2-2025032 VALUE Bid for Ammunition Signature Document.pdf

www.value4gov.org

INVITATION TO BID

BID NO. _____________ DESCRIPTION: _________________________

Opening Date:______________ Buyer: ________________________

Opening Time: ______________ Phone Number: ________________

Bids received after the opening date and time specified will be rejected.

Bids must be submitted electronically through Waukesha County’s Bonfire Purchasing Portal at https://waukeshacounty.bonfirehub.com/

Submissions by other methods will not be accepted. PLEASE DO NOT FAX THIS

TO US.

Please reference this project on https://waukeshacounty.bonfirehub.com/ for the required submittal documents.

Bids must be electronically submitted on the forms provided and must be signed to be considered. THE SIGNATURE PAGE AND THIS PAGE MUST BE UPLOADED WITH YOUR BID in order to be eligible for award.

Delivery Terms: Bids must include delivery F.O.B. to the address specified. All transportation charges to be prepaid and borne by the vendor.

If Awarded, Purchase Order should be addressed to:

Payment should be mailed to:

THIS IS AN INVITATION TO BID – IT IS NOT AN ORDER

https://waukeshacounty.bonfirehub.com/ https://waukeshacounty.bonfirehub.com/

VALUE BID SIGNATURE PAGE

All Signature Pages must be signed to be considered

Bid No. _______________ Description:___________________________________ The proper submission of this form by the Bidder will be considered as the Bidder’s offer to enter into a Contract in accordance with the provisions set forth. All bids shall be binding for sixty (60) calendar days from the date of bid opening unless otherwise specified. If your bid is accepted and a contract issued, then this bid will constitute the entire contract between each Jurisdiction and your firm, and it shall contain all the terms and conditions agreed on by the parties hereto, and no other agreement, regarding the subject matter of this bid, shall be deemed to exist or bind any of the parties hereto. Acceptance will take place only upon award by each Jurisdiction, execution of this document and/or purchase order by the proper officials and delivery of the fully executed contract and/or purchase order to the successful bidder. Acceptance may be revoked at any time prior to the delivery of the fully executed contract and/or purchase order to the successful bidder.

****NON-COLLUSION STATEMENT**** ****WISCONSIN’S RIGHT TO KNOW LAW****

By signing below, Bidder hereby certifies that bid has been made without any connection with any other bidder and is in all respects fair and without collusion or fraud, and it is made with the understanding that no elected officer or any employee of any municipality has any interest, directly or indirectly unless otherwise stated.

It is a direct condition of the terms of this bid that if there is any toxic substances, materials or infectious agents, the bidder shall supply one (1) copy of Material Safety Data Sheets and product labeling information with your bid response.

V.A.L.U.E reserves the right to reject any bid not in compliance.

Complete all boxed areas, including Amendment number(s) and electronically or manually sign the document prior to submitting. By signing below, we agree to furnish all items listed in the above referenced Bid inclusive of applicable specifications, amendments and Terms and Conditions.

I have reviewed the Bid identified above and Amendment Nos. ______________________, and all other Contract documents, plans and specifications and have carefully examined the same in detail before submitting this proposal.

Bidder’s Firm:

Address, City, State, Zip

Telephone No. Fax No.:

Email:

TO BE SIGNED & SUBMITTED BY THE PERSON AUTHORIZED TO LEGALLY BIND YOUR FIRM TO THIS CONTRACT

Submitted By:

Signature Required Above Printed Name Required Above

Title: Date:

STANDARD TERMS AND CONDITIONS FOR VALUE BID AND CONTRACT

V.A.L.U.E. in Local Government is a non-profit organization made up of local government entities in the Southeastern Wisconsin area and is affiliated with the National Institute of Governmental Purchasing (NIGP).

A Cooperative Invitation

As a cooperative joint venture, Invitations for Bid will be solicited by a designated Lead Jurisdiction acting on behalf of participating members of V.A.L.U.E in Local Government for the purpose of their respective requirements. The Lead Jurisdiction, acting in the capacity as “Soliciting Agent” for V.A.L.U.E in Local Government, shall not be liable for costs, damages, etc. incurred by any of the participating jurisdictions involved in a cooperative invitation for bid (Participating Jurisdictions hereafter referred to as Jurisdictions).

