2-B. COM SPECIFICATION 70aA12 05-12-20.pdf

City of Milwaukee DPW - Fleet Services

Specification No. 70a-A-12

May 12, 2020

DPW - FSS File No. 70AA12.doc

TIRE RETREADING/REPAIR

NOTE: THIS SPECIFICATION AND ANY ACCOMPANYING SPECIFICATION OR BID CAN

BE APPEALED.

YOUR APPEAL MUST BE SUBMITTED IN WRITING TO THE CITY PURCHASING

DIRECTOR FOR ALL BIDS NO LATER THAN FIVE (5) WORKING DAYS PRIOR TO BID

OPENING.

YOUR APPEAL MUST NOT ONLY IDENTIFY THE PROVISION, TERM OR CONDITION

THAT IS CAUSING PROBLEMS, BUT ALSO YOUR PROPOSED ALTERNATE POSITION,

TERM OR CONDITION AND BE SUPPORTED BY TECHNICAL DATA, TEST RESULTS

AND OTHER INFORMATION.

CONTACT THE APPROPRIATE PURCHASING AGENT OR THE PROCUREMENT

SPECIALIST FOR THE APPEAL FEE AND APPEAL FILING INSTRUCTIONS.

APPEALS RECEIVED LATER THAN FIVE (5) WORKING DAYS PRIOR TO BID OPENING

OR WITHOUT SUFFICIENT DETAILS WILL NOT BE CONSIDERED.

NOTICE

AN APPEAL FEE (CHECK OR MONEY ORDER) WHICH IS 1.25% OF THE

ESTIMATED DOLLAR AMOUNT OF THIS CONTRACT IS

REQUIRED WITH A BID SPECIFICATION APPEAL. THIS FEE IS A

PREREQUISITE FOR PURSUING THE APPEAL AND MUST ACCOMPANY THE

APPEAL. THE APPEAL FEE WILL BE RETURNED IF THE APPEAL IS UPHELD.

CAUTION: A BID THAT DOES NOT FULLY COMPLY WITH ALL OF THE PROVISIONS,

TERMS, AND CONDITIONS OF THIS OR ANY ACCOMPANYING SPECIFICATION AND

BID, MAY BE DETERMINED AS A COUNTEROFFER AND MAY RESULT IN THE BID

BEING REJECTED FOR NON-RESPONSIVENESS.

I. GENERAL: It is the intent of this specification and all accompanying specifications to describe the minimum requirements for tire retreading and repair services to be purchased by the City of

Milwaukee, Fleet Services Section. All items, details of construction, services or features not specifically mentioned which are regularly furnished in order to provide tire retreading and repair services shall be furnished at the bid price and shall conform in strength, quality and workmanship to that usually provided by the practice indicated in this specification. NOTE:

Consideration will be given to firms located within the City of Milwaukee.

May 12, 2020

II. AWARD AUTHORITY:

A. The City Purchasing Director will be the sole judge of the quality and suitability of the equipment, materials and/or services in its determination of the successful bidder for all bids.

III. PROVEN EXPERIENCE: Bids will only be accepted from vendors approved by the Tire

Retread Information Bureau (TRIB), whose name appears on the TRIB Retread Tire Buyer’s

Guide for Wisconsin for Commercial Truck Light (LT) and Medium Commercial Truck (MCT) type tires.

Comply ___ Exception ___

IV. INSURANCE: The successful bidder must carry Product Liability insurance coverage in an amount sufficient to cover any damages incurred to City of Milwaukee equipment as a result of product failure. Evidence of such coverage shall be submitted to the City after award and shall not only detail the coverage limits but must also comply with the following:

A. The “City of Milwaukee” must be named as additional insured. The Purchasing Director reserves the right to examine and approve the actual policy of insurance before the City executes the Contract.

B. The insurance certificate must be issued by companies licensed to do business in the State of Wisconsin or signed by an agent licensed by the State of Wisconsin.

C. The cancellation clause must be amended to read as follows:

“Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the certificate holder named to the left.”

D. The certificate holder shall be noted as:

City of Milwaukee

DOA – Purchasing Division

200 E. Wells St., Room 601

Milwaukee, WI 53202

Attn: (Purchasing Agent named in the Invitation to Bid)

E. The description of operations/locations/vehicles/special items section of the certificate shall describe the service(s) being provided and the bid number and year of the bid.

May 12, 2020

V. WARRANTY: The vendor shall warrant that the products shall be free from defects in material and workmanship.

A. Retreaded tires shall be warranted on a pro-rated basis. Pro-rating shall be based on tread wear.

B. If, however, the retreaded tire is found to be defective prior to its use, the vendor and/or manufacturer shall agree to repair or replace the retreaded tire within a reasonable time, at no charge to the City of Milwaukee.

C. The vendor or manufacturer shall reimburse the City of Milwaukee for removal and reinstallation costs for all repairs and replacements if three or more units from the same lot/order develop or exhibit similar defects.

D. The bidder shall provide a complete warranty statement with their bid, or within three days of receiving a request.

VI. SCOPE OF SERVICES: The vendor shall provide all labor, equipment and materials necessary to retread acceptable tire casings provided by the City of Milwaukee, using the cold cap and hot cap process, and perform all necessary tire repairs.

