AMARILLO INDEPENDENT SCHOOL DISTRICT

Request for Proposals Number: 3712-27.07 Armored Car Service

Request for Proposals will be received in the Office of Moses Zuniga, Director of Procurement, 7200

Interstate 40 West, Amarillo, Texas 79106-2598 until 2:00 P.M., Central Time, August 3, 2026, for

ArmoredCarService.Inlieuofsubmittingahardcopyresponse,proposalsmayalsobesubmittedonline throughBonfire,bythestateddeadline. AmarilloIndependentSchoolDistrict(AISD)DOESNOTaccept faxed or emailed submissions.

This Solicitation Response Form and Proposal Submittal Checklist (Page 1 and 2) MUST be completed.

TheenclosedTERMSANDCONDITIONSapplytoallProposalsunlessotherwisestatedinwriting. Section

A-HmakeuptheAgreement. SectionIandJaretheproposalinstructionsandevaluationcriteria. See

Proposal Submittal Checklist for the required proposal submittals.

SOLICITATION RESPONSE FORM

To: Amarillo Independent School District

Attn: Moses Zuniga, Director of Procurement

7200 I-40 West

Amarillo, TX 79106-2598

From:

Name of Proposer/Proposer’s Business Entity Address

Area Code and Telephone Number City/State/Zip

Area Code and Fax Number E-mail Address

I, theundersigned,astheownerorlegallyauthorizedrepresentativeoftheabovenamedcompany,by signing the following statement, agree that I haveREADandUNDERSTANDalloftheGeneralProposal

Terms and Conditions contained herein, and that if accepted by the Amarillo Independent School

District, all of the provisions are part of a binding contract betweentheAmarilloIndependentSchool

District and our company. I, also, certify that this proposal is made without previous understanding, agreement,orconnectionwithanyperson,firmorcorporationmakingaproposalforthesamecontract, andisinallwaysfairandwithoutcollusionorfraud. Also,byreturningasignedproposalyouagreethat the District may call you for quotes on items not contained within this proposal.

Owner or Legally Authorized Representative (Print Name) Title

Signature Date

RFP NUMBER: 3712-27.07 Page2of18

PROPOSAL SUBMITTAL CHECKLIST

The following checklist details all required documents, forms, and sections that must be completed and submitted. Failure to submit one of these items could result in the submitted proposal being deemed non-responsive and not eligible for evaluation or award. All documents listed herein are made part of this agreement, in the event the documents have a place for the proposer to acknowledge, sign and date, the signed document becomes an attachment to this Agreement.

I have reviewed and completed the above checklist and all required items have been submitted herein.

(Signature) (Date)

Proposal Submittal Checklist

Section / Doc. # Item Submitted

(check) Volume I – Business Documents

PAGE 1 and 2 Solicitation Response Form and Proposal Submittal Checklist (Page 1 and 2 of this solicitation)

Attachment A Summary of Work Attachment B Pricing Sheet AISDP-0001 Access to AISD Property AISDP-0002 EDGAR Certification - Issue No. 004 AISDP-0003 CTPA Interlocal Agreement AISDP-0004 Agreement to District Solicitation Provisions

AISDP-0006

Conflict of Interest Questionnaire - Issue No. 002 (mark n/a on form if no conflict exists)

AISDP-0007 Felony Conviction Notification AISDP-0008 Background Check Certification - Issue No. 002 AISDP-0009 Required Contractor Certification - Issue No. 002 AISDP-0010 Resident Bidder Certification

ADDENDUMS

Signed Addendums (check Bonfire for Issued Addendums)

AISD EXHIBIT D Minimum Insurance Requirements AISDP – 0015 General Proposal Questionnaire - Issue No. 001

RFP NUMBER: 3712-27.07 Page3of18

SECTION A - TABLE OF CONTENTS

SECTION A - TABLE OF CONTENTS (Note: Agreement = A-H)

(X) SECTION DESCRIPTION (X) SECTION DESCRIPTION

X A Table of Contents X F Administrative Information X B Supplies or Services and Prices/Costs X G Clauses X C Specifications/SOW/Summary of Work X H List of Attachments /

Certifications X D Delivery, Shipping, Packaging and

Marking X I Instructions to Proposer

X E Performance Period and Payment Information

X J Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICE / COSTS

SECTION B - TYPE OF AGREEMENT

This is a Fixed Price Agreement between the officially awarded proposer (hereinafter “Vendor” or

“Proposer”) and Amarillo Independent School District (hereinafter “AISD” or “the District”).

TheVendorshallfurnishallpersonnel,facilities,equipment,material(s),supplies,andservicesexceptas may be expressly set forth in thisAgreement,andotherwisedoallthingsnecessaryfor,orincidentto the performance of providing the requirement as outlined in Section C, Specifications/Statement of

Work/Summary of Work.

SECTION B - PRICE/SCHEDULE

Except as otherwise expressly provided, the price shall be paid to theVendorbasedupontheagreed upon RFP price as bid in response to Attachment B.

SECTION B – OPTIONAL QUANITIES

AISD may increase the quantity of supplies specified in Agreement at the unit price specified. The

ProcurementRepresentative’smayexercisetheoptionbywrittennoticetotheVendor. Deliveryofthe addeditem(s)shallcontinueatthesameratesasthelikeitemscalledforundertheAgreement,unless the parties agree otherwise.