GENERAL DIRECTIONS FOR BIDDING

1. How to Bid All bids shall be submitted on this official form furnished by V.A.L.U.E. in Local Government and shall be identified with the firm name and electronically or manually signed. Unsigned bids shall not be considered. If this form does not provide sufficient space, bidders shall attach a sheet supplying the additional information. This sheet shall also be signed as required above to properly identify attachments.

2. How to Amend a Bid before Due Date and Time

After a bid has been filed and the bidder desires to amend this bid, he/she may do so before the due date and time by filing an amendment fully identified with the original bid submitted by number, commodity and opening date. All the conditions and provisions of the Invitation to Bid shall be in effect. This must be received before the Bid Opening date and time. No bids or amendments shall be accepted after the Bid Opening date and time specified.

3. Withdrawal of Bids

Bids may be withdrawn only in total and only upon written request to the Lead Jurisdiction. Requests will only be considered if they are received prior to the date and time scheduled for receipt of bids.

4. Protests Prior to Bid Opening

Protests to the form and content of the Bid Document and/or Specifications must be received by the Lead Jurisdiction not less than five (5) working days prior to the date scheduled for bid opening. A protest must be in writing and delineate the reason for the protest. The Lead Jurisdiction shall review protests and if modification is necessary, an addenda containing the changes shall be sent to each bidder and the bid opening date may be extended. If modification is rejected, the protestor shall be notified in writing.

The decision of the Lead Jurisdiction is final.

5. Bid Opening

Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through Sign Language Interpreters or other auxiliary aids. For additional information or to request this service, contact the Lead Jurisdiction.

TERMS AND CONDITIONS OF BID

1. Rejection of Bids V.A.L.U.E. in Local Government and the Lead Jurisdiction reserve the right to reject any and all bids where deemed appropriate.

2. Offer and Acceptance

The proper submission of this form by the bidder will be considered as the bidder’s offer to enter into a contract in accordance with the provisions set forth. All bids shall be binding for sixty (60) calendar days from the date of opening unless otherwise specified.

If your bid is accepted and a contract is issued, then this bid will constitute the entire contract between each Jurisdiction and your firm, and it shall contain all the terms and conditions agreed on by the parties hereto, and no other agreement, regarding the subject matter of this bid, shall be deemed to exist or bind any of the parties hereto.

Acceptance will take place only upon award by each Jurisdiction, execution of this document and/or purchase order by the proper officials and delivery of the fully executed contract and/or purchase order to the successful bidder. Acceptance may be revoked at aby time prior to delivery of the fully executed contract and/or purchase order to the successful bidder.

3. Assignment or Subcontract

The contract and/or purchase order may not be assigned by the successful bidder without the written consent of the affected Jurisdiction. All subcontractors must be approved by the affected Jurisdictions in writing.

4. Determination of Award

V.A.L.U.E. in Local Government will be solely responsible for final determination in making recommendation to each Jurisdiction as to the low responsive and responsible bidder.

5. Award of Contract

Each Jurisdiction is responsible in accordance with their individual award procedures, to award a contract to the successful bidder and shall also be responsible for expediting its own purchase orders, receiving and inspecting goods, verifying invoices and making payments. No shipments shall be made under this bid until a purchase order and/or contract has been received unless otherwise agreed to by the Jurisdiction.

NO JURISDICTION SHALL BE HELD LIABLE FOR THE ACTIONS OF ANOTHER

JURISDICTION.

6. Tie Bids

When the award recommendation notes that equal low and responsive bids are received, the tie bids shall be broken by a lot drawing in the presence of two V.A.L.U.E in Local Government representatives. The tie bidders shall receive written advance notice.

7. Changes in Specifications Not Permitted

Do not change any of the terms of the bid or specifications. Such changes shall constitute a counter offer. Any bids received with such changes may be rejected.