A. Tire casing inspection shall be performed with either electronic, holographic, x-ray or ultrasonic equipment.

B. Work shall be performed by the vendor, and all rubber used in the retreading process shall be of the same manufacturer as stated in the bid. Bidders shall provide a list of the type of equipment used in their facility for tire casing inspection, within three days of receiving a request.

C. Retreaded tires sold to the City of Milwaukee shall be manufactured from acceptable tire casings provided by the City and others.

D. Tire repairs shall include, but not be limited to nail holes. Bidders shall provide a listing of the prices charged for tire repairs within three days of receiving a request.

E. Tire casings that are found to be unacceptable during inspection shall be returned to the

City of Milwaukee for disposal.

May 12, 2020

VII. PICK-UP AND DELIVERY: The vendor shall perform the following within a seven working day period of receiving a call from the City of Milwaukee:

A. Pick up the tire casing(s) designated for retreading or repair.

B. Retread the tire casings and/or repair the tire(s).

C. Deliver the retreaded and/or repaired tire(s).

D. Pick up and delivery of wheel(s) and/or rim(s) to be refurbished.

E. Pick up and delivery address:

City of Milwaukee, Tire Shop

123 N. 25th Street

Milwaukee, WI 53233

414-286-2770

VIII. PRICING: Bidders shall fill in the requested information below for each product/service requested. NOTE: A completed copy of this specification shall be returned to the City with the bid. In addition, bidders shall forward product literature containing graphical information on each tread design submitted in the bid for items in Section A below.

A. COLD CAP CONFIGURATION: Bidders shall indicate the prices for the following tire sizes with proposed tread designs as close as possible to the cold cap tread designs and applications where noted below. NOTE: The cold cap tread designs below are presented for reference only.

1. 225/70R19.5: Bandag BDR-AS tread design, or approved equal, 22/32” tread depth.

Tread Design Name ______________________________ Price Each ___________

2. 315/80R22.5: Bandag BRM3 (Waste Haul Application) tread design, or approved equal, 26/32” tread depth.

3. 11R22.5: Bandag DR 4.3 tread design, or approved equal, 22/32” tread depth.

May 12, 2020

4. 245/70R19.5: Bandag BDR-AS tread design, or approved equal, 22/32” tread depth.

5. 9R17.5: Bandag Metromax Rib tread design, or approved equal, 13/32” tread depth.

6. 10R17.5: Bandag Metromax Rib tread design, or approved equal, 13/32” tread depth.

7. 12R22.5: Bandag B799 tread design, or approved equal, 28/32” tread depth.

8. 385/65R22.5: Bandag BRM-WB (Waste Haul Application) tread design, or approved equal, 20/32” tread depth.

9. 425/65R22.5: Bandag BRM-WB (Waste Haul Application) tread design, or approved equal, 20/32” tread depth.

10. 215/75R17.5: Bandag Metromax Rib tread design, or approved equal, 13/32” tread depth.

11. 245/70R17.5: Bandag FCR T2 tread design, or approved equal, 11/32” tread depth.

12. 11R22.5: Bandag UAP2 Fuel Tech tread design, or approved equal, 17/32” tread depth.

B. REPAIRS: Bidders shall indicate the prices for the following repair services.

1. NAIL HOLE REPAIR: Indicate the cost for a typical nail hole repair.

Price Each ___________

May 12, 2020

2. BEAD REPAIR: Indicate the cost for a typical bead repair.

Price Each ____________

3. SECTION REPAIR: Indicate maximum diameter for a small section repair and cost.

Diameter and Price Each ___________

4. SECTION REPAIR: Indicate maximum diameter for a large section repair and cost.

5. OTR SECTION REPAIR: Indicate maximum diameter for a small OTR section repair and cost.

6. OTR SECTION REPAIR: Indicate maximum diameter for a large OTR section repair and cost.

7. SPOT REPAIR: Indicate the cost of a typical spot repair.

C. WHEELS AND RIMS: Bidders shall indicate the prices for the following repair services.

1. SANDBLAST, PRIME AND POWDERCOAT WHEELS AND/OR RIMS: Ranging from a single piece to multiple pieces per order, in diameters from 15” to 25”. Colors offered shall include white, black, and gray.

a. 8.25 X 22.5 BUDD WHEELS:

Price Each____________

b. 15-17 INCH DIAMETER AUTOMOTIVE STYLE WHEELS:

c. 25 INCH DIAMETER ENDLOADER WHEELS:

IX. EXCEPTIONS: Bidders shall attach information to fully explain any exceptions taken to the above specification items. Unless otherwise noted, the above are minimum requirements for the equipment described in this specification. An exception that provides a component which exceeds the minimum requirement, such as a larger horsepower engine, will usually be considered as acceptable. Likewise, an exception that provides a component that does not meet the minimum requirement will usually be considered unacceptable.

X. QUESTIONS: All questions regarding this specification are to be directed to the Purchasing

Agent listed on the bid.