2-26-036 Mitigation RFP.pdf

Request for Proposals

RFP #26-036

Lead-Based Paint (LBP) Radon & Asbestos Services

Wake County, North Carolina Wake County Justice Center 301

S. McDowell Street 2nd Floor – Ste 2900 Raleigh, NC 27601

Proposals are due May 6, 2026 before 3:00 pm local time.

REQUEST FOR PROPOSALS #26-036

1. Introduction

1.1. Introduction

1.2. Program Overview

1.3. Scope of Services

2. Detailed Submittal Requirements

2.1. Proposal Format

2.2. Proposal Components

3. Evaluation Criteria

3.1. Evaluation Overview

3.2. Scoring Parameter Framework

3.3. Scoring Criteria Points

Tentative Schedule

Date Event

April 8, 2026 RFP Issued

April 17, 2026 by 5:00 pm Questions received by 5:00 pm in the WC Bonfire Portal

April 23, 2026 Addendum issued if necessary

May 6, 2026 Proposals due by 3:00 pm in the WC Bonfire Portal

May/June 2026 Evaluation/Selection

July 1, 2026 Work begins

Table of Contents

1.1. Introduction

The Wake County (the “County”) Department of Housing Affordability & Community Revitalization (HACR) manages Wake County’s affordable housing programs via Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funds from the US Department of Housing and Urban Development (HUD), in addition to local County funding.

1.2. Program Overview

HACR seeks proposals for comprehensive Lead-Based Paint (LBP), Radon and Asbestos testing services from a qualified Environmental Health and Safety Consulting firm for its housing rehabilitation program.

The grant program provides low-income households access to repairs that address health and safety concerns and residential code issues to bring the residential property into compliance with current standards. The repairs implemented via this program may include but are not limited to deteriorating structural components, electrical, handicap accessibility, flooring, HVAC, Lead-Based Paint (LBP) hazard reduction, radon testing, asbestos testing, plumbing, roof, well and septic, and windows. These repairs enable homeowners to remain in their homes while maintaining a safe and healthy lifestyle.

1.3. Scope of Services

A) HACR completes up to 45 housing rehabilitation projects per year using CDBG and local funds. For housing built before 1978, lead-based paint testing is required to address any lead hazards. Therefore, all housing units assisted with CDBG funds must comply with the regulations found in 24 CFR Part 35 (LEAD-BASED PAINT POISONING PREVENTION IN CERTAIN RESIDENTIAL STRUCTURES), including subpart R. The service provider will be responsible for coordinating the inspection process outlined below:

Provide an experienced and accredited lead assessor to perform testing of painted building surfaces for the presence of LBP according to HUD regulations at 24 CFR Part 35. For LBP testing, the service provider must use a Niton XRF analyzer.

Coordinate with Wake County’s Senior Community Development Coordinator and the homeowner to schedule an inspection.

Complete inspection.

Comprehensive reporting and documentation.

If lead hazard reduction is necessary, coordinate with the Senior Community Development

Coordinator and homeowner to schedule interim controls and perform a clearance test. Wake County provides for one clearance test. Costs for additional tests are the responsibility of the Contractor.

B) For projects utilizing CDBG funds, radon testing is required. Beginning April 11, 2024, for all housing units assisted with CDBG funds, radon must be considered in the contamination analysis required under HUD’s contamination regulations at 24 CFR Part 50.3(i) and 58.5(i). HUD strongly recommends using the American National Standards Institute/American Association of Radon Scientists and Technologists (ANSI/AARST) radon testing standards. The service provider will be responsible for coordinating the radon process outlined below:

1. Introduction

Radon testing provided by an experienced and accredited assessor

Coordinate with Wake County’s Senior Community Development Coordinator and the homeowner to schedule an inspection.

Collected samples sent to an accredited laboratory

Provide laboratory test results

Comprehensive reporting and documentation

All work must be done according to EPA and HUD regulations

Most properties to be inspected and assessed will be primarily owner-occupied single-family homes.

Occasionally, the service provider may have to provide LBP, Radon and Asbestos services on multi-family dwellings or asbestos testing on single-family homes.

2.1. Proposal Format

Respondents shall prepare their proposal in accordance with the instructions outlined in Section 2 (Detailed Submittal Requirements). Proposals should be prepared as simply as possible and provide a straightforward, concise description of the Proposer’s capabilities to satisfy the requirements of the RFP. Utmost attention should be given to accuracy, completeness, and clarity of content. All parts, pages, figures, and tables should be numbered and clearly labeled.

2.2. Proposal Components

Section 1 - Executive Summary

(Proposal Section 1.0) This section of the response should be limited to a brief narrative summarizing the Respondent’s proposal. The executive summary shall, at a minimum, include an identification of the proposed project team, responsibilities of the project team, and a summary of the proposed services. This section should highlight aspects of the proposal that make it superior or unique in addressing the needs of the County. Please note that the executive summary should identify the primary engagement contact (include a valid e-mail address and a telephone number).

