MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT

REQUEST FOR PROPOSAL #3603-6

PAINTING SERVICES

Proposal Due Date

February 24, 2026 (3:00pm)

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT

RFP # 3603-6

PAINTING SERVICES

SCHEDULE OF EVENTS

ACTIVITY DATE

Release RFP February 4, 2026 Questions Due February 11, 2026 Proposals Due February 24, 2026 Proposed Contract Award March 2026

Table of Contents

GENERAL

PROPOSAL INSTRUCTIONS

SPECIFICATIONS

PROPOSAL REQUIREMENTS

EVALUATION CRITERIA

PRICING SCHEDULE

SPECIAL TERMS AND CONDITIONS

GENERAL TERMS AND CONDITIONS

SIGNATURE PAGE

ATTACHMENT A

ATTACHMENT B

RFP# 3603-6

Section One: GENERAL Rev 090817

GENERAL

1.1 Introduction

The Maricopa County Community College District (“MCCCD” or “District”) is soliciting sealed proposals to engage the services of one or more qualified, licensed, and experienced Contractors to provide comprehensive exterior and interior surface preparation, painting and sealing services for selected buildings located on one or more MCCCD college campuses as outlined in this RFP document. This contract is intended to support district-wide needs across all college locations and will be utilized on an as-needed basis.

The intent of this solicitation is to establish a contract with a Contractor or Contractors capable of delivering high-quality, durable, uniform, and long-lasting interior and exterior finishes that meet District standards and manufacturer specifications, while safely and efficiently operating within an actively occupied educational environment. All work shall be performed in a manner that minimizes disruption to students, faculty, staff, and campus operations.

MCCCD reserves the right to add, delete, or modify buildings, exterior areas, or quantities prior to award or through formal contract modification (Change Order).

1.2 MCCCD DISTRICT MAKE-UP

MCCCD comprised of ten colleges, and numerous education centers dedicated to educational excellence by meeting the needs of the businesses and the citizens of Maricopa County. Each college is individually accredited, yet part of a larger system, the Maricopa County Community College District (MCCCD or District). The MCCCD is one of the largest higher education systems in the nation. As the largest provider of health care workers and job training in Arizona, it is a major resource for business and industry and for individuals seeking education and job training. More than 140,000 students attend the Maricopa Community Colleges each year taking credit and non-credit courses. MCCCD employs nearly 4,800 full-time faculty and staff and more than 6,800 part-time faculty and staff.

1.3 HISTORY

MCCCD ranks as one of the nation’s largest systems of its kind and is the largest single provider of higher education in Arizona. MCCCD educates and trains thousands of students year-round. What’s more, thousands of employees from both local and relocating businesses and industries are enrolled in customized workforce training programs with the MCCCD system. MCCCD’s administration, faculty and staff are committed to working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

A seven-member governing board governs MCCCD. Five members are elected from geographical districts within Maricopa County, while two are elected on a countywide basis. The chief executive officer of MCCCD is the Chancellor; and a president heads each of the colleges. MCCCD is a political subdivision of the State, and the elected governing board has the power to levy taxes. Funding comes from property taxes, student tuition, and federal, state and private grants.

1.4 CURRENT ENVIRONMENT

The Maricopa County Community College District, along with most educational entities in the State of Arizona, has been dealing with decreased funding support from the State for many years. In 2015, the State of Arizona eliminated all of the funding it was providing to help support MCCCD’s operations. In addition to the loss of all funding from the State, MCCCD has experienced a decrease in student enrollment, which is a typical trend for all community colleges during strong economic times.

It is the philosophy of MCCCD that this loss of funding and decreased enrollment should not be bridged by raising student tuitions or by burdening the public with increases in their taxes. The result of these funding reductions has created a need to rethink the traditional model of customer and vendor so that MCCCD can continue to provide the best learning environment for our student population as well as practice good stewardship of the public support we receive.

It is the District’s desire to move towards a model that is being utilized by many other higher learning institutions throughout the country which is to evolve the previous customer/supplier relationships associated with our contractors to that of becoming our Strategic Partners. By cultivating strategic partnerships, it will enable MCCCD and the awarded contractor to help identify potential cost reductions, maximize efficiencies, and tap unexplored value-added opportunities to maximize resources and support to the benefit of both parties. Any potential strategic initiatives can be established during negotiations.

1.5 STRATEGIC PARTNERSHIPS

In addition to providing the services listed in this Request for Proposal, MCCCD is continually seeking to expand its relationships with contractors who can evolve into a strategic partner. We are seeking companies that can help expand the boundaries of what has been thought of as traditional consulting contracts by infusing the program with new concepts, out-of-the box thinking, and value-added offerings that may not have existed before.

1.6 VALUE-ADDED OFFERINGS:

MCCCD would be interested in receiving any suggestions that would bring added value to this contract.