SECTION B – PRICE INCREASES

Price(s) are to remain firm through the base agreement period. Price change requests shall be supportedbyevidenceofincreasedcoststotheVendor. AISDwillnotapprovepriceincreasesthatwill merelyincreasethegrossprofitabilityoftheVendorattheexpenseofAISD. Pricechangerequestsshall be a factor in the agreement extension review process. AISD shall determinewhethertherequested priceincreaseoranalternateoptionisinthebestinterestofAISD. Priceincreasesintheextensionyear may not exceed CPI or two percent (2%), whichever is lower.

RFP NUMBER: 3712-27.07 Page4of18

SECTION B – TERMINATION FOR NON-APPROPRIATION OF FUNDS

Notwithstanding any other provision of this Agreement, the Agreement is contingent upon the continuedavailabilityofappropriationsandissubjecttocancellation,withoutpenalty,eitherinwholeor inpart,iffundsarenotappropriatedbytheDistrictorotherwisenotmadeavailabletotheDistrict.The

District'spaymentobligationsarepayableonlyandsolelyfromfundsappropriatedandavailableforthe purposeofthepurchase.Theabsenceofappropriatedorotherlawfullyavailablefundsshallrenderthe

Agreement null and void totheextentfundsarenotappropriatedoravailableandanygoods/services providedbutunpaidshallbereturnedtoVendor.AISDwillhavetherighttoterminatethisAgreementat noadditionalcostandwithnopenaltywhatsoeverbygivingpriorwrittennoticedocumentingthelack of funding. AISD will use reasonable efforts to ensure appropriated funds are available.

END OF SECTION B

SECTION C – SPECIFICATIONS/SOW/SUMMARY OF WORK

SECTIONC-TheSpecifications/SOW/SummaryofWorkentitledATTACHMENTA-SUMMARYOFWORK, is made part of this Agreement.

END OF SECTION C

SECTION D – DELIVERY, SHIPPING, PACKAGING, AND MARKING

SECTION D - DELIVERY

Tailgate deliveries to school locations are not acceptable unless directed so by theAISDProcurement Department.

Delivery shallbemadeduringnormalworkinghoursunlesspriorapprovalhasbeenobtainedfromthe District.

DeliveriesundertermsoftheAgreementwillbeinaccordancewiththedatesindicated.Failuretomeet delivery dates may result in removal from the approved bidders/vendors list or may result in the District’snon-acceptanceorrejectionofgoodsreceivedpursuanttothepurchaseorderatnoliabilityto the District. Delivery of purchased items in good condition will be the Vendor’s responsibility and no delayinreceiptofreplacementitemswillbecontingentuponclaimadjustmentbycarrier.Allgoodsare subject to inspection and return at the expense of the Vendor if found to be inferior to those specified.

The delivery date and/or date of installation AFTER receipt of a purchase order will not vary from a Vendor’soffer. Initsacceptanceofanyoffer,theDistrictisrelyingonthepromiseddeliverydateand/or installationasmaterialandbasictoitsacceptance,unlessotherwiseindicated. IntheeventtheVendor fails to deliver as and when promised, the Districtreservestherighttocancelitsacceptingorder,any part thereof, and Vendor agrees that theDistrictmayreturnallorpartofanyshipmentsomade,and

RFP NUMBER: 3712-27.07 Page5of18 may charge the Vendor with any loss or expense sustained as a result of such failure to deliver as promised.

TheVendorshallimmediatelynotifytheProcurementRepresentativeonanyactualoranticipateddelay in delivery.

SECTION D - PACKAGING

Packaging of materials or reports for mail or commercial transport shall be in compliance with all applicable Federal, state and local laws, regulations, and sound business practices unless otherwise specified.

END OF SECTION D

SECTION E – PERFORMANCE PERIOD AND PAYMENT INFORMATION

SECTION E – TERM OF AGREEMENT / DELIVERY DATE

The term of this Agreement shall be August 5, 2026 – July 31, 2027

SECTION E – TERM OF OPTIONS

TheDistrict,atitssolediscretion,shallhavethefollowingOptionstoextendtheperiodofperformance topurchaseadditionalservices/supplies. TheDistrictmayextendthetermofthisAgreementbywritten notice to the Vendor prior to the expiration of the Agreement.

AftertheinitialtermoftheAgreement,theAgreementmayassetoutbelowuponwrittenconfirmation by an authorized representative for the District be extended.1

OPTION NO. PERIOD OF PERFORMANCE

1 August 5, 2026- July 31, 2027 2 August 1, 2027- July 31, 2028 3 August 1, 2028- July 31, 2029

SECTION E - INVOICING INSTRUCTIONS

A. VendorshallsubmitaninvoiceuponcompletionofeachPayItem,andreferencetheAgreement

/PurchaseOrderNumber,ONLYonenumberperinvoice.TheworktobepaidforunderanyPay

1 Renewal of this contract (if applicable) will be in accordance with the Texas Local Government Code Section

271.903 concerning the non-appropriation of funds for multi-year contracts. The District reserves the right to rescindthecontractattheendofeachfiscalyearifitisdeterminedthatthereareinsufficientfundstoextendthe contract.

RFP NUMBER: 3712-27.07 Page6of18 Item is fixed in this Agreement and shall be the amount due and payable inaccordancewith

SectionBandtheapplicablemeasurementforpaymentprovisionsoftheAgreement. Noinvoice shall be processed and paid which is not completed as stated.

B. Invoices shall be sent to the following address:

Amarillo Independent School District

Attn: Accounts Payable

7200 I-40 West

Amarillo, Texas 79106

Or by email address to the following:accountspayable@amaisd.org

C. Upon proof of satisfactory performance, AISD will approve Vendor’s invoice.

D. AISD will pay Vendor Net 30 Days after a proper invoice is submitted and approved.

SECTION E – PAYMENT

AISD’s methods of payment include ACH or creditcardonly. AISDwillcontactanynewvendorthatis awarded a contract to obtain ACH information.

