2-2026-ITN-0004-SC SOW.pdf

BACKGROUND/GENERAL INFORMATION:

Florida Atlantic University (FAU) requests written proposals from qualified vendors to provide all material, labor, equipment and supplies to maintain the athletic fields at the Boca Raton Campus and Jupiter Campus to an elite level including:

• One (1) Baseball Field “A” (Stadium) - Athletics

• One (1) Baseball Field “B” (Practice) - Athletics

• One (1) Soccer Field (Stadium) - Athletics

• Two (2) Soccer Fields (Glades Road) - Athletics

• Two (2) Shared Soccer Fields (Tom Oxley) – Athletics/Recreation

• One (1) Synthetic Turf Field (Track & Field) – Athletics/Recreation

• One (1) Softball Field (Stadium) - Athletics

• Two (2) Football Practice Fields (Schmidt Complex) - Athletics

• One (1) Football Stadium (Stadium) - Athletics

• One (1) Soccer Field (A.D. Henderson School) – A.D. Henderson/Recreation

• One (1) Synthetic Turf Field (A.D. Henderson School) – A.D. Henderson

• One (1) Sports Field (Honor College in Jupiter) - Recreation

OVERVIEW-STATEMENT OF OBJECTIVE

Florida Atlantic University requires that all fields are maintained to an elite level that meets or exceeds NCAA division I rules and industry standards. The health and welfare of the Student Athletes is paramount.

PRIORITIES

Provide a full-time on-site Sports Turf Manager that has five years of collegiate and or professional experience and licensed in the State of Florida to spray pesticides to facilitate the daily, weekly, monthly and yearly activities of managing three (3) NCAA Division I intercollegiate football fields, five (5) NCAA Division I intercollegiate soccer fields, two (2) synthetic turf fields, two (2) recreation natural grass fields, two (2) NCAA Division I intercollegiate baseball infields including game mounds, home plate areas, home and visitor bullpens and one (1) NCAA Division I intercollegiate softball infield including game mound area, home plate area and home and visitor bullpens. All specific fields are listed above.

Daily and weekly tasks include, but are not limited to, personnel scheduling, mowing, field marking, line painting, string trimming, edging, herbicide and pesticide treatments, fungicide applications, irrigation scheduling including monitoring and testing, hand pulling of weeds, spot fertilizations, infield grooming, warning track maintenance, game mounds, home plate areas and bullpens repaired on a daily basis before games or practices and in between games during doubleheaders and tournaments. Monthly tasks may include but are not limited to granular and liquid fertilizer applications, herbicide applications, pesticide applications as well as pre and post emergent applications. Seasonal tasks include: taking soil samples, aerification, top dressing, Verti cutting, visits by a turf grass consultant, spot sod repairs, overseeding, soil amendments, etc.

The Turf Manager shall be responsible for all granular and liquid fertilization treatments, large area herbicide and pesticide applications (>1000 sq. ft.), fungicide applications, pre and post emergent applications, aerifications (4” min.), top dressings, Verti cutting, deep tine aerifications (10” min.), overseeding and soil amendments.

The Contractor shall use and maintain its own equipment to broadcast any materials with a pendulum type spreader, “boom spray” any materials, aerify (4” min 2 inch by 3 inch spacing), verticut, deep tine aerify (10” min. 6 inch by 6 inch spacing), sod cutters and transportation around the University campus with a utility type vehicle (ie: Gator, Workman).

The Contractor shall purchase at its own expense all needed fertilizers, pest controls, weed controls, fungicides and ryegrass seed that is to be used on athletic fields.

The successful Contractor shall be responsible for the complete oversight and maintenance of all turf, landscaping, and plantings within the defined stadium perimeter, including but not limited to the field, walkways, entrances, parking areas, and any other green spaces.

The successful Contractor shall have been in the athletic field maintenance business for five (5) years or longer in the South Florida area. The Contractor shall maintain active certification for the life of the contract.

The successful Contractor shall maintain an operational service location within a 60-mile radius from the exterior perimeter of FAU Boca Raton Campus. The Contractor shall ensure that they maintain the required supplies and materials, tools and equipment, employ qualified service personnel, and have adequate vehicles to transport service personnel and equipment to and from FAU for the duration of the agreement.

The successful Contractor shall conform and maintain current professional standards.

