2-ATTACHMENT A - SUMNMARY OF WORK.pdf

AMARILLO INDEPENDENT SCHOOL DISTRICT (AISD)

ATTACHMENT A - SUMMARY OF WORK

Request for Proposals Number: 3712-27.07 Armored Car Service

SPECIFICATIONS FOR ARMORED CAR SERVICE:

ThecarrierwilltransportanddelivertoandfromtheschoolandtheHappyStateBankat701S.

Taylor, 79101, moniesandsecuritiesdesignatedbytheFoodServiceandIndividualCampuses.

Thecarrierwillaccepttransportationanddelivery,shipmentsofmoniesorsecuritieswhichare properly sealed.

The shipments received by the carrier will be transported in a secured manner (in a clearly marked armored vehicle), under the control ofadriverinuniformcarryingpropercredentials for identification by personnel of the Amarillo Independent School District.

Carrier guarantees prompt and efficient service to the Amarillo Independent School District.

Carrier, shall not, however, be liable to the Amarillo Independent School Districtfordelaysin performancecausedbystrikes,riots,war,insurrection,actofGod,orthepublicenemy,butthe carrier will be liable for the safety of all monies and securities being delivered.

CarrierguaranteesdeliverytotheAmarilloSchoolsDepositoryBankofallmoniesandsecurities placed in its possessionbytheAmarilloIndependentSchoolDistrictforthelossofanyandall monies or securities.However,carrierlossonanyoneoccurrenceshallnotexceedthesumof $500,000.

BiddersmustbelicensedtooperatebytheStateofTexasandbeabletooperateintheCityof Amarillo, Texas. They must also include evidence of being adequately insured and bondedto protect the District from loss at all times.

Any communication regarding changes to pick-up and or delivery operations must be communicated between district Administrative Personnel.

Pickup and delivery times will be strictly adhered to.

The base period of this agreement will be 1 year with 3 additional one-year options to renew.

The AISD School Calendar for school year 26-27 can be seen at:

https://www.amaisd.org/calendars

INVOICING: Armored Car Service Provider will submit a monthly invoice with the actual trips made and the agreed upon trip charges.

o Must separate out Cafeteria deposit vs Principal Deposit (additional bag) deposit when invoicing the District https://www.amaisd.org/calendars

INSURANCE

Vendor must take allprecautionsnecessaryforthesafetyofandpreventionofdamagetothe District’s property and for the safety of and prevention of injury to persons, including the District’semployeesandstudents,Vendor’semployees,andthirdparties(guests,invitees,etc.), on the District’s property. All work must be performed entirely at IndependentVendor’srisk.

Vendor agrees to carry, for the duration of this contract, General Liability insurance in an amount and with an insurer acceptable to the District. Vendor will maintain any insurance policiesrequiredbyandinaccordancewithanyinsurancerequirementsspecifiedbytheDistrict in the Agreement and further agrees to make the certificates of insurance and insurance policiesavailabletotheDistrictuponrequest.Vendorshallmaintaininforceforthetermofthe Agreement limits no less than:

a) Comprehensive General Liability: One MillionDollars($1,000,000)limitaggregateand

One Million Dollars ($1,000,000) limit per occurrence for bodily injury, personalinjury and property damage. Such limits can be achieved through a combination of primary and excess liability policies.

b) AutomobileLiability:OneMillionDollars($1,000,000)limitperoccurrence/peraccident for bodily injury and property damage.

c) Workers Compensation (if required): Statutory limits

d) CybersecurityInsurance(ifVendorwillhaveaccesstoDistrict’sstudent/employeedata):

Five Hundred Thousand ($500,000.00)

Additional Insured and Waiver of Subrogation for CGL policy:

1. District to be named as additional insured.

2. Insurance policy to include waiver of subrogation endorsement.

3. MustnotifytheDistrictofanychanges,cancellation,ornon-renewal30daysinadvance of any such events occurring.

Service for the Cafeteria shall include the following:

1. At the beginning of the school year, the armored car service provider will pick up opening change bags for each school from Happy State Bank and deliver to the cafeteria office of each school. This will be scheduled by the Food Service Office Manager. This pickup and delivery will happen between 7:00 a.m. and 12:00 p.m.

2. On scheduled school days when students are present, the armored car service provider will pick up deposits at each location between the hours of 1:30 p.m. to 3:00 p.m. and drop off at Happy State Bank.

a. High Schools and Middle Schools will be picked up twice per week (Wednesday & Friday)

b. Elementary Schools will be picked up once per week (Friday)

3. On the final day of school when students are present, the armored car service provider will pick up the final deposit and or change bank from each school, and deposit it at Happy State Bank. This pickup will happen between 12:30 p.m. and 2:00 p.m.

4. Campuses to be serviced daily (on scheduled school days when students are present):

a. Elementary: 34

b. Middle School: 12

c. High School: 6

Service for Principal’s Office – alternative service

1. Pick up at Principal’s office will be for the Activity Fund which will need to be taken to each school’s bank. Pick up for this service must be from the school office only. School personnel will not be authorized to release money to anyone other than an authorized carrier.

2. Notification for pick up from the Principal’s office will be given to Cafeteria office when needed. All scheduled times for pick up to be agreed upon by both parties and adhered to by the vendor.

3. Drop off of school activity funds may be at Happy State Bank, or could be another bank designated by the school.