END OF SECTION E

SECTION F – ADMINISTRATIVE INFORMATION

SECTION F - SUBCONTRACT MANAGEMENT

Vendor is responsible for the management of its subcontractors, suppliers and vendors with visibility through the lowest tier of subcontractors. The Vendor shall ensure that each lower tier subcontract contains all applicable specifications, special requirements, and clauses needed to comply with the requirements of this Agreement.

SECTION F – CORRESPONDENCE PROCEDURES

To promote timely andeffectiveadministration,correspondence(exceptforinvoicesandreports)shall be subject to the following procedures:

A. Other Correspondence. All correspondence, other than technical correspondence, shall reference the Agreement number, if applicable, and be addressed to AISD’s Procurement Representative. The mailing address is as follows:

Amarillo Independent School District 7200 Interstate 40 West Amarillo, TX 79106 Attn.:Moses Zuniga(Director of Procurement) Telephone:(806) 376-1173 Email:moses.zuniga@amaisd.org mailto:accountspayable@amaisd.org mailto:moses.zuniga@amaisd.org

RFP NUMBER: 3712-27.07 Page7of18

SECTION F - VENDOR’S PERSONNEL

A. The Procurement Representative shall direct the Vendor to remove, and the Vendor shall remove, any employee of the Vendor or Vendor’s Subcontractor(s) from assignment of performance of anyservicesunderanyAgreementand/orTaskReleaseissuedpursuanttothis Agreementforreasonsofsecurity,safetyormisconductor,foranyreasonwithinthediscretion of the Procurement Representative

B. Whenthereasonfortheremovalrequestisduesolelytosecurity,safetyormisconductonthe partofVendor’semployee,replacementshallbeatVendor’sexpenseandnotchargeabletothe District. Vendor’s expense shall include travel expenses of the departing individual and the travel expense of the replacement individual to the AISD facility.

C. When requested by AISD, Vendor shall provide all required national Criminal History Record Information ("CHRI"), in accordance with Texas Education Code section 22.0834 and Texas Government Code section 411.082(a), for Vendor and for all of Vendor’s employees, subcontractors, subcontractor's employees, independent contractors, applicants, agents, or consultants, if (1) the person will have continuing duties related to the services and (2) the duties are or will be performed on the District's property and the person(s) will or mayhave direct contact with students ("Covered Employee"). Vendor shall assume all expenses for obtainingsuchCHRI.VendorshallcertifytotheDistrictinwritingthatithascompliedwiththis sectionandnoneofitsCoveredEmployeeshaveaDisqualifyingCriminalRecord.Vendoragrees that if it receives information that a Covered Employee isarrestedorconvictedforanyofthe Disqualifying Criminal History offenses during the performance of the Agreement,Vendorwill immediatelyremovetheCoveredEmployeefromtheDistrict'spropertyorotherlocationwhere studentsareregularlypresent,andnotifytheDistrictofsaidremoval.Vendorunderstandsthat any failure to comply withtherequirementsofthissectionmaybegroundsforterminationof the Agreement.

D. PersonsemployedbyVendorshallbeandremainemployeesofVendor,andshallnotbedeemed employees of AISD. Nothing herein shall require theestablishmentofanyemployer-employee relationshipbetweenVendorandlower-tiers,consultants,orotherswhoseservicesareutilized by Vendor for work hereunder.

SECTION F - NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

During the performance of this Agreement, the Vendor shall provide immediate notice in writing to

AISD’s Procurement Representative in the event of the Vendor being placed on the "List of Parties

ExcludedfromFederalProcurementandNon-FederalProcurementPrograms,"publishedbytheSystem for Award Management (SAM) (www.sam.gov), or uponreceipt of a notice of proposed debarment.

SECTION F – ASSIGNMENT OF AGREEMENT

The Agreement shall not be assigned, transferred, or sublet in whole or in part without the prior written approval of AISD. Any attempted assignment or delegation by Vendor shall be void and ineffective for all purposes unless made in conformity with this paragraph.

END OF SECTION F

http://www.sam.gov/

RFP NUMBER: 3712-27.07 Page8of18

SECTION G - CLAUSES

SECTION G – GRATUITIES

AISDmay,bywrittennoticetotheVendor,canceltheAgreementifitisfoundbyAISDthatgratuities,in the form of entertainment, gifts or otherwise, were offered or given by the Vendor, or any agent or representativeoftheVendor,toanyofficer,employee,ormemberoftheBoardofTrusteesofAISDwith aviewtowardsecuringanAgreementorsecuringfavorabletreatmentwithrespecttotheperformingof such Agreement.

SECTION G – TAXES

AISDisexemptfromFederalExciseTax,StateTaxandLocalSalesTax. Anytaxeschargedwillnotbepaid by AISD. Tax exemption certificates will be furnished upon request.

SECTION G – WARRANTY

Ifapplicable,Warrantyistobeatleastone(1)yearonpartsandlabor. Ifadditionalwarrantyperiodsare required, they will be specifically referenced in Section C Specifications.

SECTION G – COMMITMENT OF FUNDS

AISD Procurement personnel are the only employees allowed to commitfundsorplacepurchasesfor

AISD. Failure to comply with this provision may result in non-payment for any product provided or service rendered.

