 2. SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

It is the sole responsibility of each Bidder to notify the Procurement Agent utilizing the question/answer feature provided by EUNA and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and Answer (Q & A) Deadline. Requests received after this date may not be addressed. All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to the ITB. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent be binding upon the County. Such oral explanation should be disregarded. All addenda are a part of the competitive solicitation documents, and each Bidder will be bound by such addenda. It is the responsibility of each Bidder to read and comprehend all the addenda issued.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw its bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if Bidder elects to withdraw its bid.

No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the contractor to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the services for which the withdrawn bid was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

All pricing should be identified on the Bid Schedule form provided in this ITB.

No additional costs may be accepted other than the pricing and costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule form and provide pricing as requested in this ITB may cause your bid to be deemed non-responsive.

Bidder shall quote a firm, fixed price for all services stated in the ITB. All costs, including travel, shall be included in the price. The County shall not accept additional costs, including any travel associated with the services.

2.6 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty (120) days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time period or request from the recommended awarded contractor an extension to hold pricing until services have been awarded.

2.7 Prices Quoted

Deduct trade discounts and quote firm net prices. Give both service prices and extended total. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

2.8 Taxes

Goods and services are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished upon request. Forsyth County is exempt from taxes, but the successful Bidder shall pay all taxes required by law.

Forsyth County cannot exempt others from tax. State Sales tax exemption number is 58-6000828.

2.9 Discounts

Bidders may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Bidder provides a discount, it is understood that the discount time will be computed from the later of the date of satisfactory delivery at the place of acceptance or receipt of the correct invoice at the office specified.

2.10 Related Expenses/Travel Expenses

Your bid must include all costs, including travel. The County will not accept additional costs.

2.11 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders shall use the Bid Schedule and other forms provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the bid must be made in ink and initialed by Bidder in ink. All information submitted by the Bidder shall be printed, typewritten, or filled in with pen and ink. Bids shall be signed in ink. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. No paper bids shall be considered. Bids will be publicly opened in the Procurement Department or other designated area in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Bids will be tabulated and made available for review by Bidders and the public via EUNA under Public Files.

2.12 Mistakes

The Bidder shall examine this ITB carefully. Bidder’s submission of a bid shall be prima facie evidence that the Bidder has complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the

Bidder from liability and obligations under the contract entered as a result of this ITB.

Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to the ITB.

2.13 Qualifications / Inspections

Bids will only be considered from Bidders normally engaged in providing the types of services specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Bidder's ability to perform.

The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate an inability to perform.

2.14 Acceptance Of Bids / Minor Irregularities

2.14.1 The County reserves the right to accept or reject any or all bids or portions of bids, and to waive minor irregularities or variances to specifications contained in bids. The County also reserves the right to reissue an ITB.

2.14.2 The County reserves the right to disqualify Bidder during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit it with the bid documents.

2.15 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Bidder as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder will be recognized by the County as duly authorized expressions on behalf of Bidders.

2.16 No Exclusive Contract

Bidder agrees and understands that any contract awarded from this ITB shall not be construed as an exclusive arrangement and further agrees that the County may, at any time, secure similar or identical services from another contractor at the County’s sole option.

2.17 Form of General Services Agreement

Attached to this ITB is a draft form of general services agreement which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, in the County’s discretion, to include any additional specific terms related to the services being provided. Any questions regarding the form of general services agreement must be submitted in writing by the deadline for questions specified in this ITB.

2.18 Background Checks

Forsyth County reserves the right to have any Bidder or potential contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at the contractor’s cost. Potential contractors must undergo background checks when working in any County-operated facility, with the associated fees falling under the contractor's responsibility.

2.19 Minimum Qualifications

To be eligible for the award of a contract in response to this ITB, the Bidder must demonstrate that it has completed services, as specified in the scope of services section of this ITB, is normally and routinely engaged in performing such services, and is properly and legally licensed to perform such work. In addition, the Bidder must have no conflict of interest with respect to the County.

2.19.1 Bidders and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

2.19.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor have they failed to perform faithfully on any previous contract with the County.

2.20 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.21 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible bidder whose service meets the ITB's terms, conditions, and specifications and whose bid is considered to best serve the County’s interest.