As stated in section 1.4, the previous sources of State revenue support have been cut and in order to continue to provide the quality of education our students deserve MCCCD is open to considering new resources and ideas to help alleviate these short-falls. These proposals may be a one-time occurrence or recurring in nature, revenue producing (such as incentives or rebates) or other offerings that would bring added value to our organization. Provide details how leveraging a strategic partnership with your company can assist MCCCD in achieving our goals. Creative solutions are encouraged and should be clearly labeled in the proposal as an attachment.

Potential value-added offerings may be proposed in general in the attachment but will not be reviewed and considered until after the competitive evaluation process has been completed. Once a susceptibility of award is determined by the evaluation team further negotiations regarding these added value offerings may occur and must be completed prior to a final contract award.

The negotiation of any of these offerings is separate from the evaluation process. Changes / additions to these offerings may be made if agreed upon in writing by both parties and included as a signed contract amendment.

MCCCD reserves the right to exclude items offered under this section from co-operative use unless also agreed upon by the awardee.

Section Two: PROPOSAL INSTRUCTIONS

PROPOSAL INSTRUCTIONS

2.1 PROPOSAL QUESTIONS

All questions regarding this Request for Proposal should be submitted online via the MCCCD Procurement Portal. The deadline to submit questions is: February 11, 2026 @ 5:00 PM (local time).

We will not respond directly to the company asking the question. All questions received within the question period will be acknowledged even if an answer cannot be provided. Responses to the questions received by the deadline will be answered in the form of an addendum. The addendum will be posted on the MCCCD Procurement Portal, and an email notification sent to all known potential respondents who have answered “Yes” to the Intent to Bid question or anyone who has downloaded documents from the portal. The addendum will be made available on/about February 13, 2026.

2.2 PROPOSAL SUBMISSION

MCCCD uses a portal hosted by Euna Procurement (formerly Bonfire) for accepting and evaluating proposals. Registration for a Euna Procurement account will be necessary to view and respond to the RFP. It shall be the responsibility of the Proposer to confirm that proposals contain all required documents and are submitted electronically through the MCCCD Procurement Portal located here:

https://maricopa.bonfirehub.com/portal/?tab=openOpportunities

Upon upload, proposals are automatically timestamped and will remain secure and sealed until after the submission deadline has passed. Your proposal should include all items listed in Section 4.6: Format and Submittal Requirements. Your proposal is available for you to edit or change any time up to the RFP submission deadline.

Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission or difficulties in accessing the RFP documents. You can also visit their help forum at:

https://maricopa.bonfirehub.com/portal/support

Your proposal must be completed and uploaded to our site no later than 3:00 P.M. (local time), February 24, 2026. Submissions after this date and time will automatically be rejected by the system.

The time on the MCCCD Procurement Portal shall be the official submittal time of record.

It is the proposer’s responsibility to be aware of the submission deadline and allow sufficient time to complete any uploads needed to finalize your submission. Any technical or internet-related issues that may arise during your submission are not grounds to extend the deadline. It is strongly recommended you begin your submission upload process at least one (1) day prior to the deadline.

https://maricopa.bonfirehub.com/portal/?tab=openOpportunities https://maricopa.bonfirehub.com/portal/support

2.3 AWARD DETERMINATION

This Request for Proposal does not constitute a commitment by the District to award a contract. The District reserves the right to waive any informalities and to reject any or all proposals and/or to cancel the Request For Proposal. The award shall be made on the proposal(s) that serves the best interest of the District and will not be evaluated solely on a monetary basis. The District reserves the right to negotiate a contract with the selected awardee. Even after the execution of a contract document or Notice of Award, the selected vendor may not initiate contract performance or incur any contract costs until it receives a District-issued purchase order or Procurement card.

2.4 PROPRIETARY INFORMATION

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract.

In the event any Proposer shall include in the Proposal any information deemed "proprietary" or "protected", such information shall be separately packaged from the balance of the proposal and clearly marked as to any proprietary claim. A “Confidential Information” section is included in the solicitation’s Requested Information. See section 4.6.

If a Proposer wants to assert that a proposal contains a trade secret or other proprietary information, a Proposer shall include with the submission a statement supporting this assertion. A Proposer shall clearly designate any trade secret and other proprietary information, using the term “confidential” and include it in the “Confidential Information” submittal section. Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information.

The District discourages the submission of such information and undertakes to provide no more than reasonable efforts to protect the proprietary nature of such information. The District, as a public entity, cannot and does not warrant that proprietary information will not be disclosed. The District shall have the right to use any or all information included in the proposals submitted unless the information is expressly restricted by the Proposer. The District reserves the right to make its own determination of Proposer’s proprietary materials.

Requests to deem the entire proposal or price as confidential will not be considered.

When submitting a response containing “Confidential” information, Proposer agrees to defend, indemnify and hold harmless the District, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney’s fees, arising out of or resulting from the District withholding information that offeror marked as “Confidential”.

2.5 PROPOSAL FORM

All proposals must be submitted in writing, using the accepted file formats listed. Each proposal shall be prepared simply, providing the straightforward, concise description of the proposer's ability to meet the requirements of the RFP. Emphasis should be on completeness and clarity of contents. No proposal shall exceed forty (40) typewritten pages in length plus any pricing schedule(s), exhibits, resumes, proposed draft revenue sharing agreement, or attachments. Please refer to Section 4.6 Format and Submittal Requirements. Proposals that do not follow the Format and Submittal Requirements outlined in Section 4.6 may be disqualified.