SECTION G – SDS SHEETS & OSHA COMPLIANCE

Any goods supplied to the District by the successful Vendor in connection with this solicitation shall conformtothestandardspromulgatedbytheU.S.DepartmentofLaborundertheOccupationalSafety andHealthAct(OSHA)of1970.IntheeventanygoodsdonotconformtoOSHAstandards,theDistrict will be permitted to refuse or return the non-conforming goods for correction or replacement atthe

Vendor’s expense. Where materials solicited require the maintenance of, Safety Data Sheets (SDS), a copy of the relevant SDS must accompany Vendor’s Proposal or must be made available prior to the awardofanycontractforthegoods.Ifapplicable,SDSsheetsmustaccompanyVendor’sproductandwill be required with delivery of product to AISD.

SECTION G – INDEMNIFICATION REQUIREMENTS

VendorshallindemnifyandholdAISDharmlessfromallVendor’sperformanceorfailureofperformance as a result of this Agreement. Vendor shall keep AISD free and clear fromallliensassertedtobyany personorfirmforanyreasonarisingoutofthefurnishingofservicesormaterialsbyortotheVendor.

AISD is precluded by Texas Laws to enter into any agreements thatrequireAISDtoindemnifyorhold harmless a vendor or third party and will not agree to any such indemnification requirements.

SECTION G – CONFLICT OF INTEREST

According to Local Government Code, Chapter 176, a person or agent or a person who contracts, or seeks to contract, for the sale or purchase of property, goods, or services with AISD must file a

RFP NUMBER: 3712-27.07 Page9of18 completedConflictofInterestQuestionnairewiththeAISDPurchasingDepartment.Theformsmustbe completed whether or not a conflict exists. A conflict exists if the person or agent has a financial relationship with a Local Government Officer (LGO), or their immediate family, as definedbyChapter

176.AconflictalsoexistsiftheVendorhasgivenaLGO,oramemberoftheirfamily,agiftorgiftswitha totalannualvalueof$100,withtheexceptionoffood, acceptedasaguest,orapoliticalcontributionas definedbyTitle15,TexasElectionCode. AlistofLocalGovernmentOfficerMembersmaybefoundby accessing the Purchasing link on the AISD web page,www.amaisd.org.

SECTION G – FORCE MAJEURE

The District will notbeliableforanyfailureordelayinperforminganobligationundertheAgreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God

(including but not limited to landslides, lightening, earthquake, fires, hurricanes, storms, floods, washouts,anddroughts)accident,strikes,riots,war,terroristact,epidemic,pandemic,quarantine,civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, orders of any kind of governmentoftheUnitedStatesortheStateofTexasoranycivilormilitaryauthority,changesinlawsor regulations, explosion,generalizedlackofavailabilityofrawmaterialsorenergy,breakageoraccidents to machinery, pipelines or canals, or other causes not reasonably within the control of the District.

SECTION G – GOVERNING LAW AND CHOICE OF VENUE

This Agreement shall be governed by the Uniform Commercial Code. Wherever the term Universal

CommercialCodeisused,itshallbeconstruedasmeaningtheUniformCommercialCodeasadoptedin the State ofTexasaseffectiveonthedateoftheAgreement.TheAgreementshallbeconstruedunder andinaccordancewiththelawsoftheStateofTexasandallobligationsofthepartiescreatedhereunder areperformableinPotterCounty,Texas.Bothpartiesagreethatvenueforanylitigationarisingfromthis contractshallliesolelyinacourtwithjurisdictionoverPotterCounty,Texasunlessagreedtoinwriting by authorized representatives for both parties.

SECTION G – INSURANCE

VendormusttakeallprecautionsnecessaryforthesafetyofandpreventionofdamagetotheDistrict’s propertyandforthesafetyofandpreventionofinjurytopersons,includingtheDistrict’semployeesand students, Vendor’s employees, and third parties (guests, invitees, etc.), on the District’s property. All workmustbeperformedentirelyatIndependentVendor’srisk.Vendoragreestocarry,fortheduration ofthiscontract,GeneralLiabilityinsuranceinanamountandwithaninsureracceptabletotheDistrict.

Vendor will maintain any insurance policies required by and in accordance with any insurance requirements specified by the District intheAgreementandfurtheragreestomakethecertificatesof insuranceandinsurancepoliciesavailabletotheDistrictuponrequest.Vendorshallmaintaininforcefor the term of the Agreement limits no less than:

a) Comprehensive General Liability: One Million Dollars ($1,000,000) limit aggregate and One

Million Dollars ($1,000,000)limitperoccurrenceforbodilyinjury,personalinjuryandproperty damage. Such limits can be achieved through a combination of primary and excess liability policies.

http://www.amaisd.org/

RFP NUMBER: 3712-27.07 Page10of18

b) Automobile Liability: One Million Dollars ($1,000,000) limit per occurrence/per accident for bodily injury and property damage.

c) Workers Compensation (if required): Statutory limits

d) Cybersecurity Insurance (if Vendor will have access to District’s student/employee data): Five

Hundred Thousand ($500,000.00)

Additional Insured and Waiver of Subrogation for CGL policy:

1. District to be named as additional insured.

2. Insurance policy to include waiver of subrogation endorsement.

3. MustnotifytheDistrictofanychanges,cancellation,ornon-renewal30daysinadvanceofany such events occurring.

END OF SECTION G

SECTION H - ATTACHMENTS/CERTIFICATIONS/ ACKNOWLEDGEMENTS

SECTION H - LIST OF ATTACHMENTS

The following attachments are hereby referenced and incorporated into this Agreement:

ATTACHMENT A SUMMARY OF WORK

ATTACHMENT B PRICING SHEET

AISDP 0015 GENERAL PROPOSAL QUESTIONNAIRE

SECTION H – LIST OF CERTIFICATIONS/ACKNOWLEDGEMENTS

1. Debarment or Suspension – AISD is prohibitedfromspendingfederalfundswithVendorswho havebeendebarredorsuspended. Vendorcertifies,thatduringthesolicitationprocessthatthe

VendorisnotdebarredbytheFederalGovernment.ShouldtheVendorbecomedebarredbythe

Federal Government during the performance of this Agreement, Vendor shall notify the

Procurement Representative in writing.

