2_6_26 KITCHEN SMALL EQUIPMENT RFQ 26_201.pdf

864 Broad Street – 4th Floor

Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB. BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

QUOTE COVER SHEET

KITCHEN SMALL EQUIPMENT RFQ #26-201

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

BIDS ARE DUE WEDNESDAY, MARCH 11, 2026 @ 3:00 P.M.

Addendum(s) Acknowledged: (If Applicable)

Yes #

No

864 Broad Street – 4th Floor

Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB. BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

TO: DEALERS IN FOOD SERVICE EQUIPMENT

FROM: RICHMOND COUNTY SCHOOL SYSTEM

DATE: February 6, 2026

SUBJECT: KITCHEN SMALL EQUIPMENT RFQ #26-201

You are invited to submit bids to contract with the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) to provide KITCHEN SMALL EQUIPMENT as described in the following specifications.

Terms will be F.O.B. TO EACH SCHOOL, marked to the attention of SCHOOL NUTRITION MANAGER, and marked for and delivered to, EACH SCHOOL as directed on the orders.

(Attached is a directory of schools for the current school year labeled Appendix “A”) Items will be ordered on an as needed basis by each school.

All freight and delivery charges and any additional surcharges MUST be included in the unit cost.

One company will be awarded the entire bid. Awarded vendor will be expected to have delivery completed within a timely manner. If you are unable to deliver an item within six

(6) weeks of the order, RCSS reserves the right to seek other sources. Please notify the Director of the School Nutrition Program for approval of any delays in delivery. If you are unable to meet these requirements, please do not submit a bid for this RFQ. Also note further requirements under the following standard terms and conditions:

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday, MARCH 11, 2026, at 864 Broad Street, Augusta, GA 30901.

2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and proposals will not be opened and may be returned to the vendor.

3) BID FORM: All bids must be submitted on the Quote Form. All blank spaces for bid prices must be filled in with ink or typewritten.

RICHMOND COUNTY SCHOOL SYSTEM

FEBRUARY 6, 2026

NUTRITION SERVICES DEPARTMENT

KITCHEN SMALL EQUIPMENT

RFQ #26-201

4) SEALED PROPOSAL REQUIREMENT: Each proposal must be submitted in a sealed envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside “KITCHEN SMALL EQUIPMENT RFQ #26-201” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to Dr. Malinda B.

Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFQ #26-201.

5) DELIVERY AND FREIGHT REQUIREMENTS: Bid prices will include delivery and freight charges with delivery to be made to EACH SCHOOL.

6) MANUFACTURER’S NAME AND MODEL NUMBERS: Manufacturer’s name and product model numbers listed in these specifications shall be used to establish a required level of quality and functional design capabilities; it is not intended to exclude other products of the desired level. Comparable products of other manufacturers will be considered if proof of comparability is contained within the submitted bid. It is the responsibility of the bidders, to furnish complete specifications to include brand name, materials and pictures of proposed equipment. The vendor may submit internet addresses so that the proposed items may be reviewed by the Nutrition Services Director or her designee. If turning in digital links please submit along with your sealed bid a labeled USB-flash-drive with this information. The Richmond County School System reserves the right to request samples of any bidders prior to the award. Failure to provide detailed specification data or the requested samples may be considered valid justification for rejection of the bid. This determination shall rest solely with the Richmond County School System.

7) WARRANTY: The successful vendor will provide in writing to the Richmond County Board of Education, marked to the attention of the Director of School Nutrition a warranty to replace or repair at no expense to the Richmond County Board of Education any or all items found to be defective in materials, workmanship or damage in shipment for a period of one (1) year from date of acceptance by the Director of School Nutrition. If there is a standard warranty for a period of longer than one (1) year, then it will be provided in lieu of the above.

8) QUALITY ASSURANCE: In the event that the successful bidders are unable to furnish the brand which was indicated in their bid, DELIVERY MUST NOT BE MADE until the School Nutrition Department has been contacted and an alternate selected. Samples may be required to establish quality.

9) CONTRACT PERIOD: The contract shall be for the period beginning May 1, 2026 and ending

April 30, 2027.

10) OPTION TO RENEW: The Richmond County School System shall have the option to renew for one (1) additional year at the same cost, terms, and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

11) REJECTION OF PROPOSALS: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

12) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

13) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other temporary arrangements for the purchase of kitchen equipment smallwares.