2.6 PROPOSER MODIFICATIONS TO PROPOSALS

Proposals may be modified after submittal to the MCCCD Procurement Portal by accessing your Euna Procurement account. Any modifications must be made and the files re-uploaded to the MCCCD Procurement Portal by the published opening date and time. No modifications to proposals are permitted by the proposer after the published RFP opening date and time.

2.7 WITHDRAWAL OF PROPOSAL

Any Proposer may withdraw their proposal by accessing their Euna Procurement account prior to the deadline set for receipt of proposals. No proposal may be withdrawn or modified after that deadline and shall be binding upon Proposer for a period of ninety (90) days after due date. Withdrawn Proposals may be resubmitted up to the time designated for the receipt of Proposals provided that they are then fully in conformance with the general terms and conditions of the RFP.

2.8 PROPOSAL COSTS

Any and all costs associated with the preparation of responses to this Request for Proposal, including site visits, oral presentations and any other costs shall be entirely the responsibility of the Proposer and shall not be reimbursable in any manner.

2.9 ORAL PRESENTATIONS

Proposers may, after opening and prior to award, be required to make oral and visual presentations at the request of the MCCCD. The MCCCD will schedule the time and location for any presentations as requested. Oral presentations will be evaluated.

2.10 AWARD WITHOUT DISCUSSION

The MCCCD reserves the right to make an award(s) without further discussion of the proposals received.

It is therefore critical that all proposals be submitted initially in the most favorable terms possible, both economically and technically.

2.11 CONTRACT COMMENCEMENT/TERM

It is the intent of the District to award a 1-year contract for a total potential contract term of five (5) years. The District may also award a contract for a term shorter as deemed necessary. The contract start date is expected to be March 2026. This RFP will result in a multi-award, as-needed contract. As MCCCD determines services are necessary, a scope of work will be developed with an anticipated length of time each assignment is expected to require. A PO will be issued to the awarded contractor who MCCCD identifies as the best fit. No billable work is to be done without a signed PO and scope of work.

A written Notice of Award with a specific contract start date will be made prior to commencement of performance. MCCCD may at its discretion and with the concurrence of the successful proposer, exercise up to 4 one-year option periods for a total contract period not to exceed five years. However, if a mutually beneficial strategic agreement can be reached that would benefit from a longer term, those terms will also be considered.

2.12 MCCCD MODIFICATIONS TO PROPOSALS

Any interpretation, correction, or change of this RFP will be made by written Addendum.

Interpretations, corrections, or changes of this RFP made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections, and changes. Any changes or corrections will be issued by MCCCD Purchasing. Addenda notification will be e-mailed to all known potential respondents who have answered “Yes” to the Intent to Bid question on the portal or anyone who has downloaded documents from the portal. Addenda will also be posted to the proposal documents on the MCCCD Procurement Portal located at:

2.13 NON-COLLUSION

The MCCCD encourages free and open competition. Whenever possible, specifications, proposal invitations and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the MCCCD’s needs and the accomplishment of a sound economical operation. The Proposer's signature on its proposal guarantees that any prices offered have been established without collusion with other eligible Proposers and without effort to preclude the MCCCD from obtaining the most advantageous proposal.

Section Three: SCOPE OF WORK/SPECIFICATIONS

SPECIFICATIONS

3.1 Minimum Requirements

3.1.1 The Contractor shall maintain a physical office located within the state of Arizona.

3.1.2 The Scope of Work is governed by and shall be performed in accordance with:

a. MCCCD Procurement Rules, Administrative Regulations, and Policies

b. MCCCD General Conditions, Standard Contract Terms, and all RFP Documents

c. Applicable provisions of the Arizona Revised Statutes (A.R.S.), including but not limited to

Title 34, as applicable

d. All applicable federal, state, county, and local laws, ordinances, codes, and regulations

e. OSHA, NFPA, EPA, and Arizona Occupational Safety and Health Act requirements

f. Applicable industry standards, including Painting Contractors Association (PDCA), Society for Protective Coatings (SSPC), and manufacturer specifications

3.1.3 In the event of a conflict between documents, the MCCCD RFP and Contract Documents shall govern. Contractor may not assign or transfer this contract or subcontract to another party for performance or terms and conditions without the prior written consent of MCCCD.

3.1.4 Response time should not exceed 72 hours after the purchase order is received by the Contractor.

3.1.5 Contractor shall supply all labor, supervision, materials, equipment, tools, transportation and incidental supplies necessary to perform the provisions of the contract.

3.1.6 Contractor shall provide a written warranty covering all labor and materials in accordance with the manufacturer’s standard requirements. The warranty period shall be no less than two (2) years and shall guarantee all workmanship and materials furnished under this contract.

a. Warranty shall include but not limited to peeling, blistering, adhesion failure, and excessive fading.

b. Warranty shall commence upon MCCCD’s final written acceptance.