2. AllbuildingsandpropertyownedbyAISDaredeemeda“drugfreezone”. Therefore,personnel of Vendor and Vendor’s subcontractor(s) acknowledge that no one may use, consume, carry, transport or exchange tobacco, cigarettes, e-cigarettes, alcohol or illegal drugs while in or on

AISDproperty. Vendorshallensurethatpersonnelandsubcontractorpersonnelareinformedof this policy and shall Vendor that it is adhered to.

3. Bysigningthisagreement,Vendoragreestocomplywithapplicablefederal,stateandlocallaws, aswellasapplicableAISDpolicyandregulation,inprovidingtheservicescontemplatedherein.

This includes, but is not limited to:

(a) Vendor agrees to complete anyrequirementssetforthinTexasEducationCodeChapter22

(relating to criminal history records and certifications) and/or related forms required by AISD;

(b) By signing this Agreement, and (a) Vendor is not a soleproprietorship;(b)Vendorhasten

(10) or more full-time employees:and(c)thisAgreementhasavalueof$100,000.00ormore, RFP NUMBER: 3712-27.07 Page11of18 thefollowingcertificationshallapplytotheextentrequiredbylaw;otherwise,thiscertification is not required.2

Pursuant to Chapter 2271 of the Texas Government Code, the Vendor hereby certifies and verifiesthatneithertheVendor,noranyaffiliate,subsidiary,orparentcompanyoftheVendor,if any, (the “Vendor Companies”), boycotts Israel, and the Vendor agrees that the Vendor and

Vendor Companies will not boycott Israel during the term of thisAgreement.Forpurposesof this Agreement, the term “boycott” shall mean and include refusingtodealwith,terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with apersonorentitydoing business with Israel or an Israeli-controlled territory, but does not includeanactionmadefor ordinary business purposes.

(c) Vendor certifies it is not a “company” (a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary,majority-ownedsubsidiary,parentcompany,or affiliateofthoseentitiesorassociationsthatexiststomakeaprofit)thathasapractice,policy, guidance,ordirectivethatdiscriminatesagainstafirearmentityorfirearmtradeassociation,as defined by Texas Government Code Chapter 2274. Further, Vendor certifies it will not discriminate duringthetermoftheproposedcontractagainstafirearmentityorfirearmtrade association, in violation of law. Vendor hereby voluntarily and knowingly acknowledges and agreesthatthisAgreementshallbenullandvoidshouldfactsariseleadingAISDtobelievethat the Vendor discriminates against a firearm entity or firearm trade association in violation of

Texas Government Code 2274.001-2274.02. Thiscertificationrequirementdoesnotapplytoa governmentalentitythatcontractswithasole-sourceproviderordoesnotreceiveanybidsfrom acompanythatisabletoprovidetherequiredwrittenverification,andcertaincontractsasset forth in Tex. Gov’t Code § 2274.003.

(d)InaccordancewithTexasGovernmentCode,Chapter2252,SubchapterF,AISDisprohibited fromenteringintoacontractwithacompanythatisidentifiedonalistpreparedandmaintained by the Texas Comptroller or the StatePensionReviewBoard. ByexecutionofthisAgreement, Vendor certifies that it is not a company on a list prepared and maintained under Texas

Government Code §§ 806.051, 807.051, or 2252.153, and further hereby voluntarily and knowinglyacknowledgesandagreesthatthisAgreementshallbenullandvoidshouldfactsarise leading AISD to believe that the Vendor was a listed company at the time of this procurement.

END OF SECTION H

2 On April 25, 2019, the U.S. District Court for the Western District of Texas entered a preliminary injunction enjoining the enforcement of Chapter 2270 as it existed before the amendment in any state contract. In compliancewiththeCourt’sorder,theOwnerwill notseekenforcementofthecurrentChapter2270untilfurther order of this or higher court having jurisdiction over the issue.

RFP NUMBER: 3712-27.07 Page12of18

SECTION I – INSTRUCTIONS TO PROPOSERS

SECTION I - DISCLAIMER

ThissolicitationdoesnotcommitAISDtopayforanycostsincurredinthepreparationandsubmissionof aproposalorforanyothercostsincurredpriortotheexecutionoftheAgreement. Thissolicitationshall notbeconstruedinanymannertobeanobligationonthepartAISDtoenterintoanAgreementorany other arrangement with the Proposer.

SECTION I - RIGHT TO CANCEL

AISD reserves the right to cancel this solicitation, at no cost to itself.

SECTION I – PERIOD OF ACCEPTANCE

In compliance with this Solicitation, the Proposer agrees, if AISD accepts its proposal, within one hundredandtwenty(120)calendardaysfromthedatespecifiedinthesolicitationforreceiptofoffers, to furnish any or all items on which prices are offered within the time specified inSectionBentitled

Supplies or Services and Prices/Costs. Proposals offering less than one hundred and twenty (120) calendar days may be rejected.