Section 2 – Scope of Services

(Proposal Section 2.0) This section of the response should include a general discussion of the Respondent’s overall understanding of the program overview and the scope of work proposed as outlined in Sections 1.2 and 1.3.

Respondents are encouraged to provide examples of services provided to their clients and the impact of those services.

Section 3 – Company Background and Relevant Experience

(Proposal Section 3.0) Each proposal must provide the following information about the submitting Respondent’s company, to ensure that the County can evaluate the Respondent’s stability and ability to support the commitments set forth in response to the RFP. The County, at its discretion, may require a Respondent to provide additional support or clarify requested information.

2. Detailed Submittal Requirements

Company Background

Length of time the company has been in business. In what state(s) has the company worked?

A brief description of the company size and organizational structure.

Length of time the company has been providing services to clients similar to the County.

Any material (including letters of support or endorsement from clients) indicative of the Respondent’s capabilities.

Identify any litigation or governmental or regulatory action pending against your organization that might have a bearing on your ability to provide services to the County.

Describe your contractual relationships, if any, with other organizations that will provide services described in your proposal.

Consultant Team Experience

Identify your proposed team indicating who is responsible for the key roles; provide an organizational chart showing lines of communication and levels of authority.

Include the résumés of staff who will work on the engagement. If they are working on only certain portions of the program, please indicate this in their résumé.

Given that the County will be evaluating several proposals, describe why you feel that your services, from a professional and technical perspective, are the best fit for the County culture of service.

Describe the distinguishing features the County should know about your services and company.

Section 4 – Client References

(Proposal Section 4.0) The County considers references to be important in its decision to award a contract. Failure to provide this information will result in the proposal being considered non-responsive. Please provide a comprehensive client listing with year(s) in which your firm provided services. Also provide at least three current clients who we may contact. References should be clients similar in size to the County. Please give their company name and mailing address, telephone, and email of the contact person. Also include the type of engagement that was performed.

Reference #1 Reference #2 Reference #3

COMPANY

Contact Name

Contact Title

Contact Phone

Mailing Address

Email

Type of Engagement

Section 5 – Cost of Service

(Proposal Section 5.0) The County reserves the right to contact Respondents on cost and scope clarification at any time throughout the selection process and negotiation process. The County is asking Respondents to estimate costs for all categories with the understanding that they may have to make assumptions. Such assumptions should be stated. The following should be included in this section include:

Cost of Services. Please state your fees for the key areas outlined in the Scope of Services. Include any estimations for costs associated with firm travel, meals, and supplies.

Provide your procedures for billing and collection of your fees. How do you reconcile the fee to the services received? Specify whether this is on a monthly, quarterly or as performed basis.

Provide a listing of hourly rates by consultant team members which could be used as a basis for additional services if applicable.

3.1. Evaluation Overview

After the proposals are submitted, a team of Wake County employees will evaluate and score each proposal. This team will conduct follow-up interviews or discussions to determine the best use of funding. Projects will be evaluated competitively with other submitted proposals.

3.2. Scoring Parameter Framework

There are five (5) scoring parameters:

1) Clarity, Completeness, and Alignment with the Scope of Work

2) Organizational Background & Capacity

3) Score of Services

4) Service Fee/Cost Effectiveness

5) Client References

1) Compliance with the RFP requirements; quality, clarity and completeness of services proposed in relation to the scope of work the response.

2) Organization Capacity and Staffing:

A statement of qualifications to provide LBP service Resumes of inspector (s) that will be responsible for working with HACR Department

3) Scope of Services (as defined in Section 1.3): Note: Provide a comprehensive narrative/outline demonstrating your understanding and approach to accomplishing the tasks (bullet points) outlined in the Scope of Services section. For each task or deliverable, provide a schedule for coordinating the LBP inspection process.

Experience in conducting lead-based paint inspection/risk assessment, clearance testing, radon testing, and comprehensive reports.

Experience in collecting environmental samples and interpreting results.

Experience in Environmental report writing.

Experience working with community development programs.

Experience working with CDBG and US Department of Housing and Urban Development (HUD) regulations.

3. Evaluation Criteria

4) Service Fee/Cost Effectiveness: Also include a schedule of services and cost for the following, on a fixed fee basis-price should include up to 10 samples at a standard turnaround time of 24 hours:

i) Lead Rick Assessment & Report,

ii) Lead Clearance Report,

iii) Asbestos Inspection and Report,

iv) Asbestos Clearance and Report,

v) Radon Assessment and Report and

vi) Cost of samples requested at a turnaround time of fewer than 24 hours.

5) Client References

3.3. Scoring Criteria Points

Proposals will receive points for the parameters listed below. The County reserves the right to add or adjust scoring criteria before the evaluation period begins. All proposals will be scored using the same criteria. All projects will be evaluated on a scale of 100 points, with a minimum score of 70 required for consideration.

CRITERIA POINTS

Clarity, Completeness, and Alignment with the Scope of Work 10

Organizational Background & Capacity 25

Scope of Services 35

Service Fee/Cost Effectiveness 20

Client References 10

Total 100