14) NON-WITHDRAWAL PERIOD: Only in the event of circumstances beyond a bidder/vendor’s control will a bidder/vendor be allowed to withdraw the bid for a specific product (entire bids may not be withdrawn). Should this become necessary, the following procedure must be followed:

a. The bidder/vendor must immediately notify the School Nutrition Program Department in writing with an explanation of the reason for requesting permission to withdraw the bid of the product in question. The School Nutrition Program Department will verify the situation and will drop the bidder/vendor from the current bid list for the product in question.

b. Failure to notify the School Nutrition Program will result in the company’s automatic removal from the current bid list. All action taken will be documented and filed.

c. In the event of action being necessary, the Richmond County School System reserves the right to select a source of the product from the original bids submitted.

d. Bidders should be careful when submitting their bids. Incorrect or careless price quotations in bids may not be sufficient basis to allow withdrawal of a bid.

15) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

202-2-506 (b) (1)

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.

16) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

17) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “B” for Sex Offender Acknowledgement Form.

18) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “C” for E-Verify Affidavit Form.

19) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

20) AWARD METHOD: Richmond County School System is looking for one vendor to supply all items for the contract period. The bid will be awarded based on the lowest responsible and responsive bidder who bids on all items meeting specifications and the overall general value received. Vendors must bid on at least 95% of items to be considered. Richmond County reserves the right to seek other sources for items that were unable to be provided by the awarded vendor. Estimated usage is for comparison pricing only. RCSS does not guarantee the quantities listed will be the quantities purchased during the awarded contract period.

21) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver specified products within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

22) NONDISCRIMINATION CLAUSE: The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employers, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html or at any USDA office, or call

(866) 632-9992 to request the form. You many also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).

USDA is an equal opportunity provider and employer.

23) CERTIFICATION REGARDING DEBARMENT: The vendor certifies, by submitting proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental agency. Signed certification regarding lobbying; debarment, suspension and other responsibility matters; and drug-free work place requirements form (ATTACHMENT “A”) must be completed and submitted with the vendor’s proposal quotes.

24) INSPECTION: All items shall be subject to inspection upon arrival at destination. All perishables will be opened for inspection upon delivery. If any items are found defective or otherwise not in conformity with the specification requirements, the school system shall have the right to reject such articles, with no cost to the school system. Further, it will be the responsibility of the vendor to defray any cost involved in the delivery and return of rejected articles.

25) PRICING: Price quotes shall be firm for the period of May 1, 2026 to April 30, 2027.

26) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

http://www.ascr.usda.gov/complaint_filing_cust.html mailto:program.intake@usda.gov

27) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS

REQUEST FOR QUOTATION: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706) 826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business MARCH 3, 2026, 5:00 P.M.

28) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcobe.org/bids. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

29) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

FURTHER REQUIREMENTS:

The successful bidder or bidders must:

1. Comply with Executive Order 11246, entitled “Equal Employment Opportunity” as amended by Executive order 11375 and as supplemented in the Department of Labor regulations.

2. Meet regulations relating to energy efficiency which are contained in the State

Energy Conservation Plan issued in compliance with the Energy and Conservation Act (PL 94-165).

3. Allow access by duly authorized representatives of the School Food Authority

State Agency, United States Department of Agriculture Comptroller General to any books, documents, papers and records which are directly pertinent to this contract.

4. Maintain all required records for three (3) years after final payment and all other pending matters are closed.

5. Signed certification regarding lobbying; debarment, suspension and other responsibility matters; and drug-free work place requirements. (ATTACHMENT “A”). This form must be completed and submitted with the vendor’s proposal quotes.

Vendors shall not submit a proposal for the contract if a conflict of interest real or apparent, would be involved. Conflicts of interest arise when any of the following has a financial or other interest in the firm:

a. An employee, officer or agent of the local school system.

b. Any member of the immediate family of the above named persons

c. The partner of any of the above named persons

The undersigned offers and agrees to furnish those items for which bids are awarded (1) at the quoted prices, (2) in the required quantities, (3) of the quality defined by the specifications, and (4) will deliver said products to the school location designated.

This contract shall be binding for the period stipulated on the quotation sheet. Termination of this contract will be immediate if the contractor fails to meet the requirements established herein. Any other termination shall be accepted only upon the written agreement of both parties. Failure to comply with this agreement may result in a bidder’s/vendor’s name being removed from the list of approved bidders.

By submitting this bid, the undersigned bidder certifies they have read, understand, and agree to the foregoing conditions.

SUBMITTED BY:

COMPANY NAME:

ADDRESS:

TELEPHONE:

EMAIL:

SIGNATURE:

TITLE:

DATE:

A signed copy of this contract along with the Request for Quotation and Standard Terms and Conditions must be submitted with the quote form for consideration.

Quotations are due on Wednesday, MARCH 11, 2026 by 3:00 p.m.