SECTION I – PROPRIETARY RIGHTS

All offers submitted by Proposers become property of AISD and aresubjecttoallstateandlocallaws pertaining to open record requests or bids.

SECTION I – RESTRICTION ON COMMUNICATION

Between the date of issuance of this solicitation and continuing through the date of award by the

District’s Board of Trustees, Proposer and its employees, agents, subcontractors and representatives directallquestionsregardingthisSolicitation,includingquestionsregardingtheFormofAgreement,to the District Point-of-Contact or through the designated online system. Proposer and its employees, agents, subcontractors and representatives, are specifically prohibited from directly or indirectly discussing,communicating,lobbyingfor,orpromotingitsproposaltoanymemberoftheDistrict’sBoard of Trustees, any member oftheDistrict’sadministrativestaff,anymemberofanemployeeassociation affiliated with or representing any District employee orgroupofemployees,anymemberofaDistrict committee having responsibility for evaluationofProposalresponsesoranyconsultantorprofessional retained or used by the District in connection with this solicitation Thisrestrictionextendsto“thank you” letters, phone calls, emails and anycontactthatresultsinthedirectorindirectdiscussionofthe

RFQand/orproposalsubmittedbyVendor. Thispolicyisintendedtocreatealevelplayingfieldforall

Vendorsandensuretheintegrityofthesolicitationprocess,anyviolationofthisprovisionmayresult in disqualification of the Vendor’s response from consideration. The District reserves the right to contact any Proposer for clarification afterresponsesareopenedand/ortofurthernegotiatewithany

ProposerifsuchislegallypermittedanddeemeddesirablebyDistrict. Thecommunicationsrestrictions aboveshallnotapplytointeractionwithprohibitedindividualsduringDistrict-requestedpresentationsin a duly called open meeting of the Board of Trustees.

RFP NUMBER: 3712-27.07 Page13of18

SECTION I – CHANGES DURING SOLICITATION

AresponsetothisSolicitationshallbeconsideredasanoffertocontract.Finalnegotiationsonthebest evaluated offer shall be conducted to resolve any minor differences and informalities. After final negotiations, AISD shall issue an acceptance of the proposal offer. Bothpartiespriortoexecutingany changes must agree to all changes to the Agreement in writing.TheresultingAgreementshallnotbe assigned, transferred, or sublet in whole or in part without the prior written approval of AISD.

SECTION I - CONDITIONS AFFECTING THE WORK

Proposers is encouraged to visit the siteandtakesuchotherstepsasmaybereasonablynecessaryto ascertainthenatureandlocationofthework,andthegeneralandlocalconditionswhichcanaffectthe work or the cost thereof. Failure todosowillnotrelieveProposersfromresponsibilityforestimating properlythedifficultyorcostofsuccessfullyperformingthework. AISDwillassumenoresponsibilityfor anyunderstandingorrepresentationsconcerningconditionsmadebyanyoftheirofficersoragentsprior to the execution of the Agreement, unless included in the Agreement documents.

SECTION I – EQUIPMENT / MATERIAL SPECIFICATIONS

Detailedspecificationsmustbeprovidedonanymachineorequipmentotherthanthemakeandmodel specified. Thename,address,andtelephonenumberofthenearestrepairfacilitymustbegiven,aswell as length of warranty. Proposer must demonstrate their ability to warranty the product through its useful life. Proposals may not be considered without this information.

AttachtoproposaldescriptiveliteratureofthemerchandiseProposerisproposing. Markeachitemby the AISD specified number.

SECTION I – THIRD PARTY FINANCING/OPINION OF COUNSEL LETTERS

Proposers who rely on third parties for financing often request that AISD’s legal counsel render an opinion addressed either to the Proposer or its financier, stating, among otherthings,thatAISDisan existing political institution, its Board of School Trustees approved the Agreement, etc., and that the Agreement is a "valid and binding contract". The AISD’s legal counsel will not issue any opinion addressedtoeitherProposerofitsfinancierinconnectionwiththistransaction.Counselwill,however, assist in obtaining affidavits from AISD personnel having knowledge of the facts, which can then be submitted to legal counsel representing either the Proposer or its financier.

SECTION I – DISCLOSURE OF PROPOSAL DATA

All pricing information submitted in this proposal is potentially subject to release to members of the public if requested in a public information request, unless the proposer separates said pricing information, clearly marks said information as“proprietary”or“confidential,”andprovidessupporting legal authority for such designation. AISD, in its discretion, may (but is not requiredto)seekaruling from the attorney general regarding disclosure. All submitted pricing and information maybeshared with AISD’s staff, consultants, and board of trustees, and may be discussed in publicboardmeetings, regardless of whether it is marked “proprietary” or “confidential”.

RFP NUMBER: 3712-27.07 Page14of18

SECTION I – OFFER ACCEPTANCE

AISD reserves the right to negotiate, accept, or reject any or all proposals and to waive any or all formalities,ortoacceptanypartofthisproposaldeemedtobemostadvantageoustoAISD.Negotiation maybeapartofthisprocess,therefore,theservices/productsprovidedand/orcostofservices/products maybealteredduringthenegotiationperiod.However,Proposersareencouragedtosubmittheirmost competitivepriceinitially.Ifthescopeofservices/productsandallotherrequirementsaremetinitially, theremaynotbeanyneedfornegotiationwithanyproposer. ItisthepolicyofAISDtopurchasegoods and/orservicesonthebasisofproposalthatprovidesthebestvaluetotheDistrict,notlowpricealone.