3.1.7 In the event of a failure of any manufacturer-provided coating or finish material within the applicable warranty period, the Contractor shall be solely responsible for coordinating with the manufacturer to resolve the deficiency. All corrective actions, including labor, materials, and associated costs necessary to restore the affected work to a satisfactory condition, shall be performed at no additional cost to the District and in accordance with the manufacturer’s warranty and MCCCD requirements.

3.1.8 The Contractor shall be responsibility to procure any permits and licenses were applicable.

3.1.9 Contractor must be a registered, Sate of Arizona commercial painter and hold a valid Arizona commercial contractor’s license appropriate for painting and coatings work; proof of licensure shall be submitted with the proposal.

3.1.10 All work performed by the Contractor shall be subject to inspection, review and approval by the onsite user agency or designated MCCCD personnel. The Contractor shall promptly correct, at no additional cost to MCCCD, any work determined to be incomplete, deficient, or otherwise unsatisfactory.

3.1.11 Quality and completeness of the project shall be determined prior to the issuance of any payment, either progress payment or final completion.

3.1.12 Contractor shall provide labor rates to the College based upon two work shifts. Anticipated regular hours of 6:00am to 5:00pm weekdays, the provision of work hours on Saturdays, Sundays and holidays from 6:00am to 5:00pm.

a. Campuses and sites will remain operational.

b. Contractor shall coordinate work with applicable assigned college personnel to minimize disruption.

3.1.13 Contractor must deliver materials to the work site and the manufacture’s original and unopened packages/containers. The containers bearing the manufacturer’s name and label, as well as the following listed information: Project name or title of the material, product description, a generic classification or binder type, the manufacture’s stock number and the date of manufacture, the contents by volume for pigment and material constituents, any associated thinning requirements, appropriate application instructions, the color name and the color number, and the description of the volatile content of the product being delivered.

Materials must be stored in tightly covered containers, in a well-ventilated area with a minimum ambient temperature of 45 degrees Fahrenheit. Maintaining containers used for storage must be kept in a clean condition free of foreign materials and residue. Secure equipment and materials daily.

3.1.14 Portions of the building used for paint storing and mixing shall be suitably protected against stains and damages of any nature arising from such operations. Keep storage areas neat and orderly. Remove oily rags and waste daily. Removal must be exited from the campus. The provision of necessary measures will ensure that workers and work areas are protected from fire a health hazards resulting from handling, mixing and the application of finished paint products shall be required. Storage areas shall be accessible to the College representative at all times.

3.1.15 All personnel used pursuant to this contract shall be trained to perform all work in accordance of industry standards and the specification of this contract.

3.1.16 All employees shall wear identification badge or uniform with the Contractor’s name to identify themselves to a College’s representative or other user groups as appropriate. College Police and Safety staff will be advised of the presents of the Contractor for all days they identify as work days. Contractor shall comply with MCCCD security, safety, and campus access requirements

3.1.17 Any damage caused by spillage of paints, stains and finishes or the back splatter resulting from the painting of surfaces shall be the Contractor’s responsibility to correct to the satisfaction of MCCCD. The Contractor will be responsible for any damages, what so ever occurring on the property and the performance of the provisions of this contract. A pre-construction walk though of the site will be performed between the Contractor’s representative and MCCCD’s designated representative to assure agreement on existing conditions prior to the Contractor starting work. These may be documented by video, by photograph or agreed upon notes documenting such existing conditions.

3.1.18 The Contractor must possess a minimum of five (5) years of demonstrated experience performing painting on institutional, educational, or large commercial facilities.

3.1.19 Demonstrate experience working in occupied public facilities with high pedestrian activity.

3.1.20 Maintain all insurance, bonding, permits, and licenses required by MCCCD and Arizona law while under purchase order.

3.2 Scope of Work

The scope of this project will include the preparation, application and the completion of contracted paint coatings on campus exteriors and interiors at all MCCCD campus locations.

Services include, but are not limited to:

• Pre-construction coordination and site verification

• Surface inspection, preparation, and cleaning

• Crack repair, patching, and minor substrate repairs incidental to painting

• Priming and application of finish coatings

• Protection of adjacent surfaces and campus assets

• Daily and final cleanup

• Quality control, inspections, and corrective work

• Warranty services and closeout documentation

Exterior surfaces may include, but are not limited to:

• Stucco and plaster

• Concrete and masonry (CMU)

• Previously painted metal surfaces

• Structural and miscellaneous steel

• Exterior wood trim and architectural features

• Fascias, soffits, and eaves

• Exterior doors and frames (excluding hardware unless directed)

• Railings, guardrails, balconies, and exposed metal features

• Downspouts, gutters, exposed piping, and handrails

• Other exterior surfaces identified in Exhibit A or during site investigation

Concrete sidewalks and flatwork are generally excluded unless specifically identified. Balcony walkways shall be caulked at wall intersections and handrail bases where applicable.

