2_ Advertising Grant Admin RFP _ 2027.pdf
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- Solicitation number
- PE-66166-NONST-2027-000000054
- Issued by
- Georgia
About this file
This is a Request for Proposals issued by the City of Bainbridge, Georgia, seeking qualified consulting firms to provide grant administration and related services for state and federally funded infrastructure projects. The City is soliciting proposals for administrative support related to Community Development Block Grant (CDBG) programs, Pipeline and Hazardous Materials Safety Administration (PHMSA) programs, and other state and federally funded infrastructure initiatives. Immediate project needs include preparation and administration of a 2027 CDBG and 2027 PHMSA project focused on public infrastructure improvements, including water, sewer, road, drainage, natural gas infrastructure, and related public infrastructure activities. Responding firms will be evaluated on a project-by-project basis for potential future state and federally funded opportunities within a 2-3 year period. The proposal deadline is 5:00 p.m. on December 8, 2026, with anticipated contract execution within one year of the RFP date of November 4, 2026. No specific contract term or renewal options are identified in the document.
Proposals must be submitted in eight tabbed sections addressing firm history and resources, grant-funded project experience, capacity, current workload, scope of services, relevant project experience with references, a completed Statement of Qualifications Form, and applicable Section 3 Certification forms if claiming Section 3 status. Section 3 Business Concerns are encouraged to apply. All contracts are subject to federal and state provisions prescribed by the Georgia Department of Community Affairs and compliance with 2 CFR 200, Davis-Bacon and Federal Labor Standards, Build America Buy America requirements, and various civil rights and accessibility laws. No pricing information, specific contract amounts, or funding sources are provided in the RFP. Proposals should be submitted to Roy Oliver, City Manager, City of Bainbridge, 101 South Broad Street, Bainbridge, GA 39818, via phone at 229-248-2006 or email at royo@bainbridgecity.com.
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Text version
CITY OF BAINBRIDGE
REQUEST FOR PROPOSALS
ADMINISTRATIVE & RELATED GRANT SERVICES
Date: November 4, 2026
Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with the implementation of Community Development Block Grant
(CDBG) programs, Pipeline and Hazardous Materials Safety Administration (PHMSA) programs, and other State and Federally funded infrastructure projects. Responding firms should be qualified to provide grant administration and related services.
Plans are to contract within a year from the date of this notice, with a reputable consulting firm for grant writing and administration services for a FY2027 CDBG, FY 2027 PHMSA, and/or other State/Federally funded Projects related to community and economic development. This procurement could include
Community Development Block Grant (CDBG), Pipeline and Hazardous Materials Safety Administration
(PHMSA), Redevelopment Fund Projects (RDF), Community Housing Improvement Program (CHIP), Home Investment Partnerships Program (HOME), Employment Incentive Program (EIP), Economic
Development Administrations (EDA) Projects, Southeastern Crescent Regional Commission (SCRC), United States Department of Agriculture (USDA) Projects, and any other State or Federally funded project in Compliance with 2 CFR 200 for Procurement. This procurement action may also lead to additional project contracts and/or contract addendums for planning, administrative and other related services for
State and Federally funded projects. This is not a request for a retainer of services. Immediate plans call for services to assist with the preparation and administration of a 2027 CDBG and 2027 PHMSA Project related to public infrastructure improvements, including but not limited to, water infrastructure, sewer infrastructure, road and drainage infrastructure, natural gas infrastructure, and other public infrastructure activities. All firms submitting will be reconsidered, on a project-by-project basis, should future state and federally funded opportunities arise within the next 2-3 year period.
Information which should be submitted for our evaluation in tabbed sections as follows:
TAB 1: History of firm and resources TAB 2: State and Federal grant funded project experience, including CDBG/EIP experience, including other DCA grant programs TAB 3: Capacity to complete scope of work TAB 4: Current workload TAB 5: Scope and level of service proposed TAB 6: Experience with similar projects and list of references TAB 7: Statement of Qualifications Form, see attached.
TAB 8: Applicable Section 3 Certification forms, if claiming Section 3 Status
All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.
The City of Bainbridge also abides by the following laws as they pertain to Federally Assisted Projects:
Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil
Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with
Disabilities Act of 1990 (ADA); the Architectural Barriers Act of 1968; Davis-Bacon and Federal Labor
Standards, and the Build America, Buy America requirements established under the Infrastructure
Investment and Jobs Act of 2021. All responding firms should be familiar with requirements associated with these laws and all requirements under 2 CFR 200.
Interested parties should request copies of the Statement of Qualifications Form prior to preparing and submitting their proposal. Section 3 parties should request Section 3 Certification Form prior to preparing and submitting their proposal. Proposals should be received no later than 5:00 pm on December 8, 2026.
Proposals received after the above date and time may not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions, Statement of Qualifications and Section 3 Certification form requests and proposal packages should be submitted to the name and address listed below:
Roy Oliver, City Manager
City of Bainbridge
101 South Broad Street
Bainbridge, GA 39818
Phone: 229-248-2006
Email: royo@bainbridgecity.com
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