Price, quality, service, past performance of vendor/ merchandise, long term cost to the District to acquire goods or service, probability of continuous availability and suitability to purpose being the controlling factors. This Proposal is submitted subject to the existing written policies of the Board of

Trustees of AISD, which form a part of the Agreement.

SECTION I – WAIVER OF CLAIMS

By tendering a proposalinresponsetothisproposal,Proposeracknowledgesthatithasreadandfully understands the requirements for submitting a proposal,andtheprocessusedbyAISDforselectinga contractor. By submitting a proposal, the Proposer fully, voluntarily and understandingly waives and releases any and all claims against AISD and itstrustees,officers,agentsand/oremployeesthatcould ariseoutoftheadministration,evaluation,orrecommendationofanyproposalsubmittedinresponseto

AISD’s proposal request.

SECTION I – STATE AND LOCAL TAX

AISDisexemptfromFederalExciseTax,StateTax,andLocalTax. Ifitisdeterminedthattaxwasincluded intheProposer’sproposal,theincludedtaxwillnotbeincludedinthetabulationorinanyawards. Tax exemption certificates will be furnished upon request.

SECTION I – PROPOSAL SUBMITTALS

ProposalsmustbereceivedbytheDistrictassetoutherein,BEFOREthehourspecifiedastheduedate and time. No offer can be withdrawn after the due time without approval bytheAISDProcurement

Department. Aproposalmaybewithdrawnusingtheprocessoutlinedintheonlinesubmissionprogram prior to the time fixed for opening of the Proposals. Electronic submittals, whenpermitted,mustbe submitted throughtheBonfirewebsite,unlessstatedotherwise. AISDdoesnotacceptfaxedoremail submissions. Submission of an email bid or proposal will result in the vendor/submission being disqualified for consideration.

Hardcopyproposalsmustbesealedinanenvelopeorcontainer,andthefollowingshallbeprintedvisibly on the exterior:

Title of Proposal

Proposal # Responding Proposer is responding to

Receipt Deadline

Name of Proposer

RFP NUMBER: 3712-27.07 Page15of18

Failure to follow these instructions may be cause for the Proposal not to be accepted. Proposals received late will be returned to the Proposer.

SECTION I – SIGNATURE OF PROPOSAL

Failure to manually or electronically sign a proposal may disqualify the proposal. Person signing the proposal should show title of authority to bind the Proposer to an Agreement.

SECTION I – PRODUCT CONDITION

Allproductbidmustbenew(notrefurbished,etc.)unlessotherwisespecified. Latestmodelornewest technology should be bid.

SECTION I – SAMPLES

Samples, if required, must be furnished free of expense to AISD on or before date specified; if not destroyedinexamination,sampleswillbereturnedtotheProposer,ifrequested,attheirownexpense.

Each sample must be marked with Proposer’s name and address. DO NOT ENCLOSE IN OR ATTACH

SAMPLES TO PROPOSAL.

SECTION I – PROTEST

Amarillo ISD maintains protest procedures to handle and resolve disputes relating to procurements.

Protest procedures are in accordance with state and local law. Protest procedures are posted on the

District’s website and can be found at the following link:https://www.amaisd.org/522204_3labeled as

“AISDP 0023 – Protest Procedure”.

SECTION I - PREPARATION OF OFFERS

A. AnyProposerplanningtosubmitaproposalisresponsibleforexamining,withappropriatecare,the complete solicitation documents, all amendments, and for informing itself with respect to all conditionsthatmightinanywayaffectthecostortheperformanceofanywork. Failuretodosowill beatthesoleriskoftheProposer,whoisdeemedtohaveincludedallcostsforperformanceofthe workinitsoffer. NoreliefcanbegivenbyAISDforerrorsoromissionscontainedintheProposer’s

Proposal. ShouldtheProposerfinddiscrepanciesinoromissionsfromthesolicitation,orshouldthe solicitation’s intent or meaning appear unclear or ambiguous, or should any other question arise relative to the solicitation documents, the Proposer shall promptly notify AISD’s Procurement

Representative in writing through Bonfire. The Proposer making such request will be solely responsible for its timely receipt as stated herein by the District. Replies to such noticesmaybe made in the form of supplementary correspondence or, as appropriate, to the solicitation documents. AISD’s responsetothisnotificationwillbemadetoALLProposerswhohaveobtained the solicitation throughBonfire.

B. EachProposershallfurnishtheinformationrequiredbythesolicitation. TheProposershallsignthe offerandprintortypeitsnameontheSolicitationResponseform. Erasuresorotherchangesmust be initialed by the person signing the offer.

https://www.amaisd.org/522204_3

RFP NUMBER: 3712-27.07 Page16of18 C. ProposersshallsubmitwiththeirproposalacompletedAgreementtoDistrictSolicitationProvisions

(AISDP – 0004). Proposers shall provide a full written explanation of all exceptions taken or alterationstotheprovisionsofthissolicitation(e.g.TermsandConditions,specifications,statement ofwork,datarequirements,drawings,etc.,),ifany,byreferencingtheappropriatearticle,paragraph orexhibitlineitemnumberthattheProposertakesexceptiontoandbyattachingtheexceptionsor alterationsAISDP–0004.ExceptionsoralterationsmayrendertheProposer’sProposalunresponsive and ineligible for award. If no exceptions or alterations are taken, Proposer shall mark the appropriate box on AISDP – 0004.

D. If Proposer’s proposal is submitted on an “all or none” basis, it must clearly state so in the proposal.

SECTION I – QUESTIONS

All questions concerning this solicitation must be submitted on the Bonfire web pageBonfire. Deadline for submitting questions is four (4) District business days prior to bid opening unless stated otherwise in the solicitation.