Additionally, the Contractor shall be knowledgeable in all applicable rules, regulations, and statutes applicable to FAU's systems, plus advise FAU of any and all changes and updates to ensure ongoing compliance.

While on FAU sites, unless it is essential, service personnel and supervisors shall refrain from interaction or conversation between employees of the Contractor and FAU students, employees, guests, and other vendors.

All service personnel shall report to the authorized representative of the Managing Department (Physical Plant, Athletics, Campus Recreation, A.D. Henderson) any and all conditions or situations that may affect the environment or overall condition of the area serviced.

All Contractor personnel shall carry with them at all times while on the FAU campus, identification of their affiliation with the Contractor's company; this may be in the form of vehicle signs, uniforms, badges, and/or identification carried on the person. All vehicles must obtain temporary parking permits while on campus and abide by all traffic rules and regulations while driving their vehicles and transporting supplies and personnel to the work sites.

Under the terms of this contract, all reference to Florida Atlantic University or “FAU” in terms of contractual conditions, approvals, changes, problems to be rectified and everything encompassed and pertaining to the contract, shall be the Florida Atlantic University Physical Plant Director and Managing Director for that specific area.

Provide a sufficient amount of full-time additional employees with the education and skills to properly maintain all fields to an elite level. This bid requires the proposer to identify the number of employees to be on site and address expected skill set of proposed employees.

Provide all equipment necessary to maintain the fields to the highest standard at all times. This bid requires the proposer to identify the amount and type of equipment to be used. The awardee must keep equipment on site. FAU will provide a location for storing and securing contractor’s equipment. Storage and securing equipment shall be at the awardee’s expense.

Florida Atlantic University shall not be held liable for any theft of the awarded supplier’s vehicles and equipment. The intent of this section is to preclude any service that would come to the campus from offsite with labor and equipment, work and then leave at the end of the day.

DELIVERABLES

The following specifications shall be applicable to the maintenance of all the fields above:

A. Mowing and Edging

• Reel Type Mow three times weekly to a ¾” height of cut. The height may vary due to seasonal conditions, the height to be agreed upon by the contractor, turfgrass consultant, various Coaches and the University. The mowers must be sharpened periodically to ensure a quality cut.

• String trimming and edging with every cut.

• Additional cuts may be required for special events at a cost to be determined.

• A mowing schedule for each field shall be developed by the contractor in conjunction with the various Coaches and approved by the University.

• Annual mowing Schedule – see Work Specifications chart 1A B. Irrigation

• Monitoring of irrigations systems; make minor adjustments as needed.

• Recommend to FAU a watering schedule according to seasonal weather conditions.

• Regular and recognized repair of the irrigations systems are included (heads and other small items).

• Major repairs (involving replacement of valves, clocks, etc.) are maintained by the University.

• Irrigation at all athletic fields is managed by an automated Toro Sentinel system, controlled from the Physical Plant office or by handheld radio operation. The Contractor will be trained in the use of this procedure.

C. Fertilization

• Soil testing to be performed twice annually on all fields.

• Monitor soil PH with soil tests; adjust soil PH to keep optimum range of 5.5 to 7.5.

• Adjust fertilizer mixtures to complement soil conditions and level of traffic.

• Fertilizer schedule – see Work Specifications chart 1B D. Integrated Pest Management

• A written seasonal pesticide schedule shall be submitted with this bid submission and then annually to FAU.

• See Chemical Applications for additional information 1C E. Weed Control

• Submit a written Program for weed control with the bid submission and then annually to

FAU.

• At a minimum, for pre-emergence, apply “Ronstar G” or equivalent every 90 days.

• At a minimum, spray applications as follows:

o 6 - 8 times annually for soccer fields, additional applications as needed o 4 - 6 times annually for all other fields, additional applications as needed

• Hand pulling of weeds and spot spraying as needed to keep the fields, infields, bull pens, perimeter weed-free.

• Spray fence lines monthly with “Round-up Pro” or equivalent as needed.

• Chemical brands as stated herein may be changed with approval by FAU and Turfgrass

Consultant for an equivalent product, if warranted.

F. Disease Control

• Taking of soil and or tissue samples is required to evaluate the soil and turfgrass to avoid disease problems twice annually for all fields. The results shall be presented to FAU.

• Contract spraying of fungicide, if required.

• Laboratory testing of infected turf grass shall be performed and results shall be presented to the University within 5 business days.