Interior surfaces may include, but are not limited to:

• Interior walls, ceilings, soffits, and columns constructed of drywall, plaster, concrete, or masonry

(CMU)

• Interior doors and door frames, including previously painted metal surfaces (excluding hardware unless directed)

• Interior wood trim, millwork, casework, and architectural features

• Stairwells, handrails, guardrails, and interior railings

• Mechanical, electrical, and service surfaces where painting is required

• Other interior surfaces identified or during site investigation

3.2.1 General Requirements

a. The Contractor must provide the paint coatings as listed in Section 9, the pricing schedule as required and approved by the campus Facilities Department.

b. The Contractor must use, as applicable, premium-grade exterior-rated paint coatings from nationally recognized manufacturers that meet or exceed Federal Specifications with stringent performance requirements of high-level industry standards with the ability obtain the coverage and longevity while assuring that the product meets environmental regulations and the lowest VOC standards possible. Products shall be suitable for Arizona climate conditions. Substitutions require prior written approval by MCCCD.

c. Color matching of existing paint colors shall be by color match computer program or by matching existing formula. Contractor shall provide color charts, samples, or mock-ups upon request.

d. The use of proprietary names to designate colors or materials is not intended to imply that the product of the named manufacturer is required to be used to the exclusion of the equivalent products or the manufacturer’s alternative products.

e. The Contractor may be required to relocate external furniture which may inhibit access to the external surfaces of campus facilities. Additionally, conflicting landscape materials may be required to be protected by the Contractor by the performance of this work. The Contractor is not expected to relocate existing landscape materials, however the use of ladders, boom lifts and scaffolding may be required to successfully reach all campus facilities to allow for access for the painting to occur.

f. One foreman must be present with the painting crew when the Contractor personnel are on the campus and performing the painting operation.

g. Journeyman level paint staff shall be required at the rate of one Journeyman per (3) three none Journeyman to allow for proper supervision of the painting process. Finish paint work must be performed by Journeyman painters.

h. The Contractor shall complete all work for the Painting Contract in accordance with all applicable OSHA & NFPA building codes, the manufacturer’s recommended procedures and specifications, the applicable General Services Administration Preventive Maintenance procedures and local, state or federal regulations (whichever standard is more stringent or more applicable).

i. All equipment shall be in good working condition and shall also conform to required safety standards.

3.2.2 Crack and Hole Repairs:

a. Cracks and holes in existing external finishes must be filled in accordance with the manufacturer’s recommendations prior to painting the surfaces. Crack repairs up to one-sixteenth of an inch must be closed by wall compounds and taping as necessary.

i. Caulking, putty and associated filling materials can be used to replace existing holes, cracks and deficiencies as noted to ensure the integrity of the painted surface.

ii. Cracks of substantial size must be brought to the attention of the campus project representative prior to repairs being initiated. The owner’s representative should make the determination whether the damage is sufficient enough to require examination by engineering staff members.

iii. Crack repairs in walls that are over 3/8 of an inch will require more elaborate corrective measures. This may include opening the size of the crack to allow for proper infill and the use of ready-mix joint compound and taping as necessary. This will be required in coordination and consultation with the College project representative.

iv. Deep hairline cracks will require the creation of the V-groove of the crack, the removal of any particles and the cleaning of the groove as needed to allow for proper adhesion of replacement patching materials. Application of a manufacturer’s spackling paste shall be applied. If shrinkage occurs after application of the filler, the application of an additional fillers will be required after sanding to match the height of the adjacent wall surfaces. No profile should exist prior to the application of paint.

v. All-purpose joint compound and tape maybe used as a final layer, sanding and finishing to the level of the adjacent surface edges of the cracks will remain a requirement. Cracks in block or concrete will require the same type of preparation but the use of high-quality caulking materials as a filler smooth and blended into the surface to match the adjacent edge of the cracks will be required.

b. Removal of any protruding, nails, screws, attachments, stickers or foreign objects from the surface to be finished or painted must occur prior to the application of the paint material.

c. Holes smaller than one-inch in diameter can be patched using all-purpose joint compound and tape. They must be sanded to match the height of the adjacent wall surfaces.

d. If patching is occurring on a textured wall surface, the matching of the existing texture, to professional standards, must be accomplished.

e. Holes larger than one-inch in diameter shall require the holes to be cut out to a square.

f. Any wooden surfaces will be sanded smooth prior to finish and must be wiped clean with all dust removed prior to the application of stains or protective coating.

g. Any rust surfaces and scale from metal surfaces must be removed prior to the application of primer and paint. Apply rust-inhibitive primers compatible with finish coats.

h. Any galvanized steel metal surfaces must be treated with a pre-treatment to allow for the proper adhesion of finished primers and paints.

i. Any dirt, grease, moisture, rust, rust scale or foreign materials that may impede the application of primers and paints must be removed prior to the application of the finished product.

j. The application of manufacturer’s recommended block filler over unpainted courses in porous block surfaces at a rate to ensure complete coverage with all the pores filled will be required.