In determining the responsiveness of the offer and the responsibility of the Bidder, the following, among other factors, may be considered when applicable: the ability, capacity, and skill of the Bidder to perform as required;

whether the Bidder can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or services to the required use; the ability of the Bidder to provide future maintenance, service or parts; and the number and scope of conditions attached to the bid.

2.22 E-Verify Affidavit

Under state law, the County shall not enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this ITB, regarding contractor’s compliance with the E- Verify program. The contractor’s affidavit form shall be completed and submitted with the Bidder’s response to this ITB.

2.23 Rules And Submittals of Bids

The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud;

and that the signer of the bid has full authority to bind the Bidder.

2.24 Intent To Award

Any notice of intent to award a contract resulting from this ITB and the County’s formal solicitation process may be found on EUNA.

2.25 Bidder Solicitation Information

The County maintains automated vendor address lists generated for each commodity class item through our bid issuing service, EUNA. Notices of ITBs are sent by email notification to the bidders who have fully registered with EUNA. Prospective Bidders may then view the bid documents online. Bidders who have been informed of an ITB's availability in any other manner are responsible for registering with EUNA to view the bid documents. There is no fee for doing so. If you wish bid notifications to be provided to another email address, please contact EUNA.

SECTION 3. SCOPE OF SERVICES

3.1 General Information

Pickup and disposal of litter/trash on various roadways within Forsyth County.

Pick-up and disposal services may be collectively referred to as cleanup.

3.2 Scope Of Work

1. The Contractor will be required to pick-up all litter from the highway rights-of-way to the satisfaction of the County at locations designated by the County.

2. These locations will be limited to highway rights-of-way, medians, and access ramps within the limits of unincorporated Forsyth County, Georgia.

3. The accumulated litter shall be disposed of by the Contractor in a lawful manner, at an appropriate and lawful disposal site.

Litter Removal:

1. This specification shall govern the pick-up and proper disposal by the

Contractor of items of litter or trash accumulated along the highway rights-of-way (excluding the roadway surface).

2. Roadways within the Cumming city limits are not included in this contract.

3. Contractor shall provide litter pick-up services on a monthly basis. The

County may, at its discretion, suspend service for any month in which (i) the Georgia Department of Transportation (GDOT) performs grass cutting along applicable rights-of-ways, or (ii) County staff determines that a cleanup is not needed.

a) This project is not intended to replace or interfere with any litter removal task performed by GDOT.

b) Forsyth County staff will coordinate with the GDOT mowing vendor and convey information to the County litter contractor so as not to duplicate litter removal efforts.

4. The standard route is approximately 186 billable miles.

5. Standard state roadways to be cleaned under this contract include:

From To

Center Line of

Roadway Miles

Billable Miles

Matt Hwy

(369) GA 400 Cherokee Line 10.07 20.14

Browns Bridge Rd.

(369)

GA 400 Hall County Line 9.71 19.42

Hwy 369 Total 19.78 39.56

Atlanta Hwy (9)

Buford Hwy (20)

Fulton County Line 9.68

19.36

Dahlonega Hwy (9)

Keith Bridge Rd. (306)

Dawson County Line 6.85 13.72

Hwy 9 Total 16.54 33.08

Keith Bridge Rd. (306)

Cumming City Limits Sawnee View Gardens Entrance

Hwy9/306 Intersection 1.00 2.00

Keith Bridge Rd. (306)

Dahlonega (9)

Hall County Line 8.8 17.6

Hwy 306 9.8 19.6

Ga 400 Fulton County Line

MM 22/23

Dawson County Line MM 42/43 16.96 33.92

GA 400-

median only 16.96 33.92

GA 400 33.92 67.84

Canton Hwy (20)

Cherokee Count Line

North Corners Pkwy 6.18 12.36

Dawsonville Hwy (53)

Dawson County Line

Hall County Line 4.93 9.86

6. The standard routes are state highways; however, County staff may request cleanup of County maintained roads as-needed.

7. Walled area of GA 400 at the south end of the County line is not included in this contract.

8. Contract includes cleaning both sides of the roadway, all medians, and access ramps.

a) Open Areas (no trees or fences): Litter shall be removed starting from the edge of the roadway shoulder and continue outward to the edge of the maintained/mowed area.

b) Areas with Guardrails: litter is to be picked-up from the shoulder to the guardrail. Remove litter in maintained area beyond the guardrail that can be safely reached.

c) Always stay within the maintained/mowed areas and avoid unsafe terrain.