G. Sand Top Dressing:

• Top dress with #200 sand applications annually to coincide with aerifications as detailed in the Work Specification chart.

• Sand is to be broadcast at 24 tons per acre and brushed in with a broom/drag.

• Staging areas to be swept and cleaned after the applications.

• Sand is provided by contractor; contractor is responsible for spreading and dragging.

H. Vertical Mowing

• Verticut and vacuum fields as stated in the Work Specification chart 1A

• Verticut in one direction, inspect thatch layer and verticut in a different direction, if excess thatch still exists.

I. Aerification

• Perform as stated in the Work Specification chart 1A

• Hollow and solid tines as applicable.

• Deep tine (10”) twice in summer months.

• Coordinate with sand top dressing for maximum effect.

J. Turfgrass Management

• Provide quarterly visits by a Turfgrass Consultant to evaluate turf conditions, review soil reports and make any recommendations.

• Submit copy of reports to the University.

K. Overseeding

• Certified Perennial Rye grass blend applied at a rate of 10lbs. per 1,000 sq ft. in the Fall to all fields provided by the contractor.

L. Laser Grading

• One time per year and drag skinned areas on a regular basis on all infields at Baseball and Softball Fields.

M. Sodding

• Spot sod repairs as needed up to the maximum specified otherwise in this document.

• All sod repairs shall be approved by the University in advance of work performed.

N. Field Striping/Painting

• Ensure all athletic field markings are clear, accurate, and compliant with sport-specific regulations for upcoming practices, games, and events.

• All painting requests to be included in base proposal (specific to FAU “internal” varsity support requests. Practice Field lining, Game Field lining, etc.).

• Vendor should provide a Paint Pricing spreadsheet for Special Events/Requests.

ADDITIONAL INFORMATION

Football Stadium

• Contract pricing should include moving/installing Field Goal posts (Avg. 3x annually)

• Fungicide application (1x annually)

• Spray/Pull Weeds (weekly) Practice Football Fields

• Upkeep clean edges/perimeter of Bermuda with St. Augustine and Warning Track

• Upkeep all St. Augustine inside fence perimeter

• Spray/Pull Weeds (weekly) Glades Soccer Fields

• Manage field striping in support of Varsity and City use Stadium Soccer Field

• Upkeep clean edges/perimeter of Bermuda with Warning Track

• Spray/Pull Weeds (weekly)

• Roll (3x annually)

Tom Oxley Fields

• Manage field striping in support of Varsity and Recreation use Baseball A/B Fields

• Laser grade infield (1x annually)

• Maintain warning track

• Spray/Pull Weeds (weekly)

• Maintain Infield/Bullpen Clay

• Blow Batting Cages (weekly)

• Roll (3x annually)

• Pull and Replace Tarps (as necessary) Softball Field

• Laser grade infield (1x annually)

• Maintain warning track

• Spray/Pull Weeds (weekly)

• Maintain Infield/Bullpen Clay

• Blow Batting Cages (weekly)

• Roll (3x annually)

• Pull and Replace Tarps (as necessary) Synthetic Turf Fields

• Standard care maintenance should include: Comprehensive Grooming: Brushing, Raking and Sweeping of FieldTurf surface. Cleaning of surface field debris, light de-compaction of infill, field sweeping and magnet sweep, and add infill as needed to high traffic areas.

• Advanced care maintenance should include: (a) a general sweeping to remove foreign objects such as dirt, leaves, bird droppings, gum and other debris that may collect on the field surface; and (b) a deep groom, sweep and rejuvenation to de-compact infill in an effort to maintain appropriate G-Max levels. This is three step process: decompaction, brushing and infill cleaning with vacuum rotary brush and fine groom with a power surface brush.

• Minor Turf repairs including adhesive failures, inlay separation, and general workmanship to the FieldTurf surface. If necessary, Advanced care maintenance and additional repairs may be contracted out, but included in the Contract pricing.

Track Surface

• General blowing to remove foreign objects such as dirt, leaves, bird droppings, gum and other debris that may collect on the track surface.

Additional Fields

• Additional sports turf fields may be constructed during the term of this contract.

Maintenance costs of any new fields will be at the same cost for the equivalent field in the year of completion of construction of any new field.

GAMEDAY SUPPORT

• Football Field Maintenance – Home game field preparation should be inclusive in Contract Pricing.