SECTION I - COST OR PRICING DATA/COST BREAKDOWN

AISDexpectsthatthisAgreementwillbeawardedbaseduponadequatepricecompetition. However,in order to determine the pricesarefairandreasonable,AISDreservestherighttorequesttheProposer provide cost or pricing data/cost breakdown to support proposed prices. Informationtosupportunit prices should include, but not be limited to, the following:

1. Salary/wage information with associated payroll expenses, for personnel to be used in performance of the contract;

2. Cost for equipment, supplies, and consumable materials;

3. A breakout of related support costs, such as equipment maintenance, rental, transportation, etc.;

4. Overhead costs;

5. General Administrative expenses

6. Profit

If the Proposer is unwilling, in any circumstancetosubmitcostorpricingdataoracostbreakdown,a statement to this effect shall be included in the offer.

SECTION I – DISCLOSURE OF INTERESTED PARTIES

AnyProposerthatistobeawardedacontractwithAISDthateither(1)requiresanactionorvotebythe schooldistrictbeforethecontractmaybesigned,or(2)hasavalueofatleast$1million,mustfirstfile

FORM1295withtheTexasEthicsCommissionasperSection2295.90TexasGovernmentCode. AISDwill not issue a contract with the awarded Proposer until this process has been completed and formally acknowledged by the AISD Procurement Representative.

The Proposer to be awardedthecontractwithAISD,uponnoticefromtheDistrict,willneedtoaccess the Texas Ethics Commission web site, https://www.ethics.state.tx.us. Instructions for accessing the required document from the Texas Ethics Commission website are as follows:

https://www.ethics.state.tx.us/

RFP NUMBER: 3712-27.07 Page17of18

i. Select “File Reports Electronically” from the far left hand column.

ii. From the “File Reports Electronically” list, select “Form 1295 Certificate of Interested Parties

Filing”

iii. Next,youwillneedto“LogIN”tocreate/completeyourcertificate. Ifyourequireassistance,there are links to instructionvideosandalistofFrequentlyAskedQuestions(FAQ). Thefirsttimeyou sign in to file, you will be required to set up User ID and Password.

iv. When filling out the information to create the “Certificate of Interested Parties”, enter the RFP number/purchaseordernumber/cooperativecontractnumber/etc.,followedbythevendorname, in the “Contract ID Number” field.

Uponcompletionofcertificate,scanacopy,ande-mailtotheAISDProcurementRepresentative. Once the completed certificate has been received and verified, a Purchase Order / Contract will be issued.

END OF SECTION I

SECTION J – EVALUATION FACTORS FOR AWARD

SECTION J – BEST VALUE FOR THE DISTRICT

AISDintendstomakeanawardresultingfromthissolicitationtotheProposerthatoffersthebestvalue to the District.

A. Proposer should submit their best proposal initially.

B. The District reserves therighttocontactanyProposerforclarificationafterProposalsareopened and/ortofurthernegotiatewithanyProposerifsuchislegallypermittedanddeemeddesirableby District. The communications restrictions above shall not apply to interaction with prohibited individuals during District-requested presentations, in a duly calledopenmeetingoftheBoardof Trustees.

C. AISD may at its sole discretion,(1)rejectanyandalloffersifsuchactionisinthebestinterestof AISD;(2)acceptotherthanthelowestpricedofferifitisunreasonablylow;(3)waiveinformalities or minor irregularities in offers received; (4) to split awards, make multiple awards in any combination as it may deem appropriate and (5) elect to clarify with one or more proposers .

D. Inordertobeconsideredresponsive,Proposermustsubmitalltherequireddocumentsoutlinedin the Proposal Submittal Checklist found on Page 2. Should a proposer leave out a required document, the proposal may be considered non-responsive.

SECTION J – BASIS FOR AWARD – REQUEST FOR PROPOSAL

A. AISD intends to award to the Proposer whose proposal is responsive to the solicitation and represents the best value toAISD. SelectionofthebestvaluetoAISDwillbeachievedthrougha process ofevaluatingthesubmittedproposalagainsttheEvaluationCriteriadescribedherein. No information will be released aboutthereceivedsolicitationresponsesuntilafteranofficialaward hasbeenmade. RequestsforinformationwillfollowtheAISDopenrecordsrequestprocessfound at the following website: https://www.amaisd.org/268946_2.

RFP NUMBER: 3712-27.07 Page18of18 B. AISD will evaluate proposals using the following factors and sub-factors:

POINTS AWARDED CRITERIA DETAILED CRITERIA

35 PROPOSED PRICE FOR SERVICES - Purchasing Price (total cost of ownership)

25 SERVICE PLAN AND OPERATIONAL

CAPABILITIES

- The adequacy and completeness of the supplier’s proposal.

- The extent to which the product/service and delivery meets the district’s needs.

- Past performance with school districts or comparable governmental entities, including references

20 SUPPLIER PERSONNEL, POLICIES,

VEHICLES AND TRAINING

- Employee screening / background checks

- Driver training

- Security / cash handling

Procedures

- Vehicle fleet size and performance

10 FINANCIAL CONDITION, BUSINESS

PRACTICES AND REPORTING SYSTEMS

- Supplier’s financial stability to help insure completion of contract and/or project.

- Supplier’s ability to supply requested invoices and/or pricing and usage reports.

10 REGULATORY COMPLIANCE AND RISK

MANAGEMENT

- District Terms

- State/Federal Terms

- Insurance / Licensing

END OF SECTION J