9. Contractors must have the proper local and state permits to collect, haul, and dispose of solid waste within 30 days of being awarded the bid. Permits must be maintained in active status for the duration of the contract.

10. Contractors are not responsible for removing dead animals or parts of dead animals (carcasses). Contractor must contact the appropriate GDOT field maintenance staff to schedule carcass removal.

a) Contractor reporting requirements must include the location of the carcass and details related to the scheduled removal by the GDOT.

Details shall include but are not limited to date and time of the call, GDOT staff member name, GDOT pick-up/disposal information.

b) If a contractor chooses to remove a carcass, contractor must ensure removal complies with all local, state and federal regulations regarding the handling and disposal of carcasses.

11. Contractors will not deposit or blow litter, debris, and vegetation into gutters or drainage structures.

12. Contractors will not clean marked construction zones.

13. County staff will provide the contractor with a list of roadways, medians, and/or access ramps prior to the beginning of each month.

14. Contractor will prepare a schedule of the listed areas to be completed within a 30 day period, such schedule will be provided to the County not less than 14 days prior to the first scheduled service.

15. Communication between County staff and contractor or contractor’s staff during the scheduled cleanup is required. The method of communication will be decided by County staff and contractor prior to beginning any scheduled cleanup.

a) In the event, of unsafe weather or unforeseen conditions which unavoidably delay the proposed schedule the County and contractor will coordinate a reschedule of the cleanup to the next suitable day.

b) County staff shall be notified by the contractor before work starts each day of a scheduled cleanup.

c) County staff shall also be notified of the progress of the cleanup at the end of each scheduled cleanup.

16. Contractor shall prepare a report and invoice which shall be sent to the County within seven days of completing a scheduled cleanup.

a) If more than one road is assigned and cleanup takes more than one day only one report is required and it shall be sent no later than seven days after last road cleanup is completed.

b) Report must include:

i) The name or description of the roadway, median, or access ramp.

ii) Total number of miles of roadway or median and/or total number of ramps which were cleaned on the schedule day.

iii) Total number of bags collected per individual roadway, median or ramp.

iv) Weight of trash collected per roadway, median, or ramp. If total weight of litter collected by roadway, median, or ramp is not possible, contractor must, at minimum, provide the total weight of each trash disposal bag for the scheduled day and name(s) of the corresponding roadways, medians, or ramps.

v) Date(s) that each roadway, median, or ramp was cleaned.

vi) A list of any large or bulk items, weapons, or hazardous items collected.

vii) Information specifying any patterns or concerns related to items found.

viii) The location of a found carcass and details related to the call to the GDOT for carcass removal, details shall include but are not limited to: date and time of the call, GDOT staff member name, GDOT pick-up/disposal information.

TRAFFIC CONTROL AND SAFETY PRECAUTIONS

1. Traffic Control shall be the responsibility of the Contractor.

2. Traffic Control shall be included in all prices quoted on the Bid Schedule.

3. The Contractor's work shall be performed in a manner which is safe to contractor, contractor’s personnel and the traveling public. For reference refer to the GDOT Manual Uniform of Traffic Control Devices (MUTCD).

4. Moving equipment or materials on or across active roadways must be performed safely and without reducing available travel lanes or unduly interfering with traffic.

5. Travel lane or pedestrian walkway closures for areas within the project limits are prohibited.

6. The Contractor shall be responsible for placement of all traffic warning devices or signs necessary to ensure the safety of the traveling public in compliance with the MUTCD.

7. Any traffic control devices or other active zone warning signs must be removed at the end of each workday.

8. The Contractor shall employ all necessary safety precautions to prevent injury to persons, damage to County, or State, or private property, structures, and equipment.

9. The Contractor shall observe and comply with all federal, state, and local laws, safety and health regulations, ordinances, and regulations, which in any manner affect the conduct of the work.

10. All equipment operating on the Georgia State rights-of-way shall be licensed in accordance with the laws of the State of Georgia.

11. The Contractor shall inspect the work site for unsafe conditions and furnish all necessary safeguards for the work site.

12. When the contractor’s vehicle is stopped, it is to be parked off the roadway shoulder so as not to block any lanes of traffic. While the vehicle is moving slowly (to pick up litter bags, slowing to park or when starting from a parked position) flashing hazard lights or a flashing beacon is to be used.