3.2.3 Coating Applications

a. Brush out and work brush coats into surfaces in even strokes.

b. Cloudiness within the paint finish, spotting, laps, brush marks, runs, sags, other surface imperfections must be avoided and corrected as necessary.

c. Transition from painted surface to glass requires a clean color break and a neatly completed transition line between the two.

d. All paints, stains, varnishes and the like must be smooth and evenly spread for professional result appearances.

e. Paint and stains should be mixed thoroughly prior to the application with periodic stirring during the application to maintain color consistency and proper application of the product.

f. When spray application is to be utilized, the application of each coat must be done to allow for equivalent hiding of brush and roller applied coatings to minimize any possibility of spraying over previously sprayed areas. Can not double back with spray equipment.

g. Thinning of the paint is only allowed to the degree authorized by the manufacturer for the appropriate application.

h. Exterior surface applications cannot be done in a rain, fog, mist or excessive wind. All painting must occur in conditions where the relative humidity does not exceed 75%.

Additionally, a temperature cannot be within 5 degrees (F) of the dew point. Painting of damp or wet surfaces is not allowed. Wet surfaces must dry thoroughly and attain proper temperature and conditions to allow for the application of the finished coating materials.

i. All work must be carried out under adequate illumination to facilitate the application and subsequent inspection of the process. If artificial lighting is needed to accomplish this, this will be done without cost to the College.

j. All surfaces to be painted or refinished shall receive as many coats as necessary to result in a uniform coverage and proper film thickness.

k. Apply coatings strictly per manufacturer instructions.

3.2.4 Potential Mill Thickness Requirements

a. Including any sealing or prime coats necessary to achieve satisfactory coverage.

b. Minimum coating thickness on all paints should not be thinner than the manufacturer’s recommended spread rate.

c. Do not apply any subsequent coats until the previous coats have properly cured as recommended by the manufacturer.

d. Application of wood stains must be completed according to the manufacturer’s recommendation. Such surfaces shall be clear of grease, dust and dirt prior to application.

e. The allowance of adequate dry time to the application of a finish coat shall be required.

f. When necessary, application of finish coat shall be required.

g. When necessary, application of sanding sealer a newly stained wood doors will be required.

h. Application of clear finish coats by mechanical means, a compressor and sprayer, to surfaces of bare wood is acceptable. In these circumstances, two coats will be required in instances other where the material is applied as other than a prime coat.

i. Protective measures shall be taken to prevent overspray, splatter of roller back, back rolling operations, brush drips, other paint application procedures having the potential to damage adjacent surfaces.

j. Each building may have surfaces that are not to be painted or finished and shall be reviewed in discussion with MCCCD. These include but may not be limited to; prefinished metals equipment or associated devices.

k. Concrete flat work or naturally finished materials such as handrails and railings that have not previously been painted.

3.2.5 Surface Preparation

Surface preparation is a mandatory component of the base scope and shall comply with PDCA, SSPC, and manufacturer requirements.

a. If a surface has existing surface peeling paint or it is necessary to cut into a surface for any reason, the work must be brought to the attention of MCCCD prior to the completion of that work area effort. This is to avoid the possibility of asbestos or lead contact being discovered in protection for the work crews completing these efforts.

b. Pressure wash all exterior surfaces to remove dirt, chalking, grease, oils, mildew, and contaminants.

c. Cleaning (dust, dirt) and degreasing exterior or interior areas

d. Feather edge sanding of all chipped paint surfaces will be required were appropriate.

e. Removal of paint dust with a tack rag/cloth or solvent damped cloth will be required. Use of cleaning methods compatible with existing substrates is required.

f. Application of primers must be used when appropriate.

g. Application of manufacturer’s recommended prime coats to bare metal will be required.

h. Prime undercoating on unpainted exterior surfaces will be a requirement.

i. All glass, doors, fixtures and color line surfaces must be masked off for protection.

j. The use of drop cloths over the adjacent landscape area, landscape materials in the adjacent hard surface areas will be required.

k. Patching, crack repair, dent repair where appropriate

l. Caulk where appropriate

3.2.6 Texture

a. The texture on walls shall be done by mechanical means if deemed appropriate.

Contractors shall advise MCCCD where this is needed.

b. The coordination of finished textured materials must be brought to the attention of

MCCCD where repairs and remodel is being performed.

c. Application of finished textures must be completed by experienced personnel on the

Contractor’s staff.

3.2.7 Application Tools

a. Brushes best suited for materials being applied shall be used in all instances for finished coatings. This also would apply to finish rollers of appropriate nap for the materials being refinished.

b. Rollers made with sheep skin, velvet back or high pile sheep wool, should be utilized as recommended by the manufacturer for the material and texture as required.

c. Any use of mechanical means for finish application spraying of coatings, when permitted, by the manufacturer’s recommendations can be used by competent personnel on the Contractor’s staff.