1. Football Gameday Staffing – Four (4) Staff On-Site

i. Prior to game:

1. Install Sideline and Tunnel Tarps

2. Set Team Benches on each sideline

3. Install Field Goal and Play clock Pads

4. Stage Chain Crew equipment

5. Blow Field entry areas (Tunnels, etc.)

ii. Half-Time:

1. Fill divots as needed

iii. Post-Game:

1. Set Team Benches off to the side

2. Remove Sideline and Tunnel Tarps

3. Remove Field Goal and Play clock Pads

4. Store Chain Crew equipment

5. Mow

• Baseball Field Maintenance - Infield “skinned areas” grooming, game mounds, home plate areas and bullpens repaired on a daily basis before games or practices and in between games during doubleheaders and tournaments. Weekly maintenance of warning tracks to include dragging, edging, weeding, and placement of warning track material. Home game field preparation should be inclusive in Contract Pricing.

1. Baseball Gameday Staffing – Two (2) Staff On-Site

i. Prior to game:

1. Drag clay

2. Prep pitchers mound and bullpens (add clay to pitchers area and bullpens as needed)

3. Chalk foul lines down first and third baselines

4. Chalk batter’s box (add clay as needed)

5. Water field as needed for optimal performance

6. Re-drag field after both teams have taken infield

ii. After the top of the 5th inning:

1. Drag clay

iii. After the game:

1. Pick up bases

2. Tarp pitcher’s mound and home plate

• Softball Field Maintenance – Infield “skinned areas” grooming, game mounds, home plate areas and bullpens repaired on a daily basis before games or practices and in between games during doubleheaders and tournaments. Weekly maintenance of warning tracks to include dragging, edging, weeding, and placement of warning track material. Home game field preparation should be inclusive in Contract Pricing.

1. Softball Gameday Staffing – Two (2) Staff On-Site

i. Prior to game:

1. Drag clay

2. Prep pitcher’s circle and bull pens (add clay to pitchers area and bullpens as needed)

3. Chalk pitcher’s circle and first/third base foul lines

4. Chalk batter’s box (add clay as needed)

5. Water field as needed for optimal performance

6. Re-drag field after both teams have taken infield

Between Games (Tournaments/Double-Headers):

1. Prep pitcher’s circle and bull pens (add clay to pitchers area and bullpens as needed)

2. Chalk pitcher’s circle and first/third base foul lines

3. Chalk batter’s box (add clay as needed)

4. Water field as needed for optimal performance

REQUIRED INFORMATION TO BE SUBMITTED BY THE PROPOSER

Proposer shall provide FAU with a summary of similar work experience, and reference list to be used during the initial vetting process.

1A. WORK SPECIFICATIONS

TIMES PER YEAR WEEKS

PER YEAR

LOCATION MOWING SOLID

AERIFICATION

CORE

AERIFICATION

VERTICUTTING LASER

GRADING

LINE

PAINTING

FOOTBALL 178 2 4 2 - 24

BASEBALL A 240 3 2 4 1 24

BASEBALL B 156 3 2 2 1 24

SOFTBALL 240 3 4 4 1 24

GLADES 156 2 3 5 - 40

SOCCER 186 3 3 5 - 40

1B. FERTILIZATION

January 12-2-14 70% slow release July 9-2-24 50% slow release February 20-2-10 20% slow release August 0-0-20

March 16-2-16 50% slow release September 16-2-16 50% slow release April 16-2-16 50% slow release October 16-2-16 50% slow release May 16-2-16 50% slow release November 15-0-20 June 19-0-19 December 12-2-14 70% slow release

• Rate of Application: 1.5 lbs. per acre for 30 acres

• Seasonal additional fertilization: extra 1.5 lbs. of Nitrogen and Potassium to Football and

Soccer

• Combination of Pro-Max, Magnesium and Iron (2x monthly) to all fields seasonally

• Ammonium Sulfate (21-0-0) added as needed

1C. CHEMICAL APPLICATIONS

• Pre-M Aqua Cap applied after aerification in early April and late October to prevent weeds from germinating

• Lescoe Fate added September through March to kill mole crickets on a spot basis

• Top Choice added to remove mole crickets and fire ants as necessary

• Primo growth regulator added as needed

• Lime added as needed

• Revolver added to treat goose grass and for rye grass transition as needed

• All chemicals to be sprayed on approved times due to pedestrian safety

• All chemical products listed are recommended by FAU but are subject to change if an approved equivalent is warranted.