KITCHEN EQUIPMENT SMALLWARES SPECIFICATIONS

Samples are required on two items #195 and #196. Please send your samples separate from the bid. Samples should be labeled and sent as follows:

RFQ##26-201

Ms. Patricia Fisher

RCBOE – School Nutrition 864 Broad Street, 2nd Floor

Augusta, GA 30901

Please be sure your vendor name is listed on the samples. Ms. Fisher needs to receive the samples by March 3, 2026.

All items with preferred manufacture information is listed on the attached QUOTE FORM. The Quote Form is a protected Excel workbook. The places highlighted in light yellow are the places where you as the vendor will put your pricing information.

Please remember if you bid brand items other than the preferred manufacture you must submit specifications with your bid. These specifications can be printed or you may submit websites where the specifications can easily be accessed and reviewed. If turning in digital links please submit along with your sealed bid a labeled USB-flash-drive with this information.

NUTRITION SERVICES

KITCHEN EQUIPMENT SMALLWARES

BID FORM

BID FORM IS ATTACHED in separate PROTECTED EXCEL WORKBOOK.

You must save this document to your computer, you may then fill out your prices and company name on the worksheet. All areas highlighted in light yellow are available for you to type in. Once complete you must save the document, print it and return in a sealed envelope with all other bid documents.

You must use this bid form to turn in your bids. You also must include all other required documents with you sealed bid.

Please remember if you bid brand items other than the preferred manufacture you must submit specifications with your bid. These specifications can be printed or you may submit websites where the specifications can easily be accessed and reviewed. If turning in digital links please submit along with your sealed bid a labeled USB-flash-drive with this information.

Please call the business office at 706-826-1298 if you have any questions.

ATTACHMENT “A”

Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

Vendors should review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with the certification requirements under 34 CFR Part 82, “New Restrictions on Lobbying,” and 34 CFR Part 85, “Government-wide Debarment and Suspension and Government-wide Requirements for Drug-Free Workplace.” The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Richmond County Board of Education determines to award the covered transaction, grant, or cooperative agreement.

1. Lobbying As required by Section 1352, Title 31, of the U. S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000 as defined at 34 CFR Part 82, 105 and 82.110, the applicant certifies that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement:

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.

2. Debarment, Suspension, and Other Responsibility Matters As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110—Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements A. The applicant certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

(c) Are not presently indicted for or otherwise criminally or civilly charged by a Government entity (Federal, State, or local) with commission of any offenses enumerated in paragraph (1)(b) of this certification; and

B. Where the applicant is unable to certify to any of the statement in this certification, he or she shall attach an explanation to this application.

3. Drug Free Workplace (Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Section 85.605 and 85.610- A. The applicant certifies that it will or will continue to provide a drug-free workplace by:

(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such prohibition;

(b) Establishing an ongoing drug-free awareness program to inform employees about--

(1) The dangers of drug abuse in the workplace;

(2) The grantee’s policy of maintaining a drug-free workplace;

(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Making it a requirement that each employee to be engaged in the performance of the grant given a copy of the statement required by paragraph (a);

(d) Notifying the employee in the statement required by paragraph (a) that as a condition of employment under the grant, the employee will—

(1) Abide by the terms of the statement; and

(2) Notify the employer, in writing, of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction;

ATTACHMENT “A”

(e) Notifying the Richmond County Board of Education, in writing, within ten (10) calendar days after receiving notice under Subparagraph (d) (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director of Finance and Accounting, Richmond County Board of Education, 864 Broad Street, Augusta, Georgia, 30901. Notice shall include the identification number(s) of each affected grant;

(f) Taking one of the following actions, within thirty (30) days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted.

(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

Drug-Free Workplace (Grantees Who Are Individuals)

A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, with ten (10) calendar days of the conviction, to: Director of Finance and Accounting, Richmond County Board of Education, 864 Broad Street, Augusta, Georgia, 30901. Notice shall include the identification number(s) of each affected grant.

As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.

Name of the Applicant

PR/Award Number and/or Project Name

Printed Name and Title of Authorized Representative

Signature

Date _____________________________________________________________

ATTACHMENT “B”

Sex Offender Acknowledgement Form

Read, sign and return this form to the Richmond County Board of Education along with bid proposal

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature Date Signed

ATTACHMENT “C”

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number:

Date of Authorization:

Name of Project: KITCHEN SMALL EQUIPMENT

Solicitation Number (if applicable): RFQ #26-201

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202___ in ____________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ___________________ DAY OF _____________________________________________ ,202_________.

NOTARY PUBLIC

My Commission Expires:____________________________________________________________________________