3.2.8 Cleanup

a. Cleanup must occur daily at the end of each workday.

b. Removal of empty cans, rags, trash materials or other discarded paint materials from the site shall be required.

c. Contractor must provide collection dumpsters and the removal of all debris at an offsite location. Dispose of materials offsite in compliance with applicable regulations.

d. Spattering and traces of paint materials shall be carefully and completely removed from any adjacent work areas.

e. External plumbing fixtures, hose bibs and the like, including associated hardware shall not be painted and in the event that overspray or spatter occurs must be cleaned on a daily basis.

f. Such adjacent materials shall not be marred in any manner if scraping off of overspray or paint drips is required.

g. Disposal of paint and the washing of paint buckets and brushes is not permitted inside campus buildings.

h. A hose, in a specified location will be identified for the purpose of Contractor cleanup for materials.

i. The Contractor will also be responsible to remove any dried paint.

j. Upon completion of the work, all associated glass and splattered surfaces must be cleaned by washing, scrapping or other proper methods.

k. Care must be taken not to scratch or damage adjacent finished surfaces.

l. The Contractor shall correct any damage to the satisfaction of MCCCD and in accordance with appropriate professional standards. Corrections may include cleaning, repairing, recoating, or when necessary, replacing materials with products acceptable to MCCCD.

All corrective work shall be completed at no additional cost to MCCCD.

m. The site must be left in an undamaged condition. Restore all affected areas to original condition.

n. After completion of the painting touch up and the restoration of damaged or defaced coatings, the final walk through will be the final evaluation to determine acceptability between the Contractor and MCCCD’s designated representative. Final acceptance is contingent upon completion of all punch list items.

o. The Contractor shall be required to leave sample paint colors, color codes, formula mixes and the brand name of the paint used with the College for the reference and future maintenance needs of the painted surfaces.

p. Contractor must properly sign the areas being worked on with wet paint signs or commonly acceptable verbiage to allow for awareness of faculty, staff and students approaching these areas. Any temporary signs posted must be removed at the end of the day. This would also extend to the removal of masking tape and drop cloths upon completion of the paint operations.

3.2.9 Deliverables and Closeout

a. Participation in pre-construction and final meetings

b. Product data sheets and SDS

c. Progress reports as requested

d. Final inspection participation

e. Warranty documentation

f. Record of colors, products, and coating systems as listed in Section 3.2.8, Cleanup

g. Retained paint samples and formulas for District maintenance use as listed in Section

3.2.8, Cleanup

3.2.10 Additive, Alternate and Optional Work

MCCCD may request separate pricing for:

a. Additional buildings, exterior or interior areas

b. Elastomeric coating systems

c. Progress reports as requested

d. Anti-graffiti coatings

Under the same terms set forth in this RFP.

3.3 Respondent Questionnaire

3.3.1 Provide a description of your firm. Include your firm’s experience, number of years in business providing the requested services.

3.3.2 List specific individuals who would be directly assigned to this account. Provide a brief description of their respective roles and responsibilities and resumes.

3.3.3 Provide the names, addresses, and telephone numbers of your three (3) largest clients to whom you have provided similar services during the past three years. Use Attachment A to list contact details of each of these clients.

3.3.4 Address in detail your knowledge, expertise, and experience in providing the services requested in Section 3.2, Scope of Work, and your understanding and ability to comply with the requirements of this RFP.

3.3.5 Provide any other examples, justification, or experiences that would further demonstrate your ability to provide the services requested in this RFP.

3.3.6 Provide your average response time following significant weather event where multiple trees are down.

3.3.7 Provide a list of any additional goods and/or services that your firm provides that are not addressed in the RFP. The District retains the absolute and sole discretion to examine and consider these additional goods/service options for inclusion in the contract awarded under this RFP.

Section Four: PROPOSAL REQUIREMENTS Rev 022718

PROPOSAL REQUIREMENTS

Paragraphs 4.1 & 4.2 below require specific, written responses or confirmations. To be considered for selection, respondents shall meet/provide the following requirements:

4.1 MINIMUM REQUIREMENTS

4.1.1 Must be licensed by the State that the business is in, if services requested require such licensure.

4.1.2 Must have carefully read and understand all parts of the RFP and certified that the Proposal is made in accordance therewith.

4.1.3 Must submit written answers to the Respondent Questionnaire (Section 3.3). All answers must be in the order in which the questions were asked and labeled with the specific section number.

4.1.4 The Proposer must submit a signed Signature Page (Section 9). Electronic signatures are acceptable. Failure to submit a signed proposal may result in rejection of the Proposal.

4.1.5 Must provide a completed Pricing Schedule (Section 6) signed by an authorized company signatory confirming its offer and acknowledging its understanding of the requirements of this Request for Proposal.

4.2 DEVIATIONS FROM RFP

Proposers must specifically provide a separate listing of each circumstance in which their proposal differs from any terms or conditions of this Request for Proposal. Failure to list such a deviation will result in the terms of the proposal being disregarded in favor of the corresponding term(s) of the RFP.

Material deviations from the requirements of this RFP shall result in rejection of the proposal.

