2-Addendum 1 Coated Asset.pdf

REQUEST FOR PROPOSAL IFB #25/26-05

COATED ASSET PAINTING

TO ALL POTENTIAL BIDDER’S:

Attached are the following:

1. Addendum No. 1 to the above referenced Invitation For Bid (IFB).

All other provisions of the Solicitation shall remain in full force and effect.

8/21/2025 Lisa Rodriguez Date Buyer Procurement & Contracts Division

Solicitation No.: IFB 25/26-05 Addendum No. 1

Title: Coated Asset Painting Page 2 of 5

The purpose of this Addendum No. 1 is to amend the Solicitation Documents as specified below.

1. Questions and Request for Clarification

# QUESTION RESPONSE

1.

Is the bidder required to hold both QP1 and

QP2 certifications from the Society for

Protective Coatings (SSPC)?

As indicated in the solicitation under Section 2.9, Bidder Qualifications, both QP1 and QP2 certifications from the Society for Protective

Coatings (SSPC) are required

2. Will the tanks interior require painting?

Yes, the interior of the tanks will require painting. Additionally, some tanks will need exterior touch-up painting.

3.

Will sandblasting be required for the interior of the tanks?

Yes, the interior of the tanks will require sandblasting.

4.

What is the estimated duration to complete the tank painting?

The schedule will vary depending on the specific tank, but the District will provide the awarded contractor with adequate time to complete each one.

5.

Does the scope involve a three-coat application?

Exterior coating application normally involves a three-coat process consisting of an epoxy primer, an intermediate coat, and a polyurethane topcoat.

The District will determine coating selection on a case-by-case scenario with the contractor when the contract is awarded.

6.

Will the scope include only planned services, or will emergency services also be required?

This scope includes planned services; emergency services are not anticipated.

7.

Are the working hours for this project limited to 7:00 a.m. to 3:30 p.m.?

Yes, the work can be performed within normal business hours. However, the project manager will coordinate with the contractor and may approve modifications to the schedule if an earlier or later start is required.

Title: Coated Asset Painting Page 3 of 5

8.

Is it mandatory for contractors to hold business licenses issued by the cities of

Fremont, Newark, and Union City to perform work within the service area?

As indicated in the solicitation under Section 3.1, Status of Contractor, Licenses, and Permits, the contractor shall possess all required State and local licenses. Additionally, the contractor must contact the relevant governing agencies to confirm their specific requirements for conducting business within each city’s limits.

9.

Does the contractor bear responsibility for securing the required permits for the project?

The District is exempt from obtaining building permits under certain circumstances. Each Task

Order shall have confirmation.

10.

If no similar projects have been completed in the last three years, is it acceptable to provide references from regular or larger projects instead?

Please submit available references. References are a criterion for evaluation and will be reviewed accordingly.

11.

How do I fill out the California Air

Resources Board (CARB) form if I do not use diesel-fueled fleet/equipment?

If you do not use diesel-fueled fleet/equipment, indicate that clearly when filling out the CARB

In-Use Off-Road Diesel-Fueled Fleet form and answer truthfully.

Will the assets have to be painted in different colors?

The District tries to color match for consistency, but it is not a critical requirement.

13.

Will the colors vary within each asset—for example, different colors for handles or other components?

No, each asset will be painted in a single color.

14.

No photos of the inside of the tanks were provided. How large are the tanks?

The water storage tanks vary in size, with capacities ranging from 0.5 million gallons (MG) to 1.5 MG.

15. Is this time and materials project?

Yes, this contract will be based on time and materials.

Title: Coated Asset Painting Page 4 of 5

16.

Is there a not-to-exceed budget for this project?

At this moment there is no fixed budget for this project. There are operational needs that will dictate how much work is required, and the submitted rates will dictate budget.

17. Is there an annual budget to base our rates?

There is currently no annual budget. The budget will be determined based on the submitted rates and the scope of work.

18.

Can base rates go through 2026 since painters rates increases are on an annual increase, so 1st adjustment would be

January 1, 2027?

As stated in Section 1: Invitation of the solicitation, the District intends to issue an initial term agreement comprising a two (2) year base period. Any proposed price adjustments will be reviewed upon completion of the base term.

19.

There are no “double-time (2X)” rates only straight and overtime (1-1/2X)

There will be no double time. Overtime at 1.5x the base rate may be permitted only with prior approval from the DISTRICT or Project

Manager.

20.

What about mark-ups on: -

• Rentals _______%

• Subcontractors ______%

Markups on equipment rentals and subcontractor costs fall under material markups and should be included accordingly in the pricing.

21.

• How to charge for (Pg 3.4 Special

Provisions) Sanitary Facilities (Out

Houses) –

• Storage Container

Do they need to be added to support equipment rate schedule?

If sanitary facilities (e.g., portable toilets) or a storage container are required for a specific job, the DISTRICT will address these needs on a case-by-case basis after contract award. These items will be quoted as separate line items.

22.

Kindly provide the attendance log for the pre-bid meeting.

Attached is the requested attendance sheet.

23.

Identify support equipment sizes:

• Service Truck

➢ ½ ton or ¾ ton

• Power Washer ___ PSI

• Generator ___ KW

• Compressor ___ PSI

• Sand Blaster ___

Understanding that it is not feasible to account for every possible piece of equipment, materials, tools, etc., for all potential jobs covered under this IFB.

Therefore, for the purpose of standardized cost comparison, please use the following baseline equipment and specifications:

Title: Coated Asset Painting Page 5 of 5

• Paint Sprayer

➢ Conventional ___ Gal

➢ Airless ___

• Service Truck: 3/4 ton

• Power Washer: 3000 PSI

• Generator: 3000W

• Air Compressor: 375 CFM

• Sand Blaster: 90–100 PSI

• Paint Sprayers: Use the higher rate between a conventional paint sprayer and an airless paint sprayer, if their rates differ.

• If they are equal, use the shared rate.

Note: All equipment rates must include the cost of fuel.

COATED ASSET PRE-BID MEETING

Date: August 4, 2025

1:00 P.M. to 2:00 P.M.

ALAMEDA COUNTY WATER DISTRICT STAFF

Lisa Rodriguez Alameda County Water District

Dennis Kong Alameda County Water District

Rosy Chan Alameda County Water District

ATTENDEES

Jack Nissam Nissam Painting

Matthew Hoose Brand Safway

Matt Eggley Jeffco Painting

Kerri London Toledo Industrial

Robert Grangnelli Redwood Painting