13. The Contractor will furnish all incidentals for performing the work including but not limited to, tools, hats, safety vests, gloves, garbage bags, equipment for transportation to and from the work area, equipment for hauling and disposing of litter, and all other safety materials or devices necessary to perform the work in a safe and orderly manner.

MEASUREMENT:

1. Roadway and median pricing are based on the actual roadway miles being cleaned; access ramps are charged per ramp.

2. The unit of measurement for pickup of litter will be by the mile of roadway and number of access ramps as designated by the County.

3. Mileage for the median on GA 400 is doubled.

3.3 Work Schedule

1. The County shall notify the Contractor to begin work by issuance of a purchase order.

2. In the event the Contractor does not begin work as scheduled, the County, in its sole discretion, has the option of performing the work in any manner deemed necessary.

3. Unless otherwise stated above, all work must be done during daylight hours and cannot fall outside of the hours of 7 a.m.- 7 p.m. Monday through Friday or 8 a.m. - 6 p.m. on Saturday and Sunday. Cleanup of active school zones or high traffic areas should be scheduled to void peak traffic time whenever possible.

BID SCHEDULE SUMMARY

ITB No:26-18-3401

FOR: Furnishing all labor, equipment, and materials necessary for pick-up and dispose of litter/trash on various roadways within Forsyth County. The Bidder must examine bid documents and form of services agreement before submitting a bid. Pricing is requested for each of calendar years (CY) 2026, 2027, and 2028.

Bidder accepts the terms and conditions contained in the ITB document package, including, without limitation, those dealing with the County’s time for accepting the bid.

Bidder has examined the site and locality where the services are to be performed, legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITB document package, and the written resolution by the County is acceptable to Bidder. All services are to be completed as specified in the ITB specifications and scope of services.

Authorized Signature:

Printed Name and Title:

Company Name:

REFERENCES

Please list at least three (3) references below where the Bidder has provided similar services in similar size and scope. Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

NON-COLLUSION AFFIDAVIT

BID DATE: ___________________

PROJECT DESCRIPTION: ____________________________________________________

STATE OF _______________}

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ___________________________________ (the sole owner, a partner, the president, secretary, etc.) of ____________________________________________________ the party making the foregoing proposal or bid (“Bidder”); that such bid is genuine and not collusive or a sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or bid are true; and further, that such Bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ________________________, 20____ by Printed name(s) of individual(s) making statement who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known OR Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(NOTARY SEAL)

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Litter pick-up and disposal on various County roadways Name of Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________, 202__ in ___________________ (city), _______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _________,

202__.

Notary Public My Commission Expires: _______________

[NOTARY SEAL]

SOLICITATION CERTIFICATION

The undersigned agrees, if this bid is accepted within 120 calendar days after date of opening, to furnish all equipment, materials, or services in strict accordance with the provisions of this Invitation to Bid, at the price and terms and according to specifications or other provisions in this bid package.

DO NOT INCLUDE ANY TAXES IN THE BID PACKAGE AS FORSYTH COUNTY IS EXEMPT BY

LAW.

Any supplier/vendor/contractor providing services to Forsyth County shall have a Forsyth County business license and a business license in the county the Bidder is located to the extent required by law, including the County’s business license/occupation tax ordinance.

SEALED BIDDER’S INFORMATION

Company Full Legal Name:

Tax I.D. No.

Person Authorized to Submit this Bid:

Signature

Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

ADDENDUM ACKNOWLEDGEMENT

Bidder acknowledges that the following addenda have been received and included in the bid or proposal:

Addendum No.

Date Issued Addendum No.

Date Issued Addendum No.

Date Issued

I hereby acknowledge receipt of the following checked Addendum of the plans, specifications, and/or other documents pertaining to the services or project.

I understand that failure to confirm the receipt of addendum is cause for rejection of sealed bids. It is the responsibility of the Bidder to ensure receipt of all addenda.

Variances: If you take exception or have variances to any term, condition, specification, scope of service, or requirement in this competitive solicitation, you must specify such exception or variance in the space provided below or reference in the space provided below all variances contained on other pages within your response. Additional pages may be attached if necessary. No exceptions or variances will be deemed part of the response submitted unless such is listed and contained in the space provided below. The County does not, by virtue of submitting a variance, necessarily accept any variances. If no statement is contained in the below space, it is hereby implied that your response is in full compliance with this competitive solicitation. If you do not have variances, simply mark N/A.

Authorized Signature: Date: ___________