8. Delays in Delivery Delays in delivery caused by bona fide strikes, government priority or requisition, riot, fires, sabotage, acts of God or any other delay deemed by V.A.L.U.E. in Local Government to be clearly and unequivocally beyond the contractor’s control, shall be recognized by V.A.L.U.E. in Local Government. The vendor may be relieved of meeting delivery time specified, if vendor files with the Lead Jurisdiction a request for extension of time no later than seven (7) calendar days prior to the actual delivery date, signed by a responsible official, giving in detail the essential circumstances which, upon verification by V.A.L.U.E. in Local Government, justifies such extension.

9. Patents

This order is given upon the condition that V.A.L.U.E. in Local Government Participating Agencies are protected by the vendor against all liability, loss or expenses by reason of any patent or trademark litigation now existing or hereafter instituted, arising out of any alleged infringement of patent or trademark on merchandise hereby ordered, or any part thereof.

10. Non-Discrimination

The contractor, lessee, bidder, supplier, purchaser, etc. agrees not to discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, sex, or handicap, which shall include, but not be limited to:

recruitment advertising; employment; upgrading; demotion or transfer; lay-off or termination; rates of pay or other forms of compensation; selection for training, including apprenticeship. A violation of this provision shall be sufficient cause for V.A.L.U.E. in Local Government to terminate the contract, lease, order, etc.

11. Delivery Terms

Bids shall include delivery to the specified delivery point(s), all transportation charges prepaid and borne by the vendor.

12. Taxes

V.A.L.U.E. in Local Government member agencies are exempt from Federal Excise Tax and Wisconsin State Sales Tax. Bids should be submitted without such taxes.

13. Code of Ethics

No person may offer to give any officer or participation in V.A.L.U.E. in Local Government or his/her immediate family, and no officer or participant in V.A.L.U.E. in Local Government or his/her immediate family may solicit or receive anything of value pursuant to an understanding that such officers or participants’ vote, official action or judgment would be influenced thereby.

14. New and Unused

All equipment shall be new and unused, tried, proven and in current use and production, unless otherwise specified.

15. Funding

All purchases are contingent upon funds being appropriated by the proper officials of the Jurisdiction.

16. Contract Extension

V.A.L.U.E. in Local Government, upon agreement with the Contractor and acting in the best interest of the Jurisdiction, reserves the right to recommend to the Jurisdictions that the contract be extended for another term.

17. Safety Requirements

All material, equipment and supplies provided shall comply fully with all safety requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial Commission on Safety and all applicable OSHA and DILHR standards.

18. Packaging

Materials shall be clearly labeled and packaged in accordance with Federal and Wisconsin requirements, and as specified in the Invitation to Bid.

19. Substitutions and Equivalents

Substitutions of equivalents of specified items may be permitted at the sole discretion of the Jurisdiction.

20. Warranty

The contractor agrees that the equipment, supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such equipment, supplies and services.

21. Indemnity

Contractor(s) shall indemnify, keep and save harmless each Jurisdictions, its agents, officials and employees against all injuries, death, loss, damage, patent claims, suits, liabilities, judgments, costs and expenses; which may otherwise accrue against the Jurisdiction in consequence of the granting of a contract or which may otherwise result there from, if it is determined that the act was caused through negligence or omission of the contractor or his employees, of the subcontractor or his employees, if any, and the contractor shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising there from or incurred in connection therewith, and if any judgment shall be rendered against the jurisdiction in any such action, the contractor shall at his own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or issuance protection required by this contract, or otherwise provided by the contractor, shall in no way limit the responsibility to indemnify; keep and save harmless and defend the Jurisdiction as herein provided.

22. Disputes For any disputes, the laws of the State of Wisconsin apply.

23. Waiver

One or more waivers by any party of any term of the contract will not be construed as a waiver of a subsequent breach of the same or any other term. The consent or approval by any party with respect to any act by the other party requiring such consent or approval shall not be deemed to waive the need for further consent or approval of any subsequent similar act by such party.

24. Payment for Contract Performance

Upon complete performance of the contract by the contractor, and after the acceptance of said performance by the Jurisdiction, the Jurisdiction shall pay the contractor any balance then remaining due and payable under the terms of this contract for said work, material, services, items, supplies or equipment, within thirty (30) days after receipt of a properly documented invoice.