The term “material deviations” includes both deviations from the MCCCD contract terms set forth in this RFP and additional contract terms that the Proposer requests the MCCCD to consider. Be aware that the absence of a term on a subject in the RFP, particularly a general contract term and condition, does not mean that the Proposer should feel free to offer one. The MCCCD considers the General Terms and Conditions of this RFP to be a fair allocation of risk between a contractor and the MCCCD. It will not accept terms – revised or additional ones - that shift those risks or provide the Proposer with additional discretion. The Proposer in choosing the respond to this RFP must demonstrate in its Proposal that it accepts the terms upon which the MCCCD is conducting the competition.

To submit deviations the Proposer must state in the separate listing all deviations, including any additional terms, in the following format:

● Title your listing “REQUESTED DEVIATIONS”.

● Cite the specific page and section number of each term and condition change request. Include the original MCCCD RFP Term and Condition.

● Provide a legal redline version of the original RFP language to include the requested change(s).

Or immediately below the original RFP Term and Condition include the specific language you want MCCCD to consider adding or replacing.

MCCCD will consider deviation requests, both the total number and the overall scope, in determining the most advantageous offer. Deviations may affect the possibility of an award and any requests should be considered carefully.

Deviations that a winning Proposer submits after it has been selected for award, such as through a vendor standard template contract, will not be considered. If a Proposer submits a Proposal without specific deviations, and the Proposal is accepted by MCCCD, Proposer will be deemed bound by the terms of the RFP without exception.

4.3 SIGNATURE

The Contractor shall furnish and include all requested information with their proposal. Statements are required to be complete and accurate, and the proposal shall be signed by an authorized signatory of the company (sworn to and notarized, if requested). A proposal submitted by an agent will have a current Power of Attorney attached certifying the agent’s authority to bind the Proposer. Omission, inaccuracy, or misstatement may be sufficient cause for rejection of the proposal.

4.4 AWARD CONSIDERATION

From the total information requested, determination shall be made of the Proposer's ability to serve the MCCCD. Only proposals from responsible organizations or individuals, as determined by the MCCCD, which have the capability of providing the required services under this RFP, shall be considered.

Representatives from the MCCCD reserve the right to conduct interviews with the individual proposers for clarification of the proposals presented. The MCCCD reserves the right to negotiate any and all provisions presented in the proposals.

4.5 PROTESTS AND APPEALS OF CONTRACT AWARDS

Bid protests or appeals of contracts and awards shall be submitted per Chapter Nine of the Purchasing Procedures Manual.

4.6 FORMAT & SUBMITTAL REQUIREMENTS

The requested information for your RFP submittal is listed below. The documents must be submitted via the MCCCD Procurement Portal before the due date here:

Proposals that do not follow the Format and Submittal Requirements as outlined in the table below may be disqualified.

Document Name File Type (PDF, Word, Excel, etc.)

# of Files Permitted Required/Optional

Signature Page PDF (.pdf) One (1) Required

Response to Minimum Requirements and Scope of Work (Section 3.1 & 3.2)

PDF (.pdf) One (1) Required

Response to the Respondent Questionnaire (3.3)

PDF (.pdf) One (1) Required

Deviations to Terms and Conditions (Section 4.2)

PDF (.pdf) One (1) Optional

Pricing Schedule (Section 6)

PDF (.pdf) One (1) Required

Attachment A PDF (.pdf) One (1) Required

Important Notes:

• Take note of the type and number of files allowed. The maximum upload file size is 1000 MB.

• Do not embed any documents within your uploaded files. They will not be accessible or evaluated.

• Uploading documents may take significant time, depending on the number and size of the file(s) and your Internet connection speed.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or

Mozilla Firefox. JavaScript must be enabled. Browser cookies must be enabled.

Section Five: EVALUATION CRITERIA

EVALUATION CRITERIA

The following is a listing of general and specific criteria used for the evaluation of this RFP. The areas include, but are not limited to:

5.1 General quality of responsiveness of proposer:

A. Ability to meet all terms and conditions B. Completeness and thoroughness of proposal C. Grasp of scope of work to be performed D. Description of approach to be taken E. Evidence of effective organizational and management practices F. Qualifications of personnel G. Experience and past performance

5.2 Specific areas that will be evaluated and scored except as described in STEP THREE below:

A. Past experience in providing comparable services to other clients.

B. Responses to Minimum and Specific Requirements.

C. Respondent Questionnaire responses.

D. Pricing.

Proposals will be evaluated in accordance with the following three-step process:

STEP ONE - Verification of each proposer's compliance with the RFP general terms and conditions as listed in Section 1, 2, 7, and 8 of this RFP.

STEP TWO - Verification of each proposer's compliance that all required written responses/confirmations are thoroughly submitted.

STEP THREE – All proposals meeting the criteria as presented in Steps One and Two will be evaluated with a "points-earned compliance matrix". An evaluation committee will evaluate and score the proposals. The proposals will be ranked on a "points-earned" technical, service and financial compliance matrix. The evaluation committee may continue to evaluate proposals after the initial scoring of them by any means that it deems reasonable. If the evaluation committee schedules oral presentations, the presentations may or may not be scored and that scoring may, but is not required to be added to the previous